Airport Business Manager

Salary : $96,342.47 - $144,514.23 Annually

Location : Lakeland, FL

Job Type: Full Time Regular

Job Number: 228706-01

Department: Lakeland Linder International Airport

Division:

Opening Date: 10/03/2024

Closing Date: Continuous

FLSA: Exempt

Bargaining Unit: NA

GENERAL DESCRIPTION OF CLASS

The Airport Business Manager plays a vital role in supporting the Airport Director with the financial management of the airport. This position involves overseeing financial activities, including budgeting, accounting, payroll, procurement, financial reporting, grant management, risk management (insurance), and maintaining the airport's capital improvement plan. The Airport Business Manager collaborates closely with accounting clerks and other staff members to maintain accurate financial records, provide timely financial information, and manage grants from the Federal Aviation Administration (FAA), Florida Department of Transportation (FDOT), and other government agencies.

ESSENTIAL FUNCTIONS

• Prepares and administers departmental budget(s) while assisting the Airport Director in planning, organizing, and directing financial activities supporting the airport's business operations.
• Manages accounting clerks and other staff members, providing guidance, training, and performance feedback to ensure efficient and effective business operations.
• Serves as a liaison with Finance, Payroll, Risk Management, Contractors, and other business unit personnel within and across the City.
• Conducts research preparing financial reports, budgets, forecasts, and other documents providing recommendations to support decision-making and strategic planning.
• Coordinates with department managers and supervisors to develop and monitor departmental budgets, ensuring compliance with budgetary guidelines and allocation of resources to support operational needs.
• Monitors compliance with financial policies, procedures, and regulations, identifying and addressing discrepancies or issues as needed to ensure accurate financial reporting and accountability.
• Facilitates the procurement process, including vendor selection, contract negotiation, and purchase order processing, to support operational needs while maximizing cost-effectiveness and efficiency.
• Oversees grants management from the FAA, FDOT, and other government agencies, including pre-application, grant application, compliance, reporting, and reimbursement processes.
• Maintains the airport's Joint Airport Capital Improvement Planning (JACIP) portal, which is administered by the FAA and FDOT and includes grant management and project profiles.
• Collaborates with external auditors, regulatory agencies, and other stakeholders to facilitate financial audits, reviews, and assessments, providing necessary documentation and support to ensure compliance and transparency.
• Implements and maintains financial systems, software, and controls to enhance financial operations' efficiency, accuracy, and security.
• Availability to work evenings, weekends, and holidays as needed, and to respond to financial emergencies outside of regular business hours.
• Position is designated Emergency and Essential.

ADDITIONAL FUNCTIONS:

• Performs related work as required.

QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE)

• Bachelor's degree from an accredited four (4) year college or university in Accounting, Finance, Business Administration, or a related field.
• Five (5) or more years of experience in financial management, accounting, or business/public administration.
• Three (3) years in a supervisory position.

SPECIAL REQUIREMENTS:

• Must possess a valid driver's license.
• Must maintain a valid telephone number.
• Master of Business Administration (MBA) / Master of Public Administration (MPA) is preferred.
• Certified Public Accountant (CPA) is preferred.
• Airport Certified Employee - Finance (ACE - Finance) is preferred.
• Airport Certified Employee - Operations (ACE - Operations) is preferred.
• Must pass a ten-year fingerprint-based criminal history records check (CHRC) and security threat assessment (STA) ongoing.
• May be required to pass an elevated background check provided by the City of Lakeland Police Department upon hire.

KNOWLEDGE, SKILLS, ABILITIES

• Demonstrated knowledge of accounting principles, financial analysis, budgeting, financial reporting, grant management, and project management.
• Demonstrated ability to learn new knowledge and skills as needed quickly.
• Strong analytical, communication, and interpersonal skills, with the ability to effectively collaborate with diverse stakeholders.
• Excellent leadership abilities, with a track record of motivating teams, driving results, and fostering innovation.
• Ability to read and accurately interpret complex financial and accounting documents and legal contracts.
• Ability to communicate clearly and effectively both orally and written.
• Ability to write reports and provide documented recommendations.
• Ability to establish and maintain effective working relationships with airport users, tenants, contractors, government agencies, City employees, and the public.
• Skilled in using computer-based applications including but not limited to operating Microsoft Office (Word, Excel, PowerPoint) and other typical software applications used in an office environment.

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:

• Requires sedentary work that involves walking or standing some of the time, exerting up to ten (10) pounds of force regularly, and routine keyboard operations.
• The job risks exposure to no significant environmental hazards.
• The job requires normal visual acuity, field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.

All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your email and telephone messages regularly, including "junk" folders. Test times and locations to be announced.

The City of Lakeland is a drug free workplace. This position is considered a mandatory testing position, which is subject to pre-employment and random drug testing. All City of Lakeland positions are subject to reasonable suspicion drug testing. As a condition of employment you will be required to pass the pre-employment drug test in accordance with Florida Statute 440.102.

THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE

City of Lakeland
2024 Summary Sheet

Annual Leave
Annual leave is accumulated bi-weekly and based upon years of service as follows:

Annual leave may be taken as earned by employees hired after January 1, 1989. Employees hired prior to that date use annual leave within the calendar year following the year the leave is earned. All employees may carry over up to a maximum of twenty (20) days at the end of the calendar year. Regular part-time employees who work at least twenty (20) hours per week accrue annual leave at the rate of four (4) hours per month.*

Sick Leave
Sick rate is accrued biweekly based upon years of service and standard hour classification. Eligible for use as soon as earned. Regular part-time employees who work at least twenty (20) hours per week accrue sick leave at the rate of four (4) hours per month.

*NOTE: REGULAR employees with a working day other than eight (8) hours, please contact your supervisor regarding these policies.

Sick Leave Pool
Allows employees to receive sick leave benefits in cases involving catastrophic or long-term illnesses or injuries after all personal leave time has been depleted. Regular full-time employees contribute eight (8) hours and Regular part-time employees contribute four (4) hours on an annual basis. Employees must have completed one full year of service on or before December 31st of the calendar year enrollment; and have accumulated at least forty (40) hours of sick time (twenty (20) hours for Regular part-time employees). Participation in this program is voluntary.

Family & Medical Leave
Federal legislation guarantees up to twelve (12) weeks per year off work under certain circumstances outlined in the policy manual. The employees must have been employed by the City for at least twelve (12) months and have at least 1,250 hours of service during the 12-month period before the requested leave. The City will continue its group life and health insurance for an employee on leave at the same level and under the same conditions that existed while the employee was working.

Pension Plan
Provision for retirement income requiring mandatory participation for full-time regular employees.

Defined Benefit Plan:
Plan C Employee 4.16%
Employer 15.66%

OR

Defined Contribution Plan:
Executives, New Hires aged 52 and older, and Fire/Police Recruits
Employee 8.5% or 11% per election upon hire
Employer 15.39%

Deferred Compensation 457 Plan:
A voluntary plan that is invested in mutual funds. The Employees' Pension Board performs the due diligence on the mutual funds. Employees may reallocate their account at any time.

Maximum contribution for 2024 is $23,000; employees aged 50 or older can also add a "catch-up" amount of $7,500. Additionally, a match of up to 5% of salary is offered by the City in Plan C.

Holidays
Twelve (12) holidays, includes one (1) personal floating holiday to be used at any time after three (3) months of employment and prior to the end of the calendar year.

Funeral Leave
Up to three (3) days off with pay due to death of an immediate family member (as defined in the policy manual). Up to four (4) hours off with pay may be obtained through supervisor approval to attend local funeral services of persons other than immediate family.

Jury/Witness Duty
Employees required to serve on jury duty will be relieved of responsibility for their regular work shift or portion thereof and receive full pay while serving. All fees received for such service may be retained by the employee. Employees subpoenaed to any civil or criminal court proceeding, which employee is not personally or monetarily interested, shall be paid as if engaged in regular work activities.

Military Leave
Allows for up to 240 hours in any one calendar year for annual military training without loss of pay or benefits for any employee in some type of reserve status for the United States Armed Forces. (see policy manual for additional information).

Maternity Leave
Refer to Family & Medical Leave for those employees who qualify. Others may take up to three (3) months leave of absence available upon approval of the Department Head. Employees may opt to utilize any combination of paid (sick or annual leave) or unpaid leave.

Leave of Absence Without Pay
Written requests are subject to approval by Department Head and City Manager or designee for less than ninety (90) days. Requests for more than ninety (90) days also require Civil Service Board approval for employees in a Civil Service classification.

Longevity Pay

Tuition Reimbursement
Program provides employees up to $2,500 per fiscal year (October 1 through September 30) for reimbursement of tuition of approved college, university, vocational, or correspondence classes upon completion with a grade of "C" or better in credit courses only. Full reimbursement is given for courses and fees, upon approval. The program does not include reimbursement for cost of books, supplies or other related expenses.

Suggestion Awards
A program designed to provide a consistent and organized method for employees to submit and be rewarded for constructive ideas for improvement. Maximum award is $1000.

Direct Deposit of Paycheck (refer to handout in new employee folder)
An account must be established with the institution of your choice prior to signing up for direct deposit.

Uniforms/Equipment
Uniforms issued at no cost to employees for those job classifications which require them. Equipment is issued to employees at either no cost or discounted cost depending upon job classification.

Parking
Free while at work.

Break Periods
Employees may be permitted two (2), fifteen (15) minute breaks during the workday. The time shall be at the discretion of the supervisor.

For Information on Health Insurance, Dental, Vision, and Life Insurance please contact Benefits at [redacted].

For Information on Retirement Benefits, contact the Retirement Services Department at [redacted] or [redacted].

For Information on Firefighter and Police Officer Retirement Benefits, contact Foster & Foster at [redacted].

01

Please indicate your highest level of education.

• Less than a High School Diploma or GED
• High School Diploma or GED
• Some College - less than 30 credit hours
• Some College - 30 credit hours, but less than 60 credit hours
• Associate's Degree or 60 credit hours
• 90 Credit Hours
• Bachelor's Degree or 120 credit hours
• Master's Degree
• Doctorate Degree

02

Please specify the area of study for your degree. If no degree, type N/A.

03

Do you have five (5) years of experience in financial management, accounting, or business/publ