Administrative Officer
Apply NowCompany: U.S Government
Location: Washington, DC 20011
Description:
Administrative Officer
Overview
Announcement number/Req ID: req589
Closing date: 4/16/2025
Pay scale & grade: CP 08 - 08
Salary: 99,953.00 - 128,981.00 PA
Job series: 0341
Appointment type: Permanent
Work schedule: Full-Time
Locations
1 vacancies in the following location:
Washington, DC 20001
Relocation expenses reimbursed: No
Telework eligible: True
Clarification from the agency: Navigate to the following URL to apply to this job: USCP Careers
Duties
Summary
The United States Capitol Police (USCP) safeguards the Congress, Members of Congress, employees, visitors, and Congressional buildings and grounds from crime, disruption, and terrorism. We protect and secure Congress so it can fulfill its constitutional and legislative responsibilities in a safe, secure and open environment.
Responsibilities
The position is located inthe Protective Services Bureau (PSB), Office of the Assistant Chief of Policefor Protective and Intelligence Operations, United States Capitol Police (USCP).The PSB provides safety and security to the Capitol, Members of Congress,Officers of Congress, and their immediate family. The PSB investigates,collects, and analyzes information to produce intelligence, assess threats,enforce the law, identify risks, and develop and employ risk mitigation andenforcement strategies. As Administrative Officer, the incumbent performs arange of administrative and professional services to support operationalactivities for varied organizational units within the PSB. This work includesplanning and coordinating services for human resources, procurement, property,budget, records management, timekeeping services, and other administrativetasks as assigned.
As Administrative Officer for the PSB, contacts and communicates with theOffice of Human Resources (OHR) staff to address human resources related issuesor resolve employee-related problems and concerns that require assistanceand/or expertise from the OHR for assigned organizational units in the PSB.Serves as the liaison/focal point of contact to the OHR concerningpersonnel-related matters for staff personnel. Provides advice and assistanceto immediate PSB staff and senior-level management concerning Federal and USCPhuman resource processes and procedures and the status of ongoing humanresources actions. Reviews, analyzes, and interprets incoming human resources requests,and provides recommendation or suggests alternatives, responses, and/orappropriate action, including identifying the appropriate OHR staff member forPSB support.
Serves as one of the primary timekeepers for assigned areas and staff.Maintains timesheets and accurately inputs and verifies time and attendancerecords within approved databases and software. Makes adjustments, asnecessary, tracks overtime hours worked, and approves compensatory time earned.Resolves issues with vacation, holidays, personal, or sick days for employees.Ensures that timesheets are submitted accurately and timely to payroll. As theprimary resource for time and attendance for the PSB, answers questionsrelating to recording time and attendance, overtime, and other generalquestions. Requests overtime codes for special events and projects through theAssistant Chief's Office.
Reviews, recommends, andinitiates changes in administrative policies for the PSB, and devises andprovides office procedures and practices to be used by administrative personnelin subordinate offices. Prepares agenda for and conducts periodic trainingsessions for all administrative personnel supporting Divisions and organizationalunits assigned.
Responds to inquiries and administrative problems brought to the Deputy Chief,Supervisors, and Agents by members of the staff and officials, Member's staff,House and/or Senate Sergeant at Arms staff, the public, and other Federalagencies.
Applies administrativepolicies, maintains various systems, and handles other staff requirements.Receives all correspondence, provides appropriate response or refers and routesmatters of concern to appropriate personnel, and follows up to ensure actionsare completed in a timely manner. Screens correspondence prepared for clarity,completeness of reply, and grammatical and procedural correctness. Screens allpublications, directives, and periodicals, and brings those of significance tosupervisory attention. May be responsible for the receipt, control, logging,safekeeping, and necessary action on all classified materials in the PSB.
Assists the PSB FinancialLiaison Officer and financial staff with developing data and justifications forbudget review and approval. Provides administrative support to processes suchas budget formulation and execution.
Provides guidance in the preparation of budget packages for submission and mayassist as a liaison in responding to budget office questions.
Travel required: 1 Travel May Be Required.
Supervisory status: False
Promotion potential: 08
Requirements
You must be a U.S. citizen.Successful completion of a background investigation is required.Must complete a one-year probationary period.
