Administrative Coordinator
Apply NowCompany: Los Angeles County Office of Education
Location: Downey, CA 90242
Description:
Salary : $106,176.00 - $131,532.00 Annually
Location : Downey, CA
Job Type: Full-time
Job Number: 25-268
Department: Superintendent
Division: Public Affairs and Communications
Opening Date: 03/13/2025
Closing Date: 3/27/2025 11:59 PM Pacific
Bulletin
An equal opportunity employer fostering a workforce that embraces and reflects
the rich diversity of Los Angeles County
Administrative Coordinator$8,848 to $10,961 Monthly
Insurance:
Your choice of several medical, dental, vision, and life insurance plans
To learn more, visit:
https://www.lacoe.edu
Online applications
must be submitted by:
3/27/2025
11:59 P.M. (Pacific)
Retirement:
PERS Defined Benefit Plan
Paid Time Off:
24 vacation, 15 holidays, and 12 illness days.
This recruitment is for a 6-month eligibility list.
The Los Angeles County Office of Education (LACOE) is seeking qualified candidates to apply for the position of Administrative Coordinator.
Current vacancy is located in Public Affairs & Communications (PAC). The position will provide division-wide supervision on fiscal and project management operations. They will also coordinate and manage complex administration or business-related studies to address needs and improve division's effectiveness, efficiency, and management decision-making.
The Well Qualified Candidate Will Possess the Following
Knowledge:
Experience: Four years of experience compiling and analyzing data, preparing reports, and making recommendations regarding business processes and functions, such as budgets, procurement, workflow, staffing, and records systems, or three years of experience as an Administrative Analyst with the Los Angeles County Office of Education.
Equivalency Provision: Graduate coursework in the field of business administration, public administration, industrial/organizational psychology, or other fields closely related to the job requirements of this classification, from an institution of higher learning recognized by the Council for Higher Education Accreditation, may substitute for the required experience on a year-for-year basis for up to two years.
Additional Requirements: Some positions may require a valid California driver's license and the availability of private transportation or the ability to obtain transportation between job sites.
Selection ProcessCandidates who meet the minimum requirements above will be invited to participate in an examination that may consist of Training & Experience Evaluation and Technical Project & Interview.
Contact
For information about the examination process you may send an e-mail to
Jung Eun Park at park_jungeun@lacoe.edu
For general inquiries please call 562.803.8360 (Mon- Fri 8:00 am - 5:00 pm)
For complete application information, please go to https://www.lacoe.edu/pc
LACOE Personnel Commission, 9300 Imperial Hwy, EC-Annex, Downey, CA 90242
Additional InformationMinimum qualifications must be met by the close of filing date. For more information, please go to https://lacoe.edu/jobs/hr/classified. For additional information on our testing procedures, please visit Applicant Resources on our website. Selection and promotion are based on a competitive examination process. Candidates who pass all exam parts are ranked according to overall exam score and placed on an eligibility (hiring) list. Vacant positions are filled from the top three ranks. Eligibility lasts for 6 months; however, additional recruitment may occur under a separate bulletin with additional candidates being merged onto the eligibility list. Some positions that involve public contact may require bilingual proficiency for which selective certification may apply (Education Code 45277.5). In addition, the eligibility list resulting from this examination may be used to fill vacancies in related job classifications for which no eligibility list exists (Education Code 45272). Veterans' Credit may be awarded for entry jobs.
Reasonable accommodations in completing an application, testing, and employment are available to individuals with disabilities. If you would like to request an accommodation, please call 562.803.8360 as early as possible.
This examination is authorized as Open, open to the public.
Recruitment ID: 25-268
This announcement does not constitute an implied contract. Any part of this announcement is subject to change.
Based on full-time assignment:
01
What is your highest level of education?
Please Note: Proof of education will be required. Foreign degrees and credit units require translation and equivalency report.
02
Do you possess graduate coursework in the field of business administration, public administration, industrial/organizational psychology, or other fields closely related to the job requirements of this classification?
If yes, how many years of the above graduate coursework do you possess?
Please Note: Proof of education will be required. Foreign degrees and credit units require translation and equivalency report.
03
Please list the field in which you obtained your degree(s).
If no degree, list "n/a".
04
How many years of experience do you have in compiling and analyzing data, preparing reports, and making recommendations regarding business processes and functions, such as budgets, procurement, workflow, staffing, and records systems?
05
Are you currently or have you ever served as an Administrative Analyst with LACOE?
If yes, how many years have you served in your Administrative Analyst position?(It is not required for candidates to have served as an Administrative Analyst position.)
06
To what extent have you managed multiple projects, including planning and setting goals; determining project staff; setting timelines; and ensuring projects are completed on-time, on-budget, and on-specifications?
07
In 200 words or less, describe the specific project(s) you managed. Include your role and responsibilities, the scope of the project(s), key parties or clients involved, and the final outcome.
(Please enter "N/A" if you do not have experience in this area).
08
To what extent have you leveraged emerging technology (such as artificial intelligence) as part of your work?
