Administrative Assistant

Overview

We are seeking an Administrative Assistant to provide front office administrative support to the Narrowband SATCOM Program Office, supporting the United States Space Force, Space Systems Command (SSC). Office is located at Naval Information Warfare Command (NAVWAR) in San Diego, CA. Performs tasks such as scheduling, reviewing, prioritizing, responding to emails, answering, and returning phone calls, organizing documents, maintaining records, and any other administrative needs.

Responsibilities

• Manages scheduling for Director and Deputy Director.
• Drafts, reviews, and sends communications on behalf of the Program Offices leadership.
• Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings.
• Answers and responds to phone calls, communicates messages, and information to the executive.
• Prioritizes emails and responds when necessary.
• Coordinates travel arrangements.
• Maintains various records and documents for the Program Office.
• As a Security Assistant, assists with maintaining a secured space by acting as an opener and closer when required, in relation will also submit visit requests for leadership and code common access cards for building entry.
• Salary Range: $70,000 - $95,000/Year depending on experience and qualifications

Skills Required

• Bachelors degree required
• 3 years (7 with no degree) of demonstrated experience in DoD Administrative and Front Office Management
• Ability to multi-task; document review, respond to emails, schedule meetings, and process requests while staying organized and professional
• Experience interfacing, facilitating, and providing rapid response and effective troubleshooting to ensure meetings and VTC capabilities run efficiently without incident
• Track meeting action items from all assigned meetings and report daily status of tasks and assignments completion to the Government
• Experience interfacing and support Executive level officers and leadership
• Interest and ability to work in a dynamic work environment
• Must be able perform all duties independently
• Tools/System Experience Required:
• MS Teams
• MS SharePoint
• Defense Travel System (DTS)
• Ability to learn/utilize other tools as needed
• U.S. citizenship required
• Active security clearance required

Education

Bachelors degree required, preferably in math, engineering, business, or the sciences.