Assistant | CPS GWMS NY
Apply NowCompany: Apollo Global Management, Inc.
Location: New York, NY 10025
Description:
Position Overview
Position Overview:
The Assistant provides administrative support to a team of Executives in the Global Wealth Management Solutions group. Responsibilities include, but are not limited to, general administrative and project-based work. The position may also require providing additional support to other members of the group.
Primary Responsibilities:
Extensive calendar management - daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are met
Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
Arrange complex travel plans (commercial/private) and compose detailed itineraries
Schedule and organize meetings, conferences, and off-site events including all related logistics
Maintain information in Salesforce and run reports as needed
Prepare agendas, board materials, memos, and routine correspondence
Allocate business invoices in PeopleSoft system as needed, reconcile and complete expense reports in a timely manner, including American Express and out of pocket expenses using Concur expense system
Coordinate and/or lead ad hoc projects, as requested
Handle recruitment coordination and logistics for new employees on the team
Coordinate closely with other assistants to provide phone coverage and back-up assistance
Manage work priorities independently and respond to business outside of normal business hours as needed
Work closely and effectively with Executives to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, drafting personal correspondence, and other tasks that facilitate the Executives' ability to effectively lead the group
Qualifications & Experience
Qualifications & Experience:
Bachelor's Degree and 10+ years of experience as an assistant
Strong initiative and ownership of responsibilities - must demonstrate a proactive, positive approach towards given tasks
Superior level of client-service orientation
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Demonstrating poise, tact and diplomacy
Exercise the highest-level of confidentiality, discretion, integrity, and trustworthiness at all times
Superb written and verbal communication skills
Extremely organized and detail-oriented with strong commitment to accuracy
Team-oriented and collaborative attitude is a must
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint
CRM experience a plus
Experience in the finance industry highly preferred
Pay Range
95,000-105,000
Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.
The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.
The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.
The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.
Position Overview:
The Assistant provides administrative support to a team of Executives in the Global Wealth Management Solutions group. Responsibilities include, but are not limited to, general administrative and project-based work. The position may also require providing additional support to other members of the group.
Primary Responsibilities:
Extensive calendar management - daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are met
Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
Arrange complex travel plans (commercial/private) and compose detailed itineraries
Schedule and organize meetings, conferences, and off-site events including all related logistics
Maintain information in Salesforce and run reports as needed
Prepare agendas, board materials, memos, and routine correspondence
Allocate business invoices in PeopleSoft system as needed, reconcile and complete expense reports in a timely manner, including American Express and out of pocket expenses using Concur expense system
Coordinate and/or lead ad hoc projects, as requested
Handle recruitment coordination and logistics for new employees on the team
Coordinate closely with other assistants to provide phone coverage and back-up assistance
Manage work priorities independently and respond to business outside of normal business hours as needed
Work closely and effectively with Executives to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, drafting personal correspondence, and other tasks that facilitate the Executives' ability to effectively lead the group
Qualifications & Experience
Qualifications & Experience:
Bachelor's Degree and 10+ years of experience as an assistant
Strong initiative and ownership of responsibilities - must demonstrate a proactive, positive approach towards given tasks
Superior level of client-service orientation
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Demonstrating poise, tact and diplomacy
Exercise the highest-level of confidentiality, discretion, integrity, and trustworthiness at all times
Superb written and verbal communication skills
Extremely organized and detail-oriented with strong commitment to accuracy
Team-oriented and collaborative attitude is a must
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint
CRM experience a plus
Experience in the finance industry highly preferred
Pay Range
95,000-105,000
Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.
The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.
The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.
The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.