ADMINISTRATIVE ANALYST (City Manager's Office)
Apply NowCompany: City of Rancho Palos Verdes, CA
Location: Rancho Palos Verdes, CA 90275
Description:
Salary : $84,521.00 - $109,877.00 Annually
Location : City of Rancho Palos Verdes, CA
Job Type: Full-time
Job Number: 2025-005
Department: City Administration
Opening Date: 02/26/2025
Job Summary
Administrative Analyst Job Flyer
For more detailed information on this position, the Class Specification is .
This position will remain open until filled with a first review date of March 24, 2025.
Join Our Team & Make an Impact!
The City of Rancho Palos Verdes is seeking a dynamic and motivated Administrative Analyst to join the City Manager's Office in the Government and Community Relations Division. This exciting role offers the opportunity to work on high-profile policy initiatives, legislative affairs, grant management, community engagement programs, and special projects that directly impact the City.
If you are a strategic thinker, a strong communicator, and passionate about public service, we encourage you to apply!
Why Rancho Palos Verdes?
Nestled on the picturesque Palos Verdes Peninsula, our city offers breathtaking coastal views, a vibrant community, and a dedication to excellence in public service. The City Manager's Office drives cross-department collaboration, oversees major initiatives, and promotes innovation to deliver outstanding service to residents.
Essential Job Functions
Who We're Looking For:
The ideal candidate is a highly organized, detail-oriented professional who thrives in a fast-paced environment. You should have:
Experience with public policy, grants, contract management, or local government operations is highly desirable!
Qualification Guidelines
Education: Bachelor's degree in Public Administration, Political Science, Business Administration, or a related field.
Experience: At least one year of administrative experience in municipal government or a Master's degree in Public Administration, Public Policy, or a related field.
Special Notes
The Memorandum of Understanding (MOU) for this position can be found .
EXAM PROCESS
Once qualified, the exam process will consist of a submittal of two written reports (preferably city staff reports) and an oral interview. These reports should have been prepared and written by candidates, regarding a project that he or she has taken the lead on. The City prefers that the written reports are staff reports that candidates have prepared for a government agency, with background on a project or issue, clear analysis, and recommendations.
The online application and the materials submitted are considered part of the testing process. ?You are strongly encouraged to review all materials prior to submitting.
Join Us in Making a Difference!
Full-time Employee Benefits
Effective - January 1, 2025
INSURANCE PLANS
Medical: The City offers five (5) medical plans, three HMO's, one traditional PPO, and one high deductible PPO + Health Saving Account (HSA). The HMO and PPO medical plans are provided by Blue Shield and Kaiser. The City covers the entire premium for employee only and 50% of the premium for employee plus dependent(s). If enrolled in the high deductible Blue Shield Silver plan PPO+HSA, the City's annual contribution to the HSA is $4,300 for employee only or $8,550 for employee plus dependent(s). Employees can make additional contributions, on a pre-tax basis, to their HSA account through payroll deductions, up to the IRS limits, based on their age and coverage level.
Medical opt-out payment: Employees who show proof of insurance elsewhere and do not enroll in the City's medical plan can receive up to 50% of the premium cost of the least expensive medical plan. The 2025 medical opt-out monthly payment is $340.52.
Dental & Vision Plans: The City covers the entire premium for employee only and 50% of the premium for employee plus dependent(s). The City offers two dental plans provided by Delta Dental and one vision plan provided by VSP.
Employee Assistance Program (EAP): City paid confidential Employee Assistance Program (EAP) to all employees and immediate family members.
Life Insurance:
City paid term life insurance (with AD&D) policy with a value of twice the annual salary (up to $350,000). The City also provides group term life and AD&D benefits for spouses ($5,000) and their children ($2,000). Option for additional insurance coverage for employee and dependents.
Short-term & long-term disability:
Employees participate in the State Short-Term Disability Insurance program. The annual premium is determined by the state and based on gross annual pay. The premium is deducted from the employee's paycheck. City paid long-term disability insurance with a benefit set at 66.7% of monthly earnings to a maximum benefit of $10,000 per month, after a 90-day waiting period (due to injury or illness).
OPTIONAL BENEFITS
AFLAC plans, Legal Access Plan, 529 College Savings Plan, Pet Insurance, Credit Union membership, and Flexible Spending Accounts (Section 125).
Education Reimbursement
The City offers a reimbursement of up to $500 per fiscal year for tuition, fees and books for job-related coursework.
