Assistant Director of Finance
Apply NowCompany: City of Encinitas, CA
Location: Encinitas, CA 92024
Description:
Salary : $129,036.00 - $210,180.00 Annually
Location : Encinitas, CA
Job Type: Full-Time Regular
Job Number: 25-32
Department: Finance
Opening Date: 04/08/2025
Closing Date: 5/8/2025 11:59 PM Pacific
The Position
The Assistant Director of Finance is responsible for planning, organizing, and directing the day-to-day services and activities of the Finance Department.
Examples of Important & Essential Duties (included but not limited to)
Minimum Qualifications
Bachelor's Degree in Accounting, Finance, Business Administration or a related field plus six recent years of progressively responsible experience related to area of assignment including two years of administrative management and supervisory experience (preferably local government), or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. A Master's degree, Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) are strongly desirable.
Application Process and Deadline
A completed on-line City application with both an attached resume and cover letter
are required and must be received by:
May 8, 2025
**Incomplete application packets are not accepted and will not be reviewed**
The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical and drug and alcohol screening. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
City of Encinitas & San Dieguito Water District
2024 Benefits Summary
Service Employees International Union, Local 221 (SEIU)
Cