Accountant II

Accountant II

Location: Huntsville, AL

Position Status:Full Time

Work Schedule:Regular hours are Monday - Friday between the hours of 8:00 am - 4:30 pm. Employees may need to adjust work hours during surge situations. Alternate work schedule (9/8-80) is available after 90 days. Hybrid/ remote is not considered.

Brief Job Description:

We are seeking a detailed and experienced Accounting Professional to play a key role in updating and reconciling the company's ledgers and subledgers over multiple years. This role requires strong investigative skills, sound accounting judgement, and the ability to work with stakeholders across the organization. The ideal candidate will be comfortable navigating complex financial data and reconciling discrepancies across historical records.

This position will evolve through multiple phases of work, requiring the ability to transition between responsibilities as objectives are completed. Phase 1 will focus on bringing the company's financial systems current, with particular attention to ensuring accuracy and compliance in regulatory and management reporting for the 2024 and 2025 calendar years. Phase 2 will shift toward supporting the broader Finance and Accounting function by assisting in organizing, documenting, training, and improving internal processes and procedures, specifically in Billing and Accounts Payable helping to lay the groundwork for a more structured and efficient financial operation going forward. Phase 3 moves the candidate to combined roles of Project Controller and Cost Accountant into a single position. This combined role is responsible for managing project finances, tracking costs, and ensuring compliance with government regulations while providing detailed analysis to support decision-making.

Key Responsibilities Phase 1(4-6 Months)

• Research and investigate historical financial transactions to ensure accuracy and completeness.
• Reconcile subledgers with general ledger accounts and identify/resolve discrepancies
• Obtain and evaluate supporting documentation for prior-period entries and adjustments
• Review and analyze financial statements and complex reporting structures
• Exercise broad, practical knowledge of fundamental accounting practices in day-to-day activities
• Plan, organize, and conduct thorough investigations of financial transactions
• Formulate comprehensive and well-documented analyses across a diverse set of datasets
• Demonstrate a high level of judgment and synthesize complex information into clear actional reports.
• Engage with internal and external stakeholders to resolve contentious or sensitive financial issues.
• Oversee a variety of quantitative and qualitative financial data sets to support decision making.
• Foster productive and respectful relationships with stakeholders to facilitate information gathering and resolution
• Utilize technical tools and application proficiently while adhering to administrative and reporting best practices
• Perform other duties as assigned

Key Responsibilities Phase 2(12-18 Months)

Billing

The Biller plays a critical role in the financial operations of a government contracting organization, ensuring timely and accurate invoicing in compliance with contractual terms and federal regulations. This role requires deep attention to detail, strong knowledge of contract billing structures (e.g., T&M, CPFF, FFP), and experience working within government-compliant accounting systems such as Deltek Costpoint.

Invoice Preparation & Submission

• Generate and submit accurate, compliant invoices based on contract terms (T&M, CPFF, FFP, etc.).
• Coordinate closely with project managers, contract administrators, and accounting teams to verify billable costs and labor charges.
• Ensure invoices meet customer-specific formatting and submission requirements, including through portals like WAWF or IPP.

Contract Compliance & Documentation

• Ensure billing practices are in accordance with FAR, DFARS, and other federal regulations.
• Maintain complete and audit-ready supporting documentation for each invoice, including timesheets, receipts, and backup schedules.
• Monitor unbilled receivables and proactively address issues causing billing delays.

System & Data Integrity

• Enter, track, and reconcile billing data in Deltek Costpoint or other GOVCON ERP systems.
• Ensure proper project setup and billing configuration to enable accurate invoice generation.
• Maintain accurate records of billed amounts, outstanding invoices, and collections

Reconciliation & Issue Resolution

• Reconcile billed amounts to project cost data and accounting records.
• Investigate and resolve discrepancies between billed and recorded revenue.
• Coordinate with internal stakeholders and clients to resolve billing issues in a timely manner.

Reporting & Audit Support

• Prepare and distribute billing-related reports to internal stakeholders, including A/R aging and unbilled revenue summaries.
• Assist with audits by providing timely and accurate documentation and explanations for billed charges.
• Track invoice status and follow up on outstanding payments in collaboration with the A/R and collections team.

Internal & External Communication

• Communicate effectively with clients, contract officers, and internal teams to ensure clarity on billing matters.
• Support compliance with customer invoicing portals and electronic billing systems.
• Participate in contract kickoff meetings to understand billing expectations and structures from the outset.

Accounts Payable

The Accountant II will play a crucial role in managing the accounts payable function in a government contracting environment, ensuring timely and accurate processing of vendor payments in compliance with federal regulations and internal policies. This position requires a strong understanding of DCAA compliance, FAR/DFARS requirements, and experiencing working within a Deltek or other GovCon specific ERP system.

