Administrative Analyst

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Company: City of Coral Gables, FL

Location: Coral Gables, FL 33114

Description:

Salary: $62,900.45 - $97,495.42 Annually
Location : City of Coral Gables, FL
Job Type: Full-time
Job Number: 13
Department: Development Services Department
Opening Date: 04/02/2025

Summary
This position performs highly responsible management and complex professional administrative work, planning and implementing new program initiatives. Work emphasizes assisting the Director in managing the department's budget, departmental IT initiatives, records management, and supervision of the day-to-day operations of the department. Work may include customer service functions and interaction with the public, as well as management of division resources to ensure proper allocation of personnel. The incumbent will exercise independent judgment in evaluating needs and directing issues to the appropriate division or staff for resolution, as well as evaluating resources allocated to staff to promote efficient operations. Reports to and is supervised by the department director.

Job Duties and Responsibilities
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Assists the Director in matters related to departmental fiscal, administrative, and budgetary policy.

Assists the Director prepare departmental budget.

Designs and implements appropriate training programs and trains employees.

Supervises support staff; issues discipline and takes other corrective measures as necessary. Reviews evaluations performed by subordinate staff.

As requested by the Director, develops and analyzes statistical and productivity reports, and makes recommendations to the Director for streamlining operations. Studies industry best practices and proposes solutions for optimizing operations. Produces other reports as required.

Assists the Director implement and monitor new initiatives; establishes benchmarks to measure the efficiency of departmental procedures and allocates resources as needed.

Develops, implements, and evaluates new technology and record management initiatives within the department, consistent with Florida records retention law.

Maintains logs; processes complaints when received; tracks the progress of complaint resolution and records the final disposition.

Ensures completeness of controls, adherence to standards, completion of documentation, quality of output, and efficiency of systems and programs.

Supervises the daily operations of the department; for those departments interacting with external clients, this includes, but is not limited to, preparing customer information to assist staff in expediting customer needs. Allocates or re-allocates staff resources as needed to ensure the efficient flow of customers.

Reviews for completeness applications, forms, and other documents to be submitted to City Boards, departments, and outside agencies.

Performs other related duties as assigned.
HOLIDAYS: 15 days including 3 floating days.

SICK LEAVE: 110 hours annually.

ANNUAL LEAVE: 94 hours in the first year of employment, increasing up to 210 after 25 years. Employees must take 40 hours of annual leave each year.

BEREAVEMENT LEAVE: 5 or 10 days for the death of a family member in accordance with the City's Personnel Rules & Regulations.

HEALTH INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium.

DENTAL INSURANCE: Available at a cost to all employees through payroll deduction.

LIFE INSURANCE: Term Life and Accidental Death and Dismemberment equal to 1 x annual salary (up to $200,000) fully paid by the City.
VOLUNTARY BENEFITS: Several plans are available, such as Short Term Disability, Life Insurance and Critical Illness policies through payroll deductions.

LEGAL SERVICES: Legal Service plan available at a cost to all employees through payroll deductions.

POST EMPLOYMENT HEALTH PLAN (PEHP): The City deposits $950 annually into an individual account for each employee. Monies may be used to pay premiums or medical expenses after retirement.

DEFERRED COMPENSATION: Employees may defer a portion of their pre-tax salary in the 457 Deferred Compensation Program.

TUITION REIMBURSEMENT: $2,000 per semester ($6,000 maximum annually) as per the City's Rules and Regulations.

CELL PHONE: Cell phone provided at a monthly cost of $20.00, if required by department.

RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:

- Venetian Pool - No charge for daily admission.
- Tennis Centers - No charge for daily court fees
- Youth Center - 50% off residential rates for memberships and 25% off camps and other programs.

Golf at Biltmore & Granada:

- Monday through Friday - no charge
- Saturday, Sunday and Holidays:
- Before Noon - Twilight fees apply
- After Noon - No charge
(cart fees apply at all times)

PENSION:

City Retirement Plan - Mandatory employee contribution of 10 % of salary; Vesting period is 10 years.

OR

Defined Contribution - 401a - Contribution by City of 7% of employee base annual salary. Vesting period 5 years. Employee not required to contribute.
***Note: Benefits subject to change.***
01

Do you have a Bachelor's Degree in Public Administration, Business Administration, Finance, or a related field?
  • Yes
  • No

Required Question

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