Administrative Support Supervisor - Permits and Inspections
Apply NowCompany: Frederick County, MD
Location: Frederick, MD 21702
Description:
Salary: $31.49 - $50.39 Hourly
Location : 30 North Market Street - Frederick, MD
Job Type: Full-time Regular
Job Number: FY25-00684
Department: Permits and Inspection
Opening Date: 03/19/2025
Closing Date: 3/25/2025 4:00 PM Eastern
JOB INFORMATION
THIS POSITION IS BEING RECRUITED AS A DIVISION WIDE OPPORTUNITY. ONLY CURRENT REGULAR AND PROBATIONARY EMPLOYEES OF THE DIVISION OF PLANNING & PERMITTING ARE ELIGIBLE FOR CONSIDERATION. QUESTIONS REGARDING YOUR ELIGIBILITY OR HOW THIS EMPLOYMENT CHANGE MAY AFFECT YOUR COMPENSATION, PLEASE CONTACT
Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 7:30 am to 4:30 pm; full benefits
This supervisory position provides comprehensive administrative support to the Director and Assistant Director of the Department of Permits and Inspections along with multiple functional areas and staff members of the Department of Permits and Inspections to ensure cohesion among the various functional areas. In addition, this position supervises and coordinates the schedules and workload of administrative staff. Responsibilities include office coordination, employee workflow, and fiscal-related duties. Supervision is given to administrative personnel. Supervision is received from the Director of the Department of Permits and Inspections.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.
For more information, visit our benefits page on the Frederick County Government job opportunities webpage
ESSENTIAL DUTIES AND JOB RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUALIFICATIONS AND REQUIREMENTS
The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
KNOWLEDGE / SKILLS / ABILITIES:
PREFERENCE MAY BE GIVEN FOR:
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
ADDITIONAL INFORMATION / EXAMINATION PROCESS
EXAMINATION PROCESS (may include):
1) An evaluation of training and experience
2) Job-related office skills testing
3) One or more interviews
Retirement Plan:
A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.
Health Insurance:
County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.
Dental Insurance:
Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment
NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.
Flexible Spending Accounts:
The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.
Life Insurance:
Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents.
Savings Plan - Deferred Compensation:
The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time.
Educational Reimbursement Program:
County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.
Employee Assistance Program:
This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem.
Leave
Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year
0 - 2 years 11 days
2 - 10 years 17 days
10 + years 24 days
Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.
Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.
NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.
Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military.
Holidays:
The County observes 10 holidays every year and 11 are observed on years of General Elections.
For additional information on Frederick County Governments benefit package, please visit the Division of Human Resources website at
All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.
01
Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further.
02
Are you a current regular or probationary employee of the Division of Planning and Permitting?
03
Which best describes your level of education?
04
Which describes your level of proficiency with Microsoft 365?
05
How many years of professional administrative support work experience do you have?
06
Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.
07
Do you have at least 1 year of work experience supervising or directing the work of others?
08
Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.
Required Question
Location : 30 North Market Street - Frederick, MD
Job Type: Full-time Regular
Job Number: FY25-00684
Department: Permits and Inspection
Opening Date: 03/19/2025
Closing Date: 3/25/2025 4:00 PM Eastern
JOB INFORMATION
THIS POSITION IS BEING RECRUITED AS A DIVISION WIDE OPPORTUNITY. ONLY CURRENT REGULAR AND PROBATIONARY EMPLOYEES OF THE DIVISION OF PLANNING & PERMITTING ARE ELIGIBLE FOR CONSIDERATION. QUESTIONS REGARDING YOUR ELIGIBILITY OR HOW THIS EMPLOYMENT CHANGE MAY AFFECT YOUR COMPENSATION, PLEASE CONTACT
Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 7:30 am to 4:30 pm; full benefits
This supervisory position provides comprehensive administrative support to the Director and Assistant Director of the Department of Permits and Inspections along with multiple functional areas and staff members of the Department of Permits and Inspections to ensure cohesion among the various functional areas. In addition, this position supervises and coordinates the schedules and workload of administrative staff. Responsibilities include office coordination, employee workflow, and fiscal-related duties. Supervision is given to administrative personnel. Supervision is received from the Director of the Department of Permits and Inspections.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.
- 11 days of Vacation leave with increase after 2 years of employment
- 15 days of Sick leave with unlimited annual carryover
- 11 paid holidays, plus 2 additional floating holidays
- Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
- 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
- County and Employee funded Defined Benefit Pension Plan
- Vesting after 5 years of service
- Additional service credit for eligible previous public service, military service, etc.
- Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
- Generous Tuition Reimbursement Program
- Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.
