ADMINISTRATIVE ANALYST I

Salary : $78,208.00 - $95,056.00 Annually
Location : Shafter, CA
Job Type: Full-Time
Job Number: 25/10
Department: Economic Development
Opening Date: 04/10/2025
Closing Date: 4/24/2025 11:59 PM Pacific

Objective
Under general direction, perform professional administrative, analytical, and technical duties in providing staff assistance to the City Manager's Office or a City department. Develop, implement, and administer City programs. Conduct specific and comprehensive research, analysis, and preparation of a wide range of municipal policies involving organization, procedures, finance, and services. Manage various projects. Assist in office management functions. Perform related duties as assigned.
DISTINGUISHING CHARACTERISTICS

The Administrative Analyst I is the entry-level class in the Administrative Analyst series that allows the incumbent to develop journey-level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine and less complex support assignments while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines. This classification is alternatively staffed with Administrative Analyst II, and incumbents may advance to the higher-level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.

Essential Job Duties and Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.
ECONOMIC DEVELOPMENT DEPARTMENT SUPPORT

• Perform a wide variety of professional-level research, analytical, and administrative duties in support of the City's Economic Development functions, operations, and programs; perform research and studies, including economic or financial studies; analyze and identify trends.
• Coordinate with City staff to facilitate project processing and permitting; provide information and assistance to those who contact the Economic Development Division for permit assistance.
• Conduct Geographic Information Systems (GIS) analysis; create GIS mapping documents for clients, consultants, City staff, and developers; create mapped data for use with business relocation decisions, staff analysis, and land use decisions; map data for marketing purposes, sales tax analysis, and other various analyzes.
• Assist in the preparation of staff reports for various groups, committees, commissions, and boards; make presentations; prepare meeting agendas, summaries, and information packets as needed.
• Conduct site location assistance for business locators; research, gather, and provide data on available properties; collect data from brokerage companies on available property; prepare and send information packages to clients; coordinate and conduct business assistance meetings.
• Maintain the Business and Economic Development web page on the City's website; gather current data; write narratives; organize changes in web page layout and design; coordinate economic development web page updates and changes with City information systems staff.
• Attend on-site meetings and field tours and assist in solving problems and coordinating solutions to business issues.
• Maintain and analyze a variety of data, including business retention, expansion, and client profiles.
• Perform a variety of general administrative, clerical, and design/marketing duties in support of the Economic Development Division; prepare articles for economic development newsletter and city-wide newsletters/publications and press releases; provide over-the-counter information to the public; respond to requests involving business development; prepare necessary correspondence; organize/maintain data in spreadsheets; respond to surveys.
• Assist in arranging and attending conferences, seminars, and meetings.
• Prepare service contracts, proposals, staff reports, proclamations, press releases, marketing materials, and other related documents.
• Assist as departmental liaison to the public, other agencies (ie. Chamber), and other department staff in functional areas of responsibility.
• Analyze and interpret financial data, compile reports and budgetary information, and make recommendations in conformance with pre-approved guidelines.
• Perform research and analysis and provide recommendations for appropriate courses of action related to Economic Development projects.
• Perform related duties as required.

Minimum Requirements
EDUCATION AND EXPERIENCE

Administrative Analyst I

• Bachelor's degree from an accredited college or university with major coursework in economics, business administration, public administration, or a related field; and
• One (1) year experience in administrative or management analysis. Experience related to economic development or working with small businesses is highly desired.
• Relevant experience may be substituted for education on a year-for-year basis.

Knowledge, Skills, and Abilities
Knowledge of:

• Administrative principles and practices, including goal setting, program development, budget development, monitoring, and reporting principles and practices.
• Principles and practices of economic development, public relations, public administration, grant writing, franchise agreements, producing community events, designing peripheral marketing/publication materials for the public, and assigned functional area.
• Organization and operation of municipal government.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Principles and applications of critical thinking and analysis.
• Techniques and formulae for administrative, financial, and comparative analyses.
• Principles and practices of statistical analysis and research.
• Principles of program performance measurement.
• Modern methods and practices of productivity improvement.
• Principles of project design.
• Methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation.
• Principles of business letter writing.
• Pertinent federal, state, and local laws, codes, and regulations.
• Office procedures, methods, and equipment, including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Principles, methods, and practices of municipal finance, budgeting, and accounting.
• Basic principles and practices of personnel management.
• Municipal budget processes, principals, and procedures of administration, economic development, business development and retention, and recordkeeping.