MONETARY AWARDEmployees are eligible to receive monetary awards of up to 5% of their gross annual pay in recognition of exemplary performance, subject to the approval of the Department Head and City Manager.
#LiveWellRPV
The City is proud to offer a Wellness Program designed to support both physical and mental well-being, offering a variety of resources, activities, monthly workshops focusing on nutrition, fitness, emotional wellness, and mindfulness.
HOLIDAYS
Five (5) fixed holidays, one (1) floating holiday, plus the winter holiday break (see below).
Sick: Sick leave is accrued at the rate of 8 hours for each full calendar month of service (96 hours per year); max accrual of 720 hours.
Wellness: Employees are eligible to earn wellness leave of 4.5 hours of paid wellness leave for each designated block of 10 consecutive weeks of attendance without using any sick leave time. Maximum accrual of 9 hours.
Administrative Leave: Administrative leave up to 62 hours per fiscal year for exempt employees only. Initial allotment will be pro-rated, based on start date within fiscal year (July 1 to June 30).
Vacation: An employee's vacation accrual rate is determined by the years of full-time service to the City of Rancho Palos Verdes in the manner specified below, with options to cash out up to 80 hours of future annual vacation accruals with the approval of the City Manager. The vacation leave schedule is as follows:
RETIREMENT
CalPERS: The City participates in the California Public Employees' Retirement System (CalPERS):
2% @ 60 for employees with continuing CalPERS employment with a 7% employee contribution OR
2% @ 62 for new CalPERS members (PEPRA) with a 7.75% employee contribution.
Employee contributions are made on a pre-tax basis. Final compensation for both plans is determined by the three-year average option.
Deferred Compensation: Employees have the option to contribute to a deferred compensation 457b retirement plan (on a pre-tax basis), up to IRS limits. The City's contribution is based on CalPERS Tier.
Retirement Health Savings Account: Employees will be enrolled in the City's Retirement Health Savings (RHS) account the first of the month following completion of their initial probationary period. The City contributes $72.26 per pay period into the account and employees contribute 1% of their base salary.
Social Security: The City does NOT participate in the Social Security program for full time employees; however, participation in MEDICARE is mandatory. The 1.45% mandatory contribution is paid by the employee.
WORK SCHEDULE
Full-time employees work 80 hours in 9 days (9/80) and receive every other Friday off. City Hall hours are Monday - Thursday, 7:30 a.m. to 5:30 p.m., and 7:30 a.m. to 4:30 p.m. on Friday.
01
Indicate the highest level of formal education you have achieved.
02
Which of the following best describes your experience working in a municipal government setting?
03
Do you have experience working with any of the following?
04
What is your experience with writing staff reports for a public sector agency or similar government body?
05
Please indicate the types of staff reports you have prepared. In your response, please indicate the employer and subject of staff reports. If no experience, type "N/A"
06
How do you typically handle multiple competing priorities?
07
You have been assigned a new administrative project with little guidance. What do you do?
08
When working on a team project, what is your preferred role?
09
If a community member strongly disagrees with a city policy and becomes upset during a conversation, how do you respond?
10
Is there anything else you would like us to know about your qualifications for this position?
Required Question
Location : City of Rancho Palos Verdes, CA
Job Type: Full-time
Job Number: 2025-005
Department: City Administration
Opening Date: 02/26/2025
Job Summary
Administrative Analyst Job Flyer
For more detailed information on this position, the Class Specification is .
This position will remain open until filled with a first review date of March 24, 2025.
Join Our Team & Make an Impact!
The City of Rancho Palos Verdes is seeking a dynamic and motivated Administrative Analyst to join the City Manager's Office in the Government and Community Relations Division. This exciting role offers the opportunity to work on high-profile policy initiatives, legislative affairs, grant management, community engagement programs, and special projects that directly impact the City.
If you are a strategic thinker, a strong communicator, and passionate about public service, we encourage you to apply!
Why Rancho Palos Verdes?
Nestled on the picturesque Palos Verdes Peninsula, our city offers breathtaking coastal views, a vibrant community, and a dedication to excellence in public service. The City Manager's Office drives cross-department collaboration, oversees major initiatives, and promotes innovation to deliver outstanding service to residents.
Essential Job Functions
- Legislative & Policy Analysis - Track and manage the City's Legislative Platform, advocate for policy positions, and engage with state and federal representatives.
