Administrator III (Training and Travel)

Salary: $106,106.21 - $134,495.71 Annually
Location : Seattle, WA
Job Type: Career Service, Full Time, 40 hrs/week
Job Number: 2025FF24330
Department: DPD - Dept of Public Defense
Division: Director's Office
Opening Date: 04/11/2025
Closing Date: 4/25/2025 11:59 PM Pacific
FLSA: Exempt
Bargaining Unit: AD1 : L117-DPD-Sups&Mgrs-Staff
Full- or Part-Time: Full Time

Summary

The department reserves the right to close this position and/or make updates to the position description below as deemed necessary.

King County Department to Public Defense (DPD) seeks to fill one Career Service vacancy as an Administrator III for Travel and Training support in the Director's Office.

The Administrator for Travel and Training plays an integral support role in the department and contributes to the service of our clients. It is critically important that our department meet the training needs of our staff, communicate training offerings, and track and provide continuing education credits for attorneys, mitigations specialists and other professional staff. Training also includes organizing staff together for a one-time per year gathering - a significant logistical and administrative task.

The person in this position must provide project management support by pro-actively monitoring tasks, timelines, and communications-related resources for department and divisions; attorneys, paralegals, legal assistants, mitigation specialists, investigators, and other administrative staff. It is critical that the person in this position engage as a collaborative team member on various projects providing valuable administrative support.

This position will report to the Department Deputy Director.

The successful candidate is dedicated to our collective mission to defend the most vulnerable and marginalized members of our community.

We value diversity and aim for our team to reflect the communities that our clients call home.
WHY JOIN DPD?

The King County Department of Public Defense (DPD) provides high quality legal representation to indigent clients in felonies, misdemeanors, juvenile defense, family defense (dependency cases), involuntary commitment (mental illness), and sex offender commitment proceedings.

As an organization we work with the community:

• To dismantle the systems that oppress our clients.
• To make the traditional systems that remain as restorative as possible.
• To advocate for pathways that will allow our clients to succeed.

We also advocate to reduce the harm and reach of the criminal legal system and civil legal systems that restrict our clients' liberties and to address systemic racism. We strive to create a flexible workplace culture that is inclusive, respectful, and supportive, premised on a shared anti-oppression framework. To learn more about DPD, visit our
Job Duties
ESSENTIAL JOB FUNCTIONS AND DUTIES include but are not limited to the following:
Training Administration

• Plan, schedule, and communicate training events to DPD and applicable participants.
• Assist with gathering, organizing, and prioritizing future training needs.
• Make and track recommendations for training, collaborate with other agencies (public and private) and community groups.
• Manage training space facilities, room tech, order food/ refreshments.
• Create and distribute weekly training newsletter and other announcements.
• Maintain travel budgets, track attendance, organize and maintain records, solicit feedback.
• Track, request, and submit CLE credits to appropriate outside agencies.
• Attend and oversee each training event.
• Assist with ensuring access to training materials including but not limited to, facilitating remote attendance at trainings, recording trainings when appropriate, and posting training materials to the collaborative SharePoint site.
• Take care of logistics of training including, but not limited to, registration, arranging transportation, setting up rooms, assuring rooms are left in the same condition after the training, ordering food and taking care of other needs of presenters.
• Track employee training records within PeopleSoft and the LEARN platform.
• Manage and maintain in-house training facilities and equipment. Lead meetings concerning logistics with division staff for large scale trainings.
• Stay up to date on changes in policies for WSBA and NASW continuing education credits, monitor and maintain reporting records for compliance in case of audits.
• Apply for continuing education credits for both attorneys and mitigation specialists and report attendance as needed to relevant agencies.
• Assist with the design of training evaluations to optimize use and increase participation. Create surveys, summarize data collected and report to Director's Office staff.
• Serve as the liaison with HR concerning on-boarding logistics including but not limited to, set-up and finalizing training agenda for the onboarding of cohorts.
• Coordinate communication via multiple methods concerning details, application process and availability of in-house trainings.

Travel Management

• Provides direct support to department and manages all aspects of travel; booking air and hotel, register for events, enter expenses and reimbursements.
• Provides guidance and advice for KC travel policy and procedure, compliance, technical expertise, Concur, Oracle. Screens requests, maintain records, prepare and distribute travel packets, communicate with vendors.
• Resolves discrepancies, reconciles charges, communicates with travel department, travel agency, and finance department.
• Provides training and instruction on Concur and best practices.
• Reviews Concur and travel-related operating procedures and policies for efficiency and effectiveness; recommends changes or improvements.

Annual Gathering

• Lead the coordination of departmentwide event, research facility, vendors, presenters; collaborate on agenda, coordinate supplies and technical requirements.
• Review contracts, negotiate pricing, budget, monitor expenditures; communicate and disseminate event information; attendee tracking, manage theme, design, dcor.
• Review and submit request for CLE credits for each event.
• Enter credits and distribute certificates after event.