09
In 200 words or less, describe a specific example where you utilized an emerging technology. Include the type of technology, how you integrated it into your daily tasks or processes, and the impact on your work or the project.
(Please enter "N/A" if you do not have experience in this area).
10
To what extent have you proofread internal and external communications (such as newsletters, social media posts, and press releases) and ensured that they meet the agency's brand guidelines and quality?
11
In 200 words or less, describe a specific example where you proofread internal and external communications. Include your level of responsibility, the types of communications you proofread, the intended audience, and examples of brand guidelines that the communications needed to meet.
(Please enter "N/A" if you do not have experience in this area).
12
To what extent have you engaged in planning, administering, and monitoring budgets for the department or unit?
13
In 200 words or less, provide a specific example managing the department or unit budget. Include your role and level of responsibility, the size of the budget, and how you monitored the budget throughout the fiscal year.
(Please enter "N/A" if you do not have experience in this area).
Required Question
Location : Downey, CA
Job Type: Full-time
Job Number: 25-268
Department: Superintendent
Division: Public Affairs and Communications
Opening Date: 03/13/2025
Closing Date: 3/27/2025 11:59 PM Pacific
Bulletin
An equal opportunity employer fostering a workforce that embraces and reflects
the rich diversity of Los Angeles County
Administrative Coordinator$8,848 to $10,961 Monthly
Insurance:
Your choice of several medical, dental, vision, and life insurance plans
To learn more, visit:
https://www.lacoe.edu
Online applications
must be submitted by:
3/27/2025
11:59 P.M. (Pacific)
Retirement:
PERS Defined Benefit Plan
Paid Time Off:
24 vacation, 15 holidays, and 12 illness days.
This recruitment is for a 6-month eligibility list.
The Los Angeles County Office of Education (LACOE) is seeking qualified candidates to apply for the position of Administrative Coordinator.
Current vacancy is located in Public Affairs & Communications (PAC). The position will provide division-wide supervision on fiscal and project management operations. They will also coordinate and manage complex administration or business-related studies to address needs and improve division's effectiveness, efficiency, and management decision-making.
The Well Qualified Candidate Will Possess the Following
Knowledge:
- Principles and techniques of organization, administration, personnel management, and budget development and control
- Principles and techniques of project and process management; methods of comparative cost analyses
- Concepts and applications of database/information management software to administrative and financial management systems
- Statistical software, analysis and research techniques
- Principles of budgeting and related recordkeeping and reporting procedures
- Principles and techniques of policy analysis and development
- Fundamental concepts of employment laws, codes, and regulations, including EEO, FLSA, FMLA, and Cal/OSHA and applicable provisions of collective bargaining agreements
- Analyzing & Interpreting Data - Drawing meaning and conclusions from quantitative and/or qualitative data
- Critical Thinking - Analytically and logically evaluating information, propositions, and claims
- Decision Making - Choosing optimal courses of action in a timely manner
- Legal & Regulatory Navigation - Understanding, interpreting, and ensuring compliance with laws and regulations
- Professional & Technical Expertise - Applying technical subject matter to the job
- Using Technology - Working with electronic hardware and software applications
- Self-Management - Showing personal organization, self-discipline, and dependability
- Oral Communication - Engaging effectively in dialogue
- Writing - Communicating effectively in writing
- Customer Focus - Attending to the needs and expectation of customers
- Professional Impact - Presenting self as a positive representative of the organization
- Managing Performance - Ensuring superior individual and group performance
- Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational performance
- Project Management - Planning and tracking projects to ensure they are on-time, on budget, and achieve their objectives
- Cultural Proficiency - Modeling communications and interactions that respect and include all individuals and their languages, abilities, religions, and cultures
Experience: Four years of experience compiling and analyzing data, preparing reports, and making recommendations regarding business processes and functions, such as budgets, procurement, workflow, staffing, and records systems, or three years of experience as an Administrative Analyst with the Los Angeles County Office of Education.
Equivalency Provision: Graduate coursework in the field of business administration, public administration, industrial/organizational psychology, or other fields closely related to the job requirements of this classification, from an institution of higher learning recognized by the Council for Higher Education Accreditation, may substitute for the required experience on a year-for-year basis for up to two years.
Additional Requirements: Some positions may require a valid California driver's license and the availability of private transportation or the ability to obtain transportation between job sites.
Selection ProcessCandidates who meet the minimum requirements above will be invited to participate in an examination that may consist of Training & Experience Evaluation and Technical Project & Interview.