Qualifications
In order to qualify, you must meet the education and/or experience requirements described below.
For the CP-8 level you musthave one year (52 weeks) of specialized experience equivalent to at least theCP-7/GS-9 level that is in or directly related to the line of work of theposition to be filled and that has equipped the applicant with the particularknowledge, skills, and abilities to successfully perform the duties of theposition. Specialized experience is defined as experience that includes: 1)reviewing and finalizing purchase statements; 2) drafting correspondence,recommendations, reports, and memoranda related to management andadministrative programs and issues; 3) developing analytical competencies, identifyingissues, and researching and performing preliminary analysis of basicinformation and data; and 4) developing and implementing internal proceduralpolicies relating to financial management, personnel, and other administrativeareas.
All eligibility requirements must be met by the closing date of the vacancy announcement.
(Information on Qualification & Education is located at the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/)
Education
There is no education substitution for experience in this series and/or grade.
Additional Information
Additional Conditions of Employment with the USCP:As per the Congressional Accountability Act (CAA) and the Fair Chance to Compete for Jobs Act of 2019, criminal history information will only be collected following a qualifications review and after a tentative offer of employment has been made. A criminal history does not automatically exclude an applicant from employment with the USCP.Criminal History Check - Must successfully pass a comprehensive criminal history check of the past 10 years if offered employment. A criminal history check will be performed on applicants who accept an offer of employment. Credit Check - Must successfully pass a credit check. Applicants must not be in default or delinquent on any Federal guaranteed student loans. Applicants must demonstrate a competent financial history. Financial delinquency including collection accounts, liens, repossessions, or garnishments may be a basis for disqualification. Selective Service Registration - Male applicants must provide verification of registration with the Selective Service System or must verify exemption from the Selective Service System registration because of age or military status. Female applicants are exempt from Selective Service System registration. https://www.sss.gov/verify/Fingerprint Check - Applicants' fingerprints will be submitted to the Federal Bureau of Investigation (FBI) for a check of their criminal history record. Background Investigation - Must successfully complete all components of the USCP full field background investigation. There are few automatic grounds for rejection in the USCP background investigation process. Issues of misconduct, such as illegal drug use, arrests, or convictions, may not be automatically disqualifying. However, deliberate misstatements, omissions, or intentionally withholding required information at any phase of the hiring process will result in a candidate's disqualification regardless of the nature or reason for the misstatement or omission. The primary reason candidates fail a background investigation is due to deliberately withholding or omitting material facts. Providing false and/or misleading information may be grounds for removal from the application and selection process.
How You Will Be Evaluated
Evaluation Factors:Please address all Knowledge, Skills and Abilities (KSAs) within the narrative responses so that your experience can be evaluated properly. We will review your resume, assessment questionnaire, and supporting documentation to determine if you meet the minimum requirements for this job. If you meet the minimum requirements for this job, we will evaluate your application materials to assess the quality, depth, and complexity of your qualifications, accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.Failure to successfully pass a full field background investigation and all segments of the pre-employment evaluation process will result in disqualification from further consideration under this vacancy announcement.
Security clearance: 0
Drug test required: No
Required Documents
The following documents are required and must be received by the closing date of this announcement:1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yy) of employment.2. Other supporting documents:- College transcript(s), if qualifying based on education, or other documentation to prove possession of the basic requirements for this position.
How to Apply
Navigate to the following URL to apply to this job: USCP Careers1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire.2. Click the Submit Application button to submit your application package.3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.4. To verify that your application is complete, log into your account and select the job posting for this position. The page will display the status of your application, the documentation received, and any correspondence the Department has sent related to this application. 5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered.The complete application package must be submitted by 7:59 PM (ET) on the closing date to receive consideration.
Next Steps
After a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.Please note that if you are not selected for this position, the USCP may not be able to provide specific feedback or disclose the reasons for your disqualification, due to confidentiality and legal considerations related to the hiring process.
Agency Contact Information
Yetreta Lomax
Protective Services Bureau
Email: yetreta.lomax@uscp.gov
Equal Employment Opportunity Policy: The United States Capitol Police is an equal opportunity employer. All applicants will be considered without discrimination based on national origin, race, religion, sex (including marital or parental status), disability, age, or any other basis prohibited by applicable law.