Skilled in:

• Setting priorities and being able to meet assignment deadlines.
• Good judgment, dependability, and adaptability.
• Communication to effectively convey ideas, both written and oral.
• Advanced Database skills, such as the ability to sort and retrieve records, create layouts and reports, and add, edit, and delete fields and reports.
• Advanced spreadsheet skills, including the ability to insert formulas and mathematical calculations; create workbooks, use multiple worksheets; format and print worksheets; sort lists; create graphs and charts.

Ability to:

• Perform the full range of professional analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Collect, evaluate, and interpret varied information and data.
• Perform financial analysis and modeling.
• Consult effectively with management and staff.
• Prepare clear and concise technical, administrative, and financial reports.
• Prepare clear, accurate, and concise tables, schedules, summaries, and other materials in statistical and narrative form.
• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
• Analyze and synthesize information in a concise manner and make recommendations on strategies to resolve issues.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
• Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies.
• Work cooperatively with other departments, City officials, and outside agencies.
• Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility.
• Organize and prioritize timelines and project schedules in an effective and timely manner.
• Operate and use modern office equipment including a computer and various software packages.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Demonstrate flexibility and respond to changing requirements and job assignments.

SUPPLEMENTAL INFORMATION

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
PHYSICAL DEMANDS

• Sit for prolonged periods of time.
• Verbally communicate to exchange information.
• Hear, understand, and distinguish speech and/or other sounds in person and by telephone.
• Use hands to fingers, feel computers and standard business equipment; make repetitive hand movements in the performance of daily duties.
• Lift, carry, push, and/or pull up to 25 lbs. amounts of weight.
• Occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
• Visual requirements include close vision and the ability to adjust focus.

MENTAL DEMANDS

• Use written and oral communication skills.
• Interpret data, information, and documents.
• Analyze and solve complex problems.
• Work under deadlines with constant interruptions.
• Interact with City management, staff, the public, and others encountered in the course of work, some of whom may be dissatisfied or quarrelsome.

WORK ENVIRONMENT

• Work is performed primarily in an indoor environment.

All City of Shafter employees are designated "Disaster Service Workers" through state and local laws (CA Government Code Section 3100-3109). As Disaster Service Workers, all City employees are expected to remain at work or report to work as soon as practicable following a significant emergency or disaster.
The City of Shafter is an Equal Employment Opportunity Employer. Reasonable accommodations for disabilities may be requested from the Human Resources Department at (661) 746-5008 or

APPLICATION PROCESS
Incomplete application packets will be rejected. Application packets must contain the following:
1. City of Shafter Employment Application
2. Bachelor's Degree or High School Diploma/GED in lieu of degree
3. Detailed Resume

SELECTION PROCESS
The following are steps in the selection process. Candidates must pass each step before proceeding to the next step:
1. Submit a complete employment application as listed under the Application Process
2. Application Review
3. Panel Interview
4. Name Placed on Eligibility List
5. Conditional Offer
6. Background Investigation
7. Medical Examination
8. Formal Offer
9. Begin Employment
Comprehensive City Paid Benefit Package

• California Public Employees Retirement Plan (CalPERS) in accordance with the California Public Employees Pension Reform Act (PEPRA): Miscellaneous 2% @ 55 or 2% @ 62.
• Medical, Dental, & Vision: City pays 100% of the medical, dental, & vision premiums on the base plan for employee, spouse, registered domestic partner, and dependents.
• Life Insurance: City pays 100% of the premium for employee, spouse, registered domestic partner, and dependents. Employee benefit is equal to 12 times monthly base salary + $17,000, rounded to next $1000.
• Vacation: 10 days to start to 25 days maximum annually.
• Holidays: 10 fixed and 2 floating annually.
• Sick Leave: 96 hours annually.
• Work Schedule: 5/8 Work Schedule.
• Spanish Fluency Incentive: $120 per month for designated positions.
• Tuition Reimbursement: $3,000 annually.
• IRS 125 Tax Deferred Flexible Spending Account: voluntary
• IRS 457 Tax Deferred Retirement Plan: voluntary
• Employee Assistance Program
• Bereavement Leave
• Longevity Pay: 5 years - 2.5%, 10 years - 2.5%, 15 years - 2.5%, 20 years - 2.5%

01

Do you have one (1) year of experience in administrative or management analysis?

• Yes
• No

02

If you answered yes to questions #1 above please provide a detailed summary of your experience.
Required Question