APFC Procurement Officer

Salary: $80,000.00 - $90,000.00 Annually
Location : Juneau, AK
Job Type: Full Time
Job Number: APFC282025
Department: Alaska Permanent Fund Corporation
Opening Date: 02/12/2025
Position Open To: Alaska Residents Only
Bargaining Unit: Exempt
Range: XE

Job Description
PROCUREMENT OFFICER

The Alaska Permanent Fund Corporation (APFC) is recruiting for a Procurement Officer to perform and manage procurements. The position reports to the Director of Administrative Operations and is the sole procurement position for the Corporation. ??

We are looking for candidates who thrive working in a fast-paced environment, are confident in their knowledge of understanding State Procurement Code and can quickly learn APFC procurement exemptions, regulations, policies and procedures to head this critical function.

Successful candidates must be confident and credible guiding the Executive Team, Investment Directors, and other professional level staff as they rely on this position to manage and execute the procurements necessary to conduct business.?

APFC is committed to its core values: integrity, stewardship, and passion. As a member of the administrative team, this position will not only represent their team but frequently serve as a representative of the entire corporation. To succeed, the incumbent must embody APFC's values while demonstrating leadership, collaboration, and teamwork.

PRINCIPAL RESPONSIBILITIES

This position requires an aptitude to provide strategic consultations to program managers and administrators and ensure comprehensive support throughout all stages of the procurement process.

• Proactive engagement and collaboration with APFC staff and continual procurement education to ensure proper identification and implementation of best procurement methods.
• Conduct formal and informal procurement for services, commodities, supplies, and equipment as well as contract amendments.
• Prepare written determinations and requests for alternate procurements for significant purchases such as investment-related virtual data and analytic tools.
• Utilize State of Alaska Statewide Contracts and National Contracts to procure needed products/services.
• Process purchase requests and purchase orders. Review, process, and monitor the receipt of ordered goods and services.
• Independently develop or facilitate the development of procurement specifications, contract terms and conditions, pricing and invitations for bid solicitation documents, requests for proposals, leases, and contracts.
• Issue routine, medium complexity bids and proposals, including evaluating responses, tabulating results, preparing abstracts - noting discrepancies, and sending information to bidders.
• Conduct complex solicitations with the assistance of APFC subject matter experts.
• Coordinate the annual physical inventory and audits reports and manages the process for incoming and outgoing property, following the State of Alaska Property regulatory requirements for property management.
• Lead internal procurement meetings as a team member to provide direction and guidance regarding purchasing strategies. Provide direction on recommended strategy.
• Maintain required procurement documentation and filing system.
• Maintain the required procurement certifications and continuing education.
• Maintain a contract and purchasing log of all active procurements.
• Prepare annual reporting requirements for OPPM and agency leadership.
• Establish annual contract payment budgets in the accounting system, track contract payment histories, and track and modify services as needed.
• Procure, support, and secure all corporate technology and physical properties.

Admin Team Backup Functions

• Provide backup to administrative functions (travel booking, onboarding, credit card reconciliation, assisting with records retention, ordering office supplies, etc.)
• Assist support staff in processing records according to the records retention schedule

KEY ATTRIBUTES

• Critical Thinking/Analytical skills: Use logic and reasoning to evaluate facts and documents accurately, determine which of the requirements and procedures apply, then apply them to the facts and circumstances.
• Decision Making/Judgement: Ability to analyze bids, proposals, and provide relevant recommendations.
• Influence: Asserts own ideas and persuades others to gain support and commitment.
• Prioritization: Self directs one's own activities and work to effectively prioritize and execute both daily tasks and deadline-based projects.
• Proactivity: Has intellectual curiosity to participate and prevent future problems; takes charge to bring about change and takes initiative within role.
• Relationship Management: Maintains positive and productive working relationships with external and internal customers, and demonstrates the ability to collaborate well in small, informal, and formal team environments.

REQUIRED QUALIFICATIONS

• Three years of professional procurement experience in government or in a large corporate organization.
• Ability to obtain State of Alaska Procurement Officer Certificate Levels I, II & III within 90 days of hire.
• Combination of education and work experience may meet the minimum qualification.
• Technical proficiency using entire MS Office Suite

DESIRED QUALIFICATIONS

• State of Alaska Procurement Officer Certificate I, II & III
• Experience working with program experts to develop solicitations, product specifications, or scope of work for professional services. (This experience is equivalent to the State of Alaska Procurement Specialist III/IV or Contracting Officer III)
• Bachelor's Degree from an accredited college in Business Administration, Public Administration or related field

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may be added, removed, or changed at any time with or without notice.
AAP/EEO STATEMENT

APFC provides equal employment and advancement opportunities to all. APFC follows all applicable Federal and State laws and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other class protected by law.
APPLICATION REQUIREMENTS:

Applicants must submit a complete application, including a cover letter and a resume, to be considered for this position.?The cover letter should describe their interest in working at APFC and how the applicants experience aligns with the key attributes necessary for success in this position. Please apply through the APFC website at
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