Accounts Receivable Manager

Job Description - Accounts Receivable Manager

Founded in June 2023, Crete Professionals Alliance (Crete PA) aims to drive growth across accounting and professional service firms in the United States. Our initial venture in August 2023 involved acquiring a majority interest in the non-attest assets of a top 300 US-based national firm, positioning us alongside the top 100 US accounting firms based on cumulative revenue. With over ten partner firms, several deals under LOI, and substantial committed capital, Crete PA is poised to shortly become equivalent to a top 40 firm in terms of aggregate revenue, with ambitions to expand into a multi-country platform. Supported by ZBS Partners, a firm managing over $500 million in assets, and led by co-founders experienced in developing multi-industry platforms, Crete PA partners with local firms to enhance their independence while boosting their revenue and profitability.

Our partner firm, Reid Accountants + Advisors, is hiring! Reid Accountants + Advisors is an independent, full-service certified public accounting firm specializing in accounting and consulting services for businesses and individuals. We currently have offices in Long Island, NYC and White Plains. Join a rapidly growing organization with a strategic vision and dynamic plan.

The Accounts Receivable Manager role is responsible for supporting the Collections Specialist and the accounting firm's billing and collections processes. Primary duties include generating financial reports, creating and sending invoices and statements, handling sensitive information, and ensuring timely collection of outstanding payments. The ideal candidate will have excellent organizational and interpersonal skills, demonstrate attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Manage accounts receivable, billing and collection efforts of the firm
• Generate accurate reports for time, billing, WIP write-off's, open A/R, and other financial metrics as needed.
• Create and send invoices and statements, including monthly/quarterly billings, and ensure timely delivery to clients.
• Reconcile settlement reports for inbound QuickFee ACH and credit card payments.
• Handle sensitive financial information in a confidential manner, adhering to the firm's privacy policies.
• Maintain strong customer relations by addressing client inquiries, providing excellent customer service, and resolving billing discrepancies.
• Consistently maintain a professional demeanor and positive attitude when interacting with clients and colleagues.
• Perform other duties as assigned, demonstrating adaptability and a willingness to contribute to the overall success of the accounting team.
• Provide backup support for the A/R team as needed to ensure smooth process.
• Entering payments into practice, reconciling settlement reports, write offs, credit memos, debit memos
• Calls with clients to process payments and answering questions about their bills, updating account statuses based on payment of accounts
• Posting payments and invoices. Printing and mailing statements, creating autopays for recurring payments, maintaining spreadsheets for retainer payments monthly and quarterly
• Sending out reports for AR aging, billing worksheets, billing summary and work in process
• Reviewing all invoices for 85% realization and following up with partners on ones that aren't
• Updating client info in practice
• Transferring WIP, dealing with misapplications of payments or time as needed

Qualifications and Requirements:

• Minimum of 5 years of experience in a billing, collections, or accounts receivable role, preferably within an accounting or professional services environment.
• Strong understanding of accounting principles and billing practices.
• Proficiency in generating financial reports and managing invoicing processes.
• Excellent communication skills, both written and verbal, with a demonstrated ability to interact professionally with clients and colleagues.
• Proficient in Microsoft Office applications, particularly Excel, and billing/accounting software.
• Detail-oriented with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Job Type: Full-time

Schedule: Monday - Friday, 9:00AM - 5:30PM

Work Location: In person

Ability to commute/relocate: Woodbury, NY: Reliably commute or planning to relocate before starting work (Required)

This position operates as part of a US East Coast-based team, with typical working hours aligning with EST to facilitate effective collaboration.

We are excited to invite talented individuals to join our dynamic team! This position offers a competitive salary range of $80K - $95K annually, commensurate with experience and qualifications.

In addition to a rewarding career, we provide a robust benefits package, including:

• Health, Dental, and Vision Insurance (with options for fully paid employee
  only coverage for health and dental)
• Company-Paid Life and Long Term Disability Insurance
• Ancillary Benefits such as supplemental life insurance and short-term
  disability options
• Classic Safe Harbor 401(k) Plan with employer contributions
• Opportunities for professional growth, learning, and development including
  access to Becker and LinkedIn Learning

We are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions!

Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.

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