Finance Responsibilities

• Plan and budget for trainings and events, review contracts and fees for vendors, presenters, facilities, supplies, food and promotion materials, process expense and reimbursements in Concur and Oracle in a timely and accurate manner assuring compliance with King County procurement policies
• Continuously aim for cost savings in travel management, event management, and training.
• Handle payment details, reimbursement, and track disbursements around trainings.
• Process reports in Oracle.

Other Functions:

• May supervise other staff.
• The Department reserves the right to assign additional duties in support of DPD's mission.

Experience, Qualifications, Knowledge, Skills
REQUIRED QUALIFICATIONS:

• Bachelor's degree and two or more years of experience providing project management and/or program coordination, OR an equivalent combination of education and experience that clearly demonstrates the ability to perform the essential functions of the job.
• Have a valid Washington State Driver's License or the ability to travel throughout the county in a timely manner.
• Demonstrated clear and professional-level writing ability and skill in communicating verbally including interviewing, customer service and interpersonal skills.

KNOWLEDGE OF:

• General office procedures, equipment and administration, bookkeeping principles and banking procedures.
• Office software programs including word processing, spreadsheet, database and email.

ABILITY TO:

• Use communications skills that foster positive rapport with individuals from diverse backgrounds and various organizational levels.
• Maintain appropriate level of confidentiality relative to the job.
• Lift and carry boxes, audio - visual equipment and other supplies is required. (Occasional lifting is required to load, transport and unload boxes of training materials and projection equipment for presentations at worksites throughout the county.)
• Use office productivity tools such as Microsoft Office 365 (Excel, Word, and Outlook) document management, and Internet search engines, cameras, video equipment, and other relevant technology.
• Collaborate and work effectively in a team-oriented environment.
• Demonstrate organizational and time-management skills to proficiently prioritize tasks and meet deadlines within a dynamic and highly fast-paced environment.
• Have regular, reliable and predictable attendance to support timeliness and follow-through on work items.
• Travel to assigned locations as needed.
• Demonstrate detail orientation.

The following qualifications are a plus:

• Experience with legal case management systems.
• Experience working in a law firm.

Supplemental Information

WHY KING COUNTY?

At King County, our work is guided by our True North and values. Our True North is what we aspire to: Making King County a welcoming community where every person can thrive.

King County offers great benefits, to include a pension plan, holidays, transit pass, plus training and education opportunities to promote growth and development. Our focus is to provide our employees with work life balance.

ARE YOU READY TO APPLY?This opportunity to join DPD is open to all applicants. Please apply at .

To be considered for this role submit the following items:

• Completed King County application.
• A current resume.
• Cover letter detailing your background and what you can bring to the Department of Public Defense.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact our Talent Advisors at .

This recruitment will be used to create an eligibility pool to fill future Career Service vacancies over the next six (6) months.

Work Schedule and Location
DPD employees enjoy a flexible, hybrid in-office/telecommute workplace structure, and this role should expect to work both in the office and remotely. Onsite reporting requirements are determined by the departments operational needs and may be adjusted accordingly.

DPD maintains physical offices in the following locations:

• Dexter Horton Building, 710 Second Avenue, Seattle
• Jefferson Street Building, 1401 East Jefferson, Seattle
• Meeker Street Building, 420 West Harrison Street, Kent

Rotations of work location and and/or workflow are an essential function and can occur based on business need. This position will be located in our Dexter Horton Building.

The typical workweek is 40 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m. This position is exempt from the provisions of the Fair Labor Standards Act and is not eligible for overtime.

DPD PoliciesDPD Ethical Walls Policies and Procedures will apply to employees, such that if you work or have worked for one of DPD's divisions, you may be ineligible to work in another division.

Outside Work Policy for Administrative Staff will apply to employees, such that you must receive approval from your supervisor and/or Managing Attorney before being permitted to engage in outside employment for compensation or volunteer.

Union Membership
This position is represented by Teamsters, Local 117.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our"True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

SALARY AND BENEFITS:
In accordance with RCW 49.58.110, this salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. King County offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, vision, flexible spending accounts, life and disability insurance for employees and dependents; retirement and deferred compensation. For additional information, please review the detailed offered by King County.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01

What level of education do you currently possess?

• High school degree
• Some college
• Bachelor's degree
• Master's degree
• Other

02

For the above question, if you selected Other, please describe.
03

How many years of experience do you have providing support in project and/or program management?

• No experience
• Less than one year
• One to two years
• Two to three years
• Three to four years
• Four or more years

04

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?

• Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
• No.

05

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
Required Question