- Grant & Budget Oversight - Identify funding opportunities, manage grant applications, and track financial reporting.
- Community Engagement - Serve as a liaison to the Youth Advisory Committee, coordinate the annual Leadership Academy, and support the Sister City Partnership.
- Project Management - Oversee the implementation of City Council goals, monitor committee progress, and manage contracts.
- Public Communication - Draft staff reports, prepare social media content, and respond to resident inquiries.
- Event Coordination - Organize and attend community meetings and public events, occasionally requiring evening work.
Who We're Looking For:
The ideal candidate is a highly organized, detail-oriented professional who thrives in a fast-paced environment. You should have:
- Excellent written & oral communication
- Strong analytical & problem-solving abilities
- Ability to multitask & manage competing priorities
- Passion for public service & community engagement
Experience with public policy, grants, contract management, or local government operations is highly desirable!
Qualification Guidelines
Education: Bachelor's degree in Public Administration, Political Science, Business Administration, or a related field.
Experience: At least one year of administrative experience in municipal government or a Master's degree in Public Administration, Public Policy, or a related field.
Special Notes
The Memorandum of Understanding (MOU) for this position can be found .
EXAM PROCESS
Once qualified, the exam process will consist of a submittal of two written reports (preferably city staff reports) and an oral interview. These reports should have been prepared and written by candidates, regarding a project that he or she has taken the lead on. The City prefers that the written reports are staff reports that candidates have prepared for a government agency, with background on a project or issue, clear analysis, and recommendations.
The online application and the materials submitted are considered part of the testing process. ?You are strongly encouraged to review all materials prior to submitting.
Join Us in Making a Difference!
Full-time Employee Benefits
Effective - January 1, 2025
INSURANCE PLANS
Medical: The City offers five (5) medical plans, three HMO's, one traditional PPO, and one high deductible PPO + Health Saving Account (HSA). The HMO and PPO medical plans are provided by Blue Shield and Kaiser. The City covers the entire premium for employee only and 50% of the premium for employee plus dependent(s). If enrolled in the high deductible Blue Shield Silver plan PPO+HSA, the City's annual contribution to the HSA is $4,300 for employee only or $8,550 for employee plus dependent(s). Employees can make additional contributions, on a pre-tax basis, to their HSA account through payroll deductions, up to the IRS limits, based on their age and coverage level.
Medical opt-out payment: Employees who show proof of insurance elsewhere and do not enroll in the City's medical plan can receive up to 50% of the premium cost of the least expensive medical plan. The 2025 medical opt-out monthly payment is $340.52.
Dental & Vision Plans: The City covers the entire premium for employee only and 50% of the premium for employee plus dependent(s). The City offers two dental plans provided by Delta Dental and one vision plan provided by VSP.
Employee Assistance Program (EAP): City paid confidential Employee Assistance Program (EAP) to all employees and immediate family members.
Life Insurance:
City paid term life insurance (with AD&D) policy with a value of twice the annual salary (up to $350,000). The City also provides group term life and AD&D benefits for spouses ($5,000) and their children ($2,000). Option for additional insurance coverage for employee and dependents.
Short-term & long-term disability:
Employees participate in the State Short-Term Disability Insurance program. The annual premium is determined by the state and based on gross annual pay. The premium is deducted from the employee's paycheck. City paid long-term disability insurance with a benefit set at 66.7% of monthly earnings to a maximum benefit of $10,000 per month, after a 90-day waiting period (due to injury or illness).
OPTIONAL BENEFITS
AFLAC plans, Legal Access Plan, 529 College Savings Plan, Pet Insurance, Credit Union membership, and Flexible Spending Accounts (Section 125).
Education Reimbursement
The City offers a reimbursement of up to $500 per fiscal year for tuition, fees and books for job-related coursework.
MONETARY AWARDEmployees are eligible to receive monetary awards of up to 5% of their gross annual pay in recognition of exemplary performance, subject to the approval of the Department Head and City Manager.
#LiveWellRPV
The City is proud to offer a Wellness Program designed to support both physical and mental well-being, offering a variety of resources, activities, monthly workshops focusing on nutrition, fitness, emotional wellness, and mindfulness.
HOLIDAYS
Five (5) fixed holidays, one (1) floating holiday, plus the winter holiday break (see below).