Overview
Announcement number/Req ID: req589
Closing date: 4/16/2025
Pay scale & grade: CP 08 - 08
Salary: 99,953.00 - 128,981.00 PA
Job series: 0341
Appointment type: Permanent
Work schedule: Full-Time
Locations
1 vacancies in the following location:
Washington, DC 20001
Relocation expenses reimbursed: No
Telework eligible: True
Clarification from the agency: Navigate to the following URL to apply to this job: USCP Careers
Duties
Summary
The United States Capitol Police (USCP) safeguards the Congress, Members of Congress, employees, visitors, and Congressional buildings and grounds from crime, disruption, and terrorism. We protect and secure Congress so it can fulfill its constitutional and legislative responsibilities in a safe, secure and open environment.
Responsibilities
The position is located inthe Protective Services Bureau (PSB), Office of the Assistant Chief of Policefor Protective and Intelligence Operations, United States Capitol Police (USCP).The PSB provides safety and security to the Capitol, Members of Congress,Officers of Congress, and their immediate family. The PSB investigates,collects, and analyzes information to produce intelligence, assess threats,enforce the law, identify risks, and develop and employ risk mitigation andenforcement strategies. As Administrative Officer, the incumbent performs arange of administrative and professional services to support operationalactivities for varied organizational units within the PSB. This work includesplanning and coordinating services for human resources, procurement, property,budget, records management, timekeeping services, and other administrativetasks as assigned.
As Administrative Officer for the PSB, contacts and communicates with theOffice of Human Resources (OHR) staff to address human resources related issuesor resolve employee-related problems and concerns that require assistanceand/or expertise from the OHR for assigned organizational units in the PSB.Serves as the liaison/focal point of contact to the OHR concerningpersonnel-related matters for staff personnel. Provides advice and assistanceto immediate PSB staff and senior-level management concerning Federal and USCPhuman resource processes and procedures and the status of ongoing humanresources actions. Reviews, analyzes, and interprets incoming human resources requests,and provides recommendation or suggests alternatives, responses, and/orappropriate action, including identifying the appropriate OHR staff member forPSB support.
Serves as one of the primary timekeepers for assigned areas and staff.Maintains timesheets and accurately inputs and verifies time and attendancerecords within approved databases and software. Makes adjustments, asnecessary, tracks overtime hours worked, and approves compensatory time earned.Resolves issues with vacation, holidays, personal, or sick days for employees.Ensures that timesheets are submitted accurately and timely to payroll. As theprimary resource for time and attendance for the PSB, answers questionsrelating to recording time and attendance, overtime, and other generalquestions. Requests overtime codes for special events and projects through theAssistant Chief's Office.
Reviews, recommends, andinitiates changes in administrative policies for the PSB, and devises andprovides office procedures and practices to be used by administrative personnelin subordinate offices. Prepares agenda for and conducts periodic trainingsessions for all administrative personnel supporting Divisions and organizationalunits assigned.
Responds to inquiries and administrative problems brought to the Deputy Chief,Supervisors, and Agents by members of the staff and officials, Member's staff,House and/or Senate Sergeant at Arms staff, the public, and other Federalagencies.
Applies administrativepolicies, maintains various systems, and handles other staff requirements.Receives all correspondence, provides appropriate response or refers and routesmatters of concern to appropriate personnel, and follows up to ensure actionsare completed in a timely manner. Screens correspondence prepared for clarity,completeness of reply, and grammatical and procedural correctness. Screens allpublications, directives, and periodicals, and brings those of significance tosupervisory attention. May be responsible for the receipt, control, logging,safekeeping, and necessary action on all classified materials in the PSB.
Assists the PSB FinancialLiaison Officer and financial staff with developing data and justifications forbudget review and approval. Provides administrative support to processes suchas budget formulation and execution.
Provides guidance in the preparation of budget packages for submission and mayassist as a liaison in responding to budget office questions.
Travel required: 1 Travel May Be Required.
Supervisory status: False
Promotion potential: 08
Requirements
You must be a U.S. citizen.Successful completion of a background investigation is required.Must complete a one-year probationary period.
Qualifications
In order to qualify, you must meet the education and/or experience requirements described below.