- Coming in 2025: Employee Health Center with no or low-cost primary and urgent care
For more information, visit our benefits page on the Frederick County Government job opportunities webpage
ESSENTIAL DUTIES AND JOB RESPONSIBILITIES
- Provide and coordinate all administrative support to the leadership teams and staff of Permits and Inspection. Supervise and evaluate administrative personnel to ensure proper accounting for financial transactions; develop employee goals, provide ongoing feedback, and conduct regular performance evaluations
- Coordinate and give direction to administrative staff regarding daily tasks and office procedures, workflow, and long-term projects/goals of administrative personnel
- Coordinate work schedules of administrative personnel to ensure daily coverage of all positions, including oversight of administrative leave and coverage calendars
- Train administrative personnel in different software applications, policies and procedures, and all other areas relevant to job performance
- Oversight for personnel-related issues including training, staff development, hiring/termination, change in status, etc. using NeoGov and INFOR; review personnel-related paperwork
- Support department with personnel-related issues including staff development, supply orders, inventory, office procedures, personnel files, and technical coordination for phones and hardware
- Serve as liaison with the County's divisions including payroll, procurement, and human resources, being the primary point of contact with HR-related issues such as all onboarding and offboarding, recruitment, and other HR actions including promotions, upgrades and performance review, etc.
- Manage and coordinate routing, recordation and approval of all legal packets related to development approvals including Stormwater Management (SWM), Forest Resource Ordinance (FRO) and Environmental Compliance Section (ECS) performance agreements and public improvements
- Review and prepare responses to all Impact Fee Exemption and Accessory Dwelling Unit verifications
- Oversight and assistance with long-term projects and coordination of same with the department and supervisors as assigned by the Director and Assistant Director.
- Prepare sensitive personnel, financial or policy documents, reports, and forms
- Transmit information and instruction to other staff members with the authority of the Director and the Assistant Director.
- Act as intermediary for department when contacting officials, employees, and the public
- Process purchase orders, requisitions, p-card purchases, vouchers, and other financial transactions in the automated procurement system
- Order Office Supplies and other items as needed
- Perform cash handling transactions; deliver to the Treasurer's Office for deposit
- Compose and prepare correspondence, memorandums, forms, and other written work; review and respond to incoming mail, e-communications, etc.
- Attend meetings on behalf of the department
- Assist with building management duties
- Perform other related duties as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUALIFICATIONS AND REQUIREMENTS
The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Associate's degree
- Minimum 5 years of professional administrative support work experience
- Minimum 1 year work experience supervising or directing the work of others
- Intermediate skills in the use of Microsoft 365
- NOTE: Additional years of professional administrative support work experience may reduce the education requirement
KNOWLEDGE / SKILLS / ABILITIES:
- Strong and effective computer skills, including proficiency in word processing and spreadsheet applications and intermediate familiarity with Microsoft 365 (MSWord, Excel, etc.)
- Ability to effectively organize and prioritize work, manage, and handle multiple priorities and complete assigned duties with minimum supervision in a fast-paced environment with many distractions
- Strong and accurate writing, record keeping, and clerical skills including the ability to compile and verify statistical information prepare related reports and documentation, and create and maintain computerized and manual files and filing systems
- Ability to work independently, and effectively coordinate programs and activities with other offices and agencies
- Effective spoken and written (English) communication skills, including the ability to accurately complete related paperwork
- Ability to maintain strict confidentiality in working with sensitive personnel issues and documents
- Ability to effectively relate to and communicate with co-workers, representatives of state and County agencies and various civic groups, and the general public whether in person, by telephone, or in writing
- Ability to effectively develop, motivate, direct, and supervise staff
- Ability to develop and maintain effective working relationships with co-workers, County and Public officials, contractors, vendors, Boards, and the general public whether in person, by telephone, or in writing
PREFERENCE MAY BE GIVEN FOR:
- Advanced skill in the use of Microsoft 365
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
- While working in this position, the employee is required to constantly sit; frequently walk; occasionally reach and perform repetitive motions; and rarely climb, stoop, lift up to 20 pounds, push up to 40 pounds and drive.
- While working in this position, the employee is required to constantly work indoors; and rarely work outdoors, walk on uneven ground, in hot and cold temperatures, and near machinery.
ADDITIONAL INFORMATION / EXAMINATION PROCESS
EXAMINATION PROCESS (may include):
1) An evaluation of training and experience
2) Job-related office skills testing
3) One or more interviews
Retirement Plan:
A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.
Health Insurance:
County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.
Dental Insurance:
Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment
NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.
Flexible Spending Accounts:
The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.
Life Insurance:
Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents.
Savings Plan - Deferred Compensation:
The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time.
Educational Reimbursement Program:
County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.
Employee Assistance Program:
This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem.
Leave
Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year
0 - 2 years 11 days
2 - 10 years 17 days
10 + years 24 days
Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.
Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.
NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.
Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military.
Holidays:
The County observes 10 holidays every year and 11 are observed on years of General Elections.
For additional information on Frederick County Governments benefit package, please visit the Division of Human Resources website at
All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.
01
Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further.
- I have read and acknowledge the above instructions.
02
Are you a current regular or probationary employee of the Division of Planning and Permitting?
- Yes
- No
03
Which best describes your level of education?
- Less than High School or the equivalent
- High School or the equivalency
- Associate's degree received
- Bachelor's degree received
- Advanced degree received
04
Which describes your level of proficiency with Microsoft 365?
- Beginner
- Intermediate
- Advanced
05
How many years of professional administrative support work experience do you have?
- Less than 5 years of work experience
- 5 years of work experience
- 6 years of work experience
- 7 or more years of work experience
06
Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.
07
Do you have at least 1 year of work experience supervising or directing the work of others?
- Yes
- No
08
Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.
Required Question