Accountant II - SPED - 20257381

*Hourly Wage Range - $42.27/hr - $45.36/hr

Hours per Day - 8.0

Days per Year - 260

**Shift - 7:30am - 4:30pm

IDENTIFYING INFORMATION

Job Title: Classification Level:
Special Education Accountant II PT-7

Reports to: Working Title
Executive Director for Special Education

SUMMARY OF ASSIGNMENT
This position provides financial, budgetary, and compliance support for the Special Education department. This role ensures accurate accounting, financial reporting, and compliance with federal, state, and local funding regulations related to Special Education programs. This position performs complex reconciling, posting and accounting system maintenance activities related to the District general ledger system.

ESSENTIAL FUNCTIONS

• Reviews and monitors records, reports and claims for Federal, State and private grants; reviews and approves financial information (e.g., budgets) contained in all grant application requests; reviews requisitions, claims, payroll authorizations and other appropriate documents relating to grant expenditures; assists in preparing expenditures and revenue projections for grants and other financially related areas; provides assistance to State and Federal examiners during audits.
• Prepares, oversees and coordinates the preparation of financial reports, reimbursement claims and invoices associated with the Special Education department.
• Generates, reviews and balances grant financial reports relating to designated payroll and benefits; interacts with Payroll staff to resolve discrepancies.
• Prepares, reviews, enters and posts adjusting journal entries and reclassification entries prepared by department staff and other District staff prior to entry into the general ledger system.
• Reviews accounting distributions on district forms to correct accounting errors from the subsidiary financial systems prior to updating the general ledger system or data entry by accounts payable staff; answers account coding and financial report questions.
• Issues new program and account codes and provides assistance with the maintenance of proper account number tables in the financial system.
• Assists with the reconciliation of general ledger accounts; assists in the distribution of monthly budget reports.
• Assists with the preparation of the State revenue forecasts and calculations, District enrollment and staffing data, expenditure trends.
• Responsible for inputting purchase orders and tracking payment status of all related invoices.
• Custodian of the department PCARD and responsible for reconciling monthly statements.
• Work with program staff to ensure appropriate use of funds and fiscal accountability.
• Monitors and tracks all special education budgets; ensures that expenditures are applied to the proper funding source; performs reconciliation and related accounting activities; tracks expenditures and report balances.
• Ensure compliance with IDEA (Individuals with Disabilities Education Act), Medicaid billing, and other funding sources.
• Monitor maintenance of effort (MOE) and supplement-not-supplant regulations to maintain eligibility for funding.
• Act as a liaison between Special Education administrators and Financial Services.
• Provide training or guidance on financial best practices to Special Education staff.
• Assists with the Special Education Safety Net application.
• Assists with federal Time & Effort compliance.
• Provides technical assistance and works cooperatively with District management and staff in reviewing budgetary information.
• Assists in the preparation of the necessary District financial reports, including the F-195 and F-196; comprehensive annual financial report; performs analysis and prepares any necessary charts, graphs, explanations or summaries contained in the financial reports.
• Assists in the federal impact aid survey including compiling and inputting data, coordination with schools and audit agencies, preparation of report, filing of records, and development of relevant statistical data.
• Performs other duties as assigned.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

MINIMUM QUALIFICATIONS
Education and Experience

• BA/BS Degree in Accounting, Business Administration, or closely related field and two (2) years of progressively responsible experience in accounting, treasury, or fiscal management.

Allowable Substitutions

• An AA Degree and four (4) years of progressively responsible experience in accounting, treasury, or fiscal management; OR
• Six (6) years of progressively responsible experience in finance, business office, accounting, treasury, or fiscal management, including two (2) years in a lead capacity.

Required Knowledge, Skills and Abilities

• Knowledge of State accounting principles, techniques and procedures and applicable State and Federal laws governing the issuance of construction contracts.
• General knowledge of governmental bookkeeping practices.
• Knowledge of Special Education funding (IDEA, Medicaid, Maintenance of Effort, etc.) is highly preferred.
• Keyboarding skills; ten-key by touch; data entry skills.
• Ability to accurately perform arithmetic calculations.
• Ability to obtain, clarify, and exchange information.
• Ability to plan, organize, set priorities and meet deadlines.
• Ability to work under deadline pressure.
• Ability to exercise independent judgment.
• Ability to operate a mid-range or personal computer and related accounting, spreadsheet, presentation, and word processing software applications. Proficiency in spreadsheets such as Excel.
• Ability to establish and maintain effective working relationships with District staff and the public in a multi-ethnic/cultural environment.
• Demonstrated ability to maintain confidentiality.
• Ability to maintain regular and punctual attendance.

Certification and Licenses

• None.

Desirable Qualification

• Knowledge of Washington State school finance.
• Knowledge of State and Federal grant reimbursement processes.
• School accounting, finance, or budgeting experience.
• WASBO Certified School Business Specialist

WORKING CONDITIONS
Work is performed in an office environment. Some travel to and between sites may be necessary. Must be able to use fingers, hands, and arms and to listen carefully and focus while filtering out normal office noise. Teamwork and high productivity requirements may create occasional extra hour days, attendance at meetings before and after work, and weekend work. Ability to lift 20 pounds.

FLSA: Non-Exempt AFFLIATION: ESPCP
JOB CLASS: Technical WORK YEAR: 260

*Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement.

**Shifts are subject to change

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee's responsibility.) The fingerprint scan must be completed prior to the first day of employment.

INSURANCE BENEFITS

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability, and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link https://www.hca.wa.gov/employee-retiree-benefits/school-employees for information on available benefit options.

RETIREMENT AND DEFERRED COMPENSATION

Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information, check on the link to the Department of Retirement Systems' website.

Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Click on the link https://www.drs.wa.gov/plan/dcp/ for information on 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal, and provides equal access to the Boy Scouts and other designated youth groups. Address correspondence to one of the following individuals who have been designated to handle questions and complaints of alleged discrimination at Clover Park School District, 10903 Gravelly Lake Dr., SW, Lakewood, WA 98499-1341: Title IX Coordinator, Greg Davis, Executive Director for Student Services (253) 583-5154, Section 504/ADA Coordinator, Greg Davis, Executive Director for Student Services (253) 583-5154, Civil Rights Compliance Coordinator, Greg Davis, Executive Director for Student Services (253) 583-5154