Academic Society Program Manager

Additional Qualifications and Skills

• Bachelor's degree preferred, with at least 3-5 years of administrative experience and demonstrated success in an academic or related environment, ideally in medical education or higher education, including direct interaction with faculty and students, preferably students at the graduate level of education;
• Experience at Harvard a plus;
• Strong communication skills and interpersonal skills including ability to work collaboratively with colleagues;
• Exemplary organization, time management and project management skills, and office and website technology skills;
• Impeccable judgment, discretion, and confidentiality required;
• Demonstrated initiative and follow-through to accomplish responsibilities;
• Ability to deal with students and with student issues with sensitivity and compassion;
• Ability to exercise independent leadership abilities;
• Ability to adapt to new challenges;
• Strong commitment to continuous process improvement;
• Adept at working well with all members of the academic community, including staff, faculty, students and senior-level administrators and leaders;
• Position requires promptness and reliability for periodic sessions and meetings outside of regular working hours.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Position Description

Reporting directly to the Associate Director of Student Affairs and working closely and collaboratively with the Director of Student Affairs, the Dean for Students, the Advisory Deans and Advisors in each of the four Pathways Academic Societies, and offices across the PME, the Academic Society Program Manager is integral to developing initiatives that support and enhance the MD student experience at HMS, fostering a supportive and enriching learning environment for medical students and ensuring their success through comprehensive academic
advising and participation in academic societies, the MD program's learning communities.

The Academic Society Program Manager will serve as a first line of contact and support for students and will make appropriate referrals to resources. The Academic Society Program Manager will provide leadership in the MSPE (Medical Student Performance Evaluation) Process, including working closely with IT, training faculty writers and seasonal staff, working directly with students and working with temp staff hired to assist seasonally.

The Program Manager will also oversee all administrative functions of the societies, including staffing society meetings, overseeing scheduling with students, oversight of events and programs and management of the four society budgets. The Program Manager will seek avenues to increase administrative efficiency and best practices for the societies. The Program Manager will also support programs and initiatives in OSA, including orientation, class day, white coat ceremony and match day.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.