Accounts Receivable Manager - A/O I (DoIT #2820)
Apply NowCompany: State of New Mexico
Location: Santa Fe, NM 87507
Description:
$32.84 - $52.54 Hourly
$68,302 - $109,283 Annually
This position is a Pay Band 80
Posting Details
The New Mexico Department of Information Technology is the enterprise technology partner serving and supporting state agencies with innovative solutions to advance the delivery of their core missions and to create progress for all New Mexicans.
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
The Accounts Receivables Manager will conduct analysis of departmental accounts receivables balances by customer and develop a model for periodic account reviews to ensure compliance with
statutes, rules, policies and procedures, GAAP, and to ensure that the department records all accounts receivables activities timely, accurately and in compliance with state and federal rules and regulations.
How does it get done?
Key responsibilities include, but are not limited to:
- Ensure compliance with the policies and procedures outlined in the State of New Mexico Manual of Model Accounting Practices (MAPs) or other future publications
- Ensure compliance with SHARE supported business processes and deadlines
- Ensure compliance with the Year-End deadlines
- Set objectives for the accounts receivable team that align with the Administrative Services Department's accounting goals
- Preparation of agency's financial statements
- Monitor processing of invoices
- Ensure timely collection of payments; ensure high-quality invoicing and collection procedures that comply with the law.
- Negotiate with client in non-payment cases
- Prepare monthly, quarterly, annual, and ad hoc forecasting reports
- Organize records of invoices, bills, and deposits
- Support Accounts Receivable financial staff daily and train new team members
- Ensure accounts receivable staff follow accounting principles
- Prepare employee evaluations and/or disciplinary actions
- Stay updated on legislative changes
Who are the customers?
Department management, and oversight agencies such as DFA, State Treasurer's Office, State Purchasing, Office of the State Auditor, Legislative Finance Committee and Federal funding agencies.
Ideal Candidate
Ideal Candidate has:
- Experience in receiving and posting payments to an Accounts Receivable system and reconciling balances
- Experience in managing, training, and supervising employees, including hiring, performing evaluations and disciplinary actions
- Experience in preparing and providing AR reports to Management and Auditors
-Ability to communicate effectively for the purpose of initiating collections of outstanding receivables
- Knowledge of the procurement process for the purposes of initiating purchase requests on the behalf of Enterprise program staff
Minimum Qualification
A Bachelor's degree in any field of study from an accredited college or university and six (6) years of professional level experience with a tactical impact directly related to the purpose of the position defined by the agency at the time of recruitment. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling ten (10) years may substitute for the required education and experience. A hiring agency will designate a portion of the required experience to include supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.
Substitution Table
These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND 10 years of experience 2 Associate's degree AND 8 years of experience 3 Bachelor's degree AND 6 years of experience 4 Master's degree AND 4 years of experience 5 PhD degree AND 2 years of experience
Education and years of experience must be related to the purpose of the position.
If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Must possess and maintain current ID or Driver's License. Pre-employment background investigation is required, and employment is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Natisha Montoya @ (505) 490-7236 or Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
$68,302 - $109,283 Annually
This position is a Pay Band 80
Posting Details
The New Mexico Department of Information Technology is the enterprise technology partner serving and supporting state agencies with innovative solutions to advance the delivery of their core missions and to create progress for all New Mexicans.
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
The Accounts Receivables Manager will conduct analysis of departmental accounts receivables balances by customer and develop a model for periodic account reviews to ensure compliance with
statutes, rules, policies and procedures, GAAP, and to ensure that the department records all accounts receivables activities timely, accurately and in compliance with state and federal rules and regulations.
How does it get done?
Key responsibilities include, but are not limited to:
- Ensure compliance with the policies and procedures outlined in the State of New Mexico Manual of Model Accounting Practices (MAPs) or other future publications
- Ensure compliance with SHARE supported business processes and deadlines
- Ensure compliance with the Year-End deadlines
- Set objectives for the accounts receivable team that align with the Administrative Services Department's accounting goals
- Preparation of agency's financial statements
- Monitor processing of invoices
- Ensure timely collection of payments; ensure high-quality invoicing and collection procedures that comply with the law.
- Negotiate with client in non-payment cases
- Prepare monthly, quarterly, annual, and ad hoc forecasting reports
- Organize records of invoices, bills, and deposits
- Support Accounts Receivable financial staff daily and train new team members
- Ensure accounts receivable staff follow accounting principles
- Prepare employee evaluations and/or disciplinary actions
- Stay updated on legislative changes
Who are the customers?
Department management, and oversight agencies such as DFA, State Treasurer's Office, State Purchasing, Office of the State Auditor, Legislative Finance Committee and Federal funding agencies.
Ideal Candidate
Ideal Candidate has:
- Experience in receiving and posting payments to an Accounts Receivable system and reconciling balances
- Experience in managing, training, and supervising employees, including hiring, performing evaluations and disciplinary actions
- Experience in preparing and providing AR reports to Management and Auditors
-Ability to communicate effectively for the purpose of initiating collections of outstanding receivables
- Knowledge of the procurement process for the purposes of initiating purchase requests on the behalf of Enterprise program staff
Minimum Qualification
A Bachelor's degree in any field of study from an accredited college or university and six (6) years of professional level experience with a tactical impact directly related to the purpose of the position defined by the agency at the time of recruitment. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling ten (10) years may substitute for the required education and experience. A hiring agency will designate a portion of the required experience to include supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.
Substitution Table
These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND 10 years of experience 2 Associate's degree AND 8 years of experience 3 Bachelor's degree AND 6 years of experience 4 Master's degree AND 4 years of experience 5 PhD degree AND 2 years of experience
Education and years of experience must be related to the purpose of the position.
If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Must possess and maintain current ID or Driver's License. Pre-employment background investigation is required, and employment is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Natisha Montoya @ (505) 490-7236 or Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.