For the CP-8 level you musthave one year (52 weeks) of specialized experience equivalent to at least theCP-7/GS-9 level that is in or directly related to the line of work of theposition to be filled and that has equipped the applicant with the particularknowledge, skills, and abilities to successfully perform the duties of theposition. Specialized experience is defined as experience that includes: 1)reviewing and finalizing purchase statements; 2) drafting correspondence,recommendations, reports, and memoranda related to management andadministrative programs and issues; 3) developing analytical competencies, identifyingissues, and researching and performing preliminary analysis of basicinformation and data; and 4) developing and implementing internal proceduralpolicies relating to financial management, personnel, and other administrativeareas.
All eligibility requirements must be met by the closing date of the vacancy announcement.
(Information on Qualification & Education is located at the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/)
Education
There is no education substitution for experience in this series and/or grade.
Additional Information
Additional Conditions of Employment with the USCP:As per the Congressional Accountability Act (CAA) and the Fair Chance to Compete for Jobs Act of 2019, criminal history information will only be collected following a qualifications review and after a tentative offer of employment has been made. A criminal history does not automatically exclude an applicant from employment with the USCP.Criminal History Check - Must successfully pass a comprehensive criminal history check of the past 10 years if offered employment. A criminal history check will be performed on applicants who accept an offer of employment. Credit Check - Must successfully pass a credit check. Applicants must not be in default or delinquent on any Federal guaranteed student loans. Applicants must demonstrate a competent financial history. Financial delinquency including collection accounts, liens, repossessions, or garnishments may be a basis for disqualification. Selective Service Registration - Male applicants must provide verification of registration with the Selective Service System or must verify exemption from the Selective Service System registration because of age or military status. Female applicants are exempt from Selective Service System registration. https://www.sss.gov/verify/Fingerprint Check - Applicants' fingerprints will be submitted to the Federal Bureau of Investigation (FBI) for a check of their criminal history record. Background Investigation - Must successfully complete all components of the USCP full field background investigation. There are few automatic grounds for rejection in the USCP background investigation process. Issues of misconduct, such as illegal drug use, arrests, or convictions, may not be automatically disqualifying. However, deliberate misstatements, omissions, or intentionally withholding required information at any phase of the hiring process will result in a candidate's disqualification regardless of the nature or reason for the misstatement or omission. The primary reason candidates fail a background investigation is due to deliberately withholding or omitting material facts. Providing false and/or misleading information may be grounds for removal from the application and selection process.
How You Will Be Evaluated
Evaluation Factors:Please address all Knowledge, Skills and Abilities (KSAs) within the narrative responses so that your experience can be evaluated properly. We will review your resume, assessment questionnaire, and supporting documentation to determine if you meet the minimum requirements for this job. If you meet the minimum requirements for this job, we will evaluate your application materials to assess the quality, depth, and complexity of your qualifications, accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.Failure to successfully pass a full field background investigation and all segments of the pre-employment evaluation process will result in disqualification from further consideration under this vacancy announcement.
Security clearance: 0
Drug test required: No
Required Documents
The following documents are required and must be received by the closing date of this announcement:1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yy) of employment.2. Other supporting documents:- College transcript(s), if qualifying based on education, or other documentation to prove possession of the basic requirements for this position.
How to Apply
Navigate to the following URL to apply to this job: USCP Careers1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire.2. Click the Submit Application button to submit your application package.3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.4. To verify that your application is complete, log into your account and select the job posting for this position. The page will display the status of your application, the documentation received, and any correspondence the Department has sent related to this application. 5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered.The complete application package must be submitted by 7:59 PM (ET) on the closing date to receive consideration.
Next Steps
After a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.Please note that if you are not selected for this position, the USCP may not be able to provide specific feedback or disclose the reasons for your disqualification, due to confidentiality and legal considerations related to the hiring process.
Agency Contact Information
Yetreta Lomax
Protective Services Bureau
Email: yetreta.lomax@uscp.gov
Equal Employment Opportunity Policy: The United States Capitol Police is an equal opportunity employer. All applicants will be considered without discrimination based on national origin, race, religion, sex (including marital or parental status), disability, age, or any other basis prohibited by applicable law.