- Memorial Day (last Monday in May)
- Independence Day (July 4th)
- Labor Day (first Monday in September)
- Thanksgiving (fourth Thursday in November)
- Friday after Thanksgiving
- Winter Holiday Break (work days between and including December 24th and January 1st)
- Two Floating Holidays (one is designated by City Manager)
Sick: Sick leave is accrued at the rate of 8 hours for each full calendar month of service (96 hours per year); max accrual of 720 hours.
Wellness: Employees are eligible to earn wellness leave of 4.5 hours of paid wellness leave for each designated block of 10 consecutive weeks of attendance without using any sick leave time. Maximum accrual of 9 hours.
Administrative Leave: Administrative leave up to 62 hours per fiscal year for exempt employees only. Initial allotment will be pro-rated, based on start date within fiscal year (July 1 to June 30).
Vacation: An employee's vacation accrual rate is determined by the years of full-time service to the City of Rancho Palos Verdes in the manner specified below, with options to cash out up to 80 hours of future annual vacation accruals with the approval of the City Manager. The vacation leave schedule is as follows:
- 80 hours per year, 1st month through 2 years
- 96 hours beginning 3rd year
- 120 hours beginning 6th year of service
- Additional hours are accumulated beginning in years 16-20 (up to maximum of 160 hours/year.
RETIREMENT
CalPERS: The City participates in the California Public Employees' Retirement System (CalPERS):
2% @ 60 for employees with continuing CalPERS employment with a 7% employee contribution OR
2% @ 62 for new CalPERS members (PEPRA) with a 7.75% employee contribution.
Employee contributions are made on a pre-tax basis. Final compensation for both plans is determined by the three-year average option.
Deferred Compensation: Employees have the option to contribute to a deferred compensation 457b retirement plan (on a pre-tax basis), up to IRS limits. The City's contribution is based on CalPERS Tier.
Retirement Health Savings Account: Employees will be enrolled in the City's Retirement Health Savings (RHS) account the first of the month following completion of their initial probationary period. The City contributes $72.26 per pay period into the account and employees contribute 1% of their base salary.
Social Security: The City does NOT participate in the Social Security program for full time employees; however, participation in MEDICARE is mandatory. The 1.45% mandatory contribution is paid by the employee.
WORK SCHEDULE
Full-time employees work 80 hours in 9 days (9/80) and receive every other Friday off. City Hall hours are Monday - Thursday, 7:30 a.m. to 5:30 p.m., and 7:30 a.m. to 4:30 p.m. on Friday.
01
Indicate the highest level of formal education you have achieved.
- Some high school
- High School diploma or equivalent
- Some college
- Associate's Degree
- Bachelor's Degree
- Master's Degree
02
Which of the following best describes your experience working in a municipal government setting?
- I have never worked in municipal government.
- I have some experience (less than 1 year) in municipal government.
- I have 1 to 3 years of experience in municipal government.
- I have more than 3 years of experience in municipal government.
03
Do you have experience working with any of the following?
- Council Members
- Committees
- Board Members
- Community Leaders
- I haven't worked with these types of officials before
04
What is your experience with writing staff reports for a public sector agency or similar government body?
- I have never written a staff report.
- I have assisted in drafting or editing staff reports but have not written one independently.
- I have written staff reports independently and understand their role in decision-making.
- I have extensive experience writing and presenting staff reports to elected officials or governing bodies.
05
Please indicate the types of staff reports you have prepared. In your response, please indicate the employer and subject of staff reports. If no experience, type "N/A"
06
How do you typically handle multiple competing priorities?
- Work on everything at once, switching between tasks frequently.
- Make a priority list and focus on high-impact tasks first.
- Complete the easiest tasks first, then tackle the difficult ones later.
- Delegate tasks to other team members whenever possible.
07
You have been assigned a new administrative project with little guidance. What do you do?
- Wait for instructions before taking any action.
- Research similar projects, review existing policies, and draft a plan for review.
- Delegate the task to another employee.
- Make decisions based on assumptions related to past projects without seeking input.
08
When working on a team project, what is your preferred role?
- Leading and organizing the project.
- Supporting the team with research and administrative tasks.
- Observing and waiting for directions before contributing.
- I prefer to work independently.
09
If a community member strongly disagrees with a city policy and becomes upset during a conversation, how do you respond?
- Politely end the conversation to avoid confrontation.
- Listen actively, acknowledge their concerns, and explain the policy clearly.
- Make your point confidently to prove the policy is correct.
- Ignore their concerns and move on.
10
Is there anything else you would like us to know about your qualifications for this position?
Required Question