Administrative Manager

Prospect Capital

Founded in 1988, Prospect Capital is an alternative asset management firm with $11.9B of assets under management, and pursues multiple strategies in the US, including direct lending, private equity, real estate private equity, and structured credit. Prospect has permanent capital and utilizes a long-term, value-oriented approach that employs fundamental bottoms-up research to identify investments that offer attractive risk and reward.

With offices in New York City, Connecticut, and Florida, the firm is comprised of 100+ experienced professionals who value entrepreneurship, intellectual rigor, hard work and continuous improvement.

Responsibilities:

• Manage and coordinate the administrative team to ensure timely responses to emails and task completion and ensuring that all floors are fully stocked.
• Mentor and coach administrative team such as weekly meetings and training when needed.
• Support the Office Manager with maintenance and upkeep of the office space and ensuring the smooth operation of a 33,000 sq. ft. office across multiple floors.
• Schedule and manage vendor visits, address operational issues, and ensure resolutions are completed.
• Coordinate with building management to ensure issues are addressed in a timely manner, reviewing after to ensure it was fully completed.
• Ensure nightly cleaning is completed across all floors.
• Review and accurately code company paid firm expenses and employee out of pocket expense reports using Concur.
• Manage subscription renewals for multiple vendors, securing approvals and maintaining and
• updating logs.
• Manage firm marketing materials with a designated vendor, ensuring sufficient stock and following the approval process for bulk orders. Working with teams to ensure materials are sent out in advance for conferences.
• Manage office copier maintenance contracts, logging monthly costs into a spreadsheet and maintain strong relationships with service vendors.
• Help support visiting senior executives while in the NYC office.
• Demonstrate flexibility with shifting priorities, proactively identifying and resolving issues or delays,ability to manage projects from start to finish.
• Assist with ad hoc projects and perform additional responsibilities as needed.

Desired Skills and Experience

• Bachelor's degree or equivalent work experience required. At least 6 years of relevant experience, ideally in a financial services or law firm.
• Strong organizational, written, and verbal communication skills.
• Demonstrated ability to manage and prioritize tasks in a fast-paced, high-pressure environment.
• Proactive, self-motivated, and disciplined with a strong work ethic.
• Friendly, collaborative, and team-oriented with a positive, can-do attitude.
• Experience with Concur.

The anticipated annual base salary range for this position is $90,000 to $115,000 plus annual discretionary performance-based bonus. Actual pay may be adjusted based on experience and performance.

In addition to the base salary, the hired professional is eligible for comprehensive benefits, including 100% employer-paid premiums for medical, dental, vision insurance, life insurance, and AD&D. You'll also have access to pretax benefit accounts, including FSA, HSA, and Commuter accounts. Our perks go beyond the basics with a mentorship program, daily in-office paid breakfast and lunch, company-sponsored ski and sailing trips, and regular happy hours. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.