Admin Medical Leave Specialist (Administrative Specialist I/II), Grade N18/N21
Apply NowCompany: Montgomery County, MD
Location: Rockville, MD 20850
Description:
Salary : $68,501.00 - $108,899.00 Annually
Location : 101 Monroe St Rockville MD 20850 USA
Job Type: Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2025 - 00115
Department: Office of Human Resources
Division: OHR 33 Occupational Medical Services Team
Opening Date: 02/14/2025
Closing Date: 2/21/2025 11:59 PM Eastern
FLSA: Exempt
About the Position
This position may be filled at the following levels.
Administrative Specialist I - The anticipated salary range for this level is $60,513 - $75,714.
Administrative Specialist II - The anticipated salary range for this level is $68,501 - $104,193.
WHO WE ARE
The Administrative Specialist will be responsible for supporting employees and departments in processing medical related leave applications and coordinating the leave request processes in compliance with the Family Medical Leave Act (FMLA), as well as Montgomery County Personnel Regulations and collective bargaining agreements. This role will also be involved in running reports, maintaining quality assurance, and assist with training employees and managers on requirements and processes related to FMLA, Parental Leave, Sick Leave Bank and Sick Leave Donations. This position will also work with the county OMS manager and contract clinical staff on other employee return to duty coordination.
What You'll Be Doing
Minimum Qualifications
Administrative Specialist I
Experience: One year of experience in Leave Administration.
Administrative Specialist II
Experience: Two years of experience in Leave Administration.
Both Levels
Education: A bachelor's degree in business administration, Public Administration, Human Resources Management, or related field from an accredited college or university.
Equivalency:
1. EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
2. EXPERIENCE for EDUCATION: Additional leave or medical leave administration experience will substitute for the required education on a year-for year basis.
Preferred Criteria, Interview Preferences
Preference for interviews will be given to qualified candidates with experience in the following areas. Be sure to include applicable experience in your resume.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Leave Benefits
Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits
All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness
Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit
County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs
Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing
We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits
01
What is your highest level of completed education?
02
How many years of experience do you have in Leave Administration?
03
Do you have experience in Medical Leave Management and Administration?
04
Please provide details of your experience in Medical Leave Management and Administration.
05
Do you have experience with HRIS and EMR Systems?
06
Please provide details of your experience with HRIS and EMR systems.
07
Do you have experience with data preparation and reporting?
Required Question
Location : 101 Monroe St Rockville MD 20850 USA
Job Type: Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2025 - 00115
Department: Office of Human Resources
Division: OHR 33 Occupational Medical Services Team
Opening Date: 02/14/2025
Closing Date: 2/21/2025 11:59 PM Eastern
FLSA: Exempt
About the Position
This position may be filled at the following levels.
Administrative Specialist I - The anticipated salary range for this level is $60,513 - $75,714.
Administrative Specialist II - The anticipated salary range for this level is $68,501 - $104,193.
WHO WE ARE
The Administrative Specialist will be responsible for supporting employees and departments in processing medical related leave applications and coordinating the leave request processes in compliance with the Family Medical Leave Act (FMLA), as well as Montgomery County Personnel Regulations and collective bargaining agreements. This role will also be involved in running reports, maintaining quality assurance, and assist with training employees and managers on requirements and processes related to FMLA, Parental Leave, Sick Leave Bank and Sick Leave Donations. This position will also work with the county OMS manager and contract clinical staff on other employee return to duty coordination.
What You'll Be Doing
- Processing FMLA, Parental Leave, Sick Leave Bank and Sick Leave donation applications for all County employees.
- Reviewing federal, state and local employment laws and regulations and union CBAs to maintain program compliance.
- Analyzing usage data to create and transmit periodic reports to OMS Manager, with information on trends and work volume.
- Provide training to employees and supervisors on requirements of on county regulations, federal, state and local employment laws relevant to medical leave.
- Collaboratively work with clinical team to validate medical information submitted on leave requests.
- Reviewing existing data, sources and processes to streamline and/or strengthen services
- Conduct thorough reviews of leave documentation to verify eligibility and compliance with policies and legal requirements.
- Maintain detailed records of employee leave balances, tracking usage and notifying employees of potential issues.
Minimum Qualifications
Administrative Specialist I
Experience: One year of experience in Leave Administration.
Administrative Specialist II
Experience: Two years of experience in Leave Administration.
Both Levels
Education: A bachelor's degree in business administration, Public Administration, Human Resources Management, or related field from an accredited college or university.
Equivalency:
1. EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
2. EXPERIENCE for EDUCATION: Additional leave or medical leave administration experience will substitute for the required education on a year-for year basis.
Preferred Criteria, Interview Preferences
Preference for interviews will be given to qualified candidates with experience in the following areas. Be sure to include applicable experience in your resume.
- Experience with leave management and administration
- Familiar with HRIS and EMR systems
- Data preparation and reporting
- Excellent communication skills (written and verbal), computer skills to include Word, Excel, PowerPoint, and Outlook
- Strong team player
- Able to plan, organize, and manage numerous priorities and recognize the need to maintain confidentiality and appropriately communicate sensitive information with tact and discretion
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Leave Benefits
Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits
All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness
Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit
County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs
Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing
We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits
01
What is your highest level of completed education?
- N/A
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Juris Doctor
- Doctorate
02
How many years of experience do you have in Leave Administration?
- No Experience
- 1 Year Experience
- 2 Year's Experience
- 3 Year's Experience
- 4 Year's Experience
- 5+ Year's Experience
03
Do you have experience in Medical Leave Management and Administration?
- Yes
- No
04
Please provide details of your experience in Medical Leave Management and Administration.
05
Do you have experience with HRIS and EMR Systems?
- Yes
- No
06
Please provide details of your experience with HRIS and EMR systems.
07
Do you have experience with data preparation and reporting?
- Yes
- No
Required Question