Contact
For information about the examination process you may send an e-mail to
Jung Eun Park at park_jungeun@lacoe.edu
For general inquiries please call 562.803.8360 (Mon- Fri 8:00 am - 5:00 pm)
For complete application information, please go to https://www.lacoe.edu/pc
LACOE Personnel Commission, 9300 Imperial Hwy, EC-Annex, Downey, CA 90242
Additional InformationMinimum qualifications must be met by the close of filing date. For more information, please go to https://lacoe.edu/jobs/hr/classified. For additional information on our testing procedures, please visit Applicant Resources on our website. Selection and promotion are based on a competitive examination process. Candidates who pass all exam parts are ranked according to overall exam score and placed on an eligibility (hiring) list. Vacant positions are filled from the top three ranks. Eligibility lasts for 6 months; however, additional recruitment may occur under a separate bulletin with additional candidates being merged onto the eligibility list. Some positions that involve public contact may require bilingual proficiency for which selective certification may apply (Education Code 45277.5). In addition, the eligibility list resulting from this examination may be used to fill vacancies in related job classifications for which no eligibility list exists (Education Code 45272). Veterans' Credit may be awarded for entry jobs.
Reasonable accommodations in completing an application, testing, and employment are available to individuals with disabilities. If you would like to request an accommodation, please call 562.803.8360 as early as possible.
This examination is authorized as Open, open to the public.
Recruitment ID: 25-268
This announcement does not constitute an implied contract. Any part of this announcement is subject to change.
Based on full-time assignment:
- Although new employees usually begin at the first salary step, advanced salary step placement may be requested
- 24 vacation days per year
- 15 paid holidays per year
- 12 paid sick days annually
- Insurance includes health, medical, dental, vision and group life
- Retirement CALPERS combined with Social Security, and pre-tax retirement savings account options
01
What is your highest level of education?
Please Note: Proof of education will be required. Foreign degrees and credit units require translation and equivalency report.
- No High School Diploma or GED equivalent
- High School Diploma or GED equivalent
- Some college coursework but no degree
- Associate's Degree
- Bachelor's Degree
- Graduate coursework but no graduate degree
- Master's Degree
- Doctorate Degree
02
Do you possess graduate coursework in the field of business administration, public administration, industrial/organizational psychology, or other fields closely related to the job requirements of this classification?
If yes, how many years of the above graduate coursework do you possess?
Please Note: Proof of education will be required. Foreign degrees and credit units require translation and equivalency report.
- No; N/A
- Yes; Less than 1 year
- Yes; 1 year but less than 2 years
- Yes; 2 years but less than 3 years
- Yes; 3 years or more
03
Please list the field in which you obtained your degree(s).
If no degree, list "n/a".
04
How many years of experience do you have in compiling and analyzing data, preparing reports, and making recommendations regarding business processes and functions, such as budgets, procurement, workflow, staffing, and records systems?
- No experience
- Less than 1 year
- 1 year but less than 2 years
- 2 years but less than 3 years
- 3 years but less than 4 years
- 4 years but less than 5 years
- 5 or more years
05
Are you currently or have you ever served as an Administrative Analyst with LACOE?
If yes, how many years have you served in your Administrative Analyst position?(It is not required for candidates to have served as an Administrative Analyst position.)
- No; N/A
- Yes; Less than 1 year
- Yes; 1 year but less than 2 years
- Yes; 2 years but less than 3 years
- Yes; 3 years but less than 4 years
- Yes; 4 years or more
06
To what extent have you managed multiple projects, including planning and setting goals; determining project staff; setting timelines; and ensuring projects are completed on-time, on-budget, and on-specifications?
- I have no background in this activity
- I know what this is but I have not done it
- I have assisted others in doing this
- I have done this independently but not extensively
- I have done this as a regular part of my job duties
07
In 200 words or less, describe the specific project(s) you managed. Include your role and responsibilities, the scope of the project(s), key parties or clients involved, and the final outcome.
(Please enter "N/A" if you do not have experience in this area).
08
To what extent have you leveraged emerging technology (such as artificial intelligence) as part of your work?
- I have no background in this activity
- I know what this is but I have not done it
- I have done this independently but not extensively
- I have done this as a regular part of my job duties
09
In 200 words or less, describe a specific example where you utilized an emerging technology. Include the type of technology, how you integrated it into your daily tasks or processes, and the impact on your work or the project.
(Please enter "N/A" if you do not have experience in this area).
10
To what extent have you proofread internal and external communications (such as newsletters, social media posts, and press releases) and ensured that they meet the agency's brand guidelines and quality?
- I have no background in this activity
- I know what this is but I have not done it
- I have assisted others in doing this
- I have done this independently but not extensively
- I have done this as a regular part of my job duties
11
In 200 words or less, describe a specific example where you proofread internal and external communications. Include your level of responsibility, the types of communications you proofread, the intended audience, and examples of brand guidelines that the communications needed to meet.
(Please enter "N/A" if you do not have experience in this area).
12
To what extent have you engaged in planning, administering, and monitoring budgets for the department or unit?
- I have no background in this activity
- I know what this is but I have not done it
- I have assisted others in doing this
- I have done this independently but not extensively
- I have done this as a regular part of my job duties
13
In 200 words or less, provide a specific example managing the department or unit budget. Include your role and level of responsibility, the size of the budget, and how you monitored the budget throughout the fiscal year.
(Please enter "N/A" if you do not have experience in this area).
Required Question