Invoice Processing & Payment Management

• Receive, review, and process vendor invoices in accordance with company policy and contract terms
• Match purchase orders, receipts and invoices, for 3 way match accuracy
• Ensure timely and accurate payments to vendors while maintaining proper documentation for audit purposes

Compliance and Audit Support

• Ensure all AP transactions are compliant with FAR, DFARS, and other applicable federal regulations
• Maintain thorough and accurate documentation in support of DCAA audit readiness
• Assist with internal and external audits by providing requested documentation and reconciliation support

System Utilization & Data Management

• Enter and maintain vendor information, invoice data, and payment records, in Deltek Costpoint
• Collaborate with procurement and project accounting teams to ensure accurate cost coding to projects, contracts, and CLINs
• Reconcile AP ledger accounts and assist with month-end and year-end close process

Vendor & Internal Stakeholder Communication

• Serve as the primary point of contact for vendor inquiries, ensuring professional and timely communication
• Coordinate with procurement, project managers and accounting teams to resolve invoice discrepancies and payment issues
• Support onboarding of new vendors, including W-9 collection, SAM.gov verification, and banking information setup

Process Improvement & Policy Adherence

• Recommend and implement process improvements to enhance AP efficiency and accuracy
• Adhere to internal controls and support process documentation to ensure consistent, repeatable AP practices
• Stay current with industry best practices and changes in the federal compliance regulations.

Key Responsibilities Phase 3

Project Financial Management

• Develop and manage project budgets, ensuring alignment with contractual requirements and regulations.
• Track and analyze project costs, including direct and indirect expenses, to ensure accuracy.
• Prepare financial reports, forecasts, and variance analyses for ongoing projects.
• Set up and maintain accurate project accounts in ERP (Deltek Costpoint).

Cost Analysis and Reporting

• Perform cost allocation for projects, products, and departments.
• Analyze costs and profitability.
• Prepare detailed cost reports and recommendations for management.
• Reconcile cost data with general ledger accounts and financial statements.

Compliance and Documentation

• Ensure compliance with FAR, DFARS, CAS, and other applicable regulations.
• Maintain audit-ready documentation for project financials and cost transactions.
• Provide thorough records and explanations during internal and external audits.

Inventory and Procurement Support

• Track and reconcile inventory costs for accurate valuation and production planning.
• Collaborate with procurement teams to ensure proper cost coding to projects, contracts, and CLINs.
• Conduct physical inventory counts and assist with month-end/year-end close processes.

Process Improvement

• Identify inefficiencies in project controls, cost accounting, and financial operations.
• Implement process enhancements to streamline cost tracking, reporting, and billing.
• Document procedures and best practices to ensure consistency and compliance.

Qualifications

Educational Background

• Bachelor's degree in accounting, Finance, Business Administration, or a related field (Master's degree or CPA preferred). Applicable work experience
• Relevant and extensive work experience may be considered in lieu of a degree

Work Experience

• 5+ years of experience in project controls, cost accounting, or financial management, in a government contracting (GovCon) or manufacturing environment.
• Hands-on experience managing project budgets, forecasts, and audits in regulated industries.

Technical Skills

• Proficient understanding of FAR, DFARS, and Cost Accounting Standards (CAS).
• Advanced knowledge of ERP systems and financial tools, especially Deltek Costpoint or equivalent GovCon systems.
• Strong analytical skills to manage financial data, perform reconciliations, and prepare reports.
• Proficiency in Microsoft Excel (including advanced functions like pivot tables and macros).

Soft Skills

• Excellent communication skills to liaise with stakeholders, present financial insights, and resolve discrepancies.
• Strong organizational skills and the ability to manage multiple projects and priorities.
• Attention to detail and a high level of accuracy in financial reporting and cost tracking.
• Problem-solving mindset with the ability to analyze complex data and propose actionable solutions.

Regulatory and Compliance Knowledge

• Familiarity with DCAA audit requirements and preparation.
• Knowledge of invoicing and billing processes for T&M, CPFF, and FFP contracts.

Physical Requirements:

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility to include but not limited to: bending, reaching, climbing, turning, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distances may be required. Must be able to lift, move, and transport items frequently over 10 pounds.

Work Environment:

Generally, work is conducted in an inside office environment, but may also involve some outside work depending on the task. The inside environment may be in an office or cubicle with close quarters, low to moderate noise, and bright or dim lighting. Outside work may include various environmental conditions including warm and cold climates and while on travel.

Axxeum, Inc. is an equal opportunity employer. The company will provide equal opportunity in employment to all employees and applicants for employment. No person will be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, genetic information, military status, sexual orientation, gender identity or any other characteristic protected by applicable federal or state law. This policy applies to all terms, conditions, and privileges of employment and all policies of the company.

At the time of hiring, employees are required to sign a written statement acknowledging that they are employed at the will of the company and are subject to termination at any time, for any reason, with or without notice, and with or without cause. Employees who do not have an individualized written employment contract or a collective bargaining agreement are employed at the will of the company and are subject to termination at any time, for any reason, with or without cause or notice. At the same time, these employees may terminate their employment at any time for any reasons.

A background check and drug screen is required for this position.