Activities Director

Position Type:
Rochester Operations Professional Employees

Date Posted:
7/1/2024

Location:
Mayo High School

Date Available:
09/16/2024

Closing Date:
Until Filled

District:
Rochester Independent School District 535 - website
WORK DAY/YEAR: Full-time; 260 days per year

LOCATION: Mayo High School

REPORTS TO: Head Principal

CLASSIFICATION: Operations Professional, exempt; D-6-2

SALARY RANGE: $99,321 - $136,566 depending on experience based on 2022-2024 work agreement.

START DATE: September 16, 2024

BENEFITS: Benefits available.
Contact Employee Services @ [redacted] for detailed benefits information. Please reference the exact job posting.

If you have questions regarding a job posting, contact the Office of Human Resources @ [redacted] or email [redacted].

JOB SUMMARY:
The purpose of this position is to provide leadership and supervision in the organization and administration of all co-curricular activities which include athletic, non-athletic clubs, and fine arts programs for the secondary schools.

The Activities Director plans, coordinates and supervises the athletic and activities programs at the high school while implementing policies of the Rochester School Board, Minnesota State High School League, and Big 9 Conference.

ESSENTIAL DUTIES AND SUPERVISORY RESPONSIBILITIES:

Coordinate school athletic programs:

• Supervise in the selection and development and dismissal of coaches, directors, advisors.
• Monitor staffing needs in each activity.
• Coordinate interview team and make recommendations to principals regarding employment and dismissal of coaches, directors, or advisors.
• Observe and mentor coaches, directors, and advisors as needed to affect best performance.
• Conduct pre-season mandatory head coach meetings.
• Conduct post season head coach/directors evaluation and make employment recommendations.
• Develops initiatives for alternative funding sources and marketing opportunities.
• Serves as the building liaison to the Mayo High School Booster Club.
• Meets Collaboratively and on a regular basis with the other District High School Activity Directors and principals in order to provide fair and equitable programming across all three high schools.
• Maintain communication with parents, coaches, advisors, and administration relative to the high school activity program.
• Communicate to the administration needs and problems of the activity program and submit recommendations relative to the program.
• Inform coaches, directors, and advisors of registration and eligibility procedures for student participants.
• Inform coaches, directors, and advisors of required rules interpretation meetings.
• Maintain open lines of communication with parents and address complaints.

Scheduling of Fine Arts and athletic teams, transportation, and officials:

• Supervise scheduling of practices and facility usage.
• Supervise transportation arrangements.
• Schedule officials and judges.
• Supervise auditorium usage.
• Supervise coordination of facility use with Community Education.

Game and Program Management:

• Responsible for supervision of all 9-12 co-curricular programs.
• Supervise workers schedule for all home events, including but not limited to, site managers, crowd supervision, officials, judges, press box, ticket sellers, ticket takers, P.A. person, scorer, timer, and sideline crew.
• Work with directors of bands, cheerleaders, and dance lines in coordinating their activity
• Coordinate with Buildings and Grounds Department on preparation and maintenance of playing/practice fields, auditoriums, and other performance areas.
• Coordinate with the head custodian and Building and Grounds Supervisor to ensure all facilities are prepared for games, events, and performances.
• Supervise collection, deposit, and accounts of gate receipts and season tickets.
• Coordinate and supervise home or as needed away events.
• Establish tournament expense budget and supervise housing, food, and transportation arrangements

School-Parent-Community Relations and Awards:

• Collaborate with media and Director of Communications on students and staff of co-curricular activities.
• Maintain Mayo athletics website.
• Collaborate with community groups in best interest of student activities.
• Supervise preparation of athletic, fine art, and student activity awards, records, and recognition.
• Conduct fall, winter, and spring parent/athlete/coach meetings.

Records:

• Supervise all purchases.
• Supervise all budget transactions according to district policy and procedures.
• Coaching clinics.
• Supervise all results, conference standings, coaches, captains in all varsity activities.
• Supervise activity budget.
• Supervise all awards earned by students.

Additional duties and Responsibilities:

• Reports to and is accountable to the High School Principal
• Consults, recommends, and advises building principals regarding activities.
• Supervisor of building Activities, coaches and advisors, and event staff.

REQUIRED QUALIFICATIONS:

• Requires a Bachelor's Degree (Master's preferred) in an education field, with experience participating in and/or supervising/coaching one or more high school activities/athletics; or an equivalent combination of education, training and/or experience necessary to successfully perform the essential functions of the job.
• Managerial skills including planning, budgeting, supervision, problem solving, conflict resolution, and team collaboration
• Excellent verbal, written and electronic communication skills
• Strong organizational analytical and problem-solving skills

Commitment to Equity:
Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve.
We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.
https://www.rochesterschools.org/equity-statement

Common and Shared Accountabilities for All Positions
Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner. A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.

District Information: To learn more about Rochester Public Schools, visit www.rochesterschools.org.

Attachment(s):

• (12M) 260 DAY 2024-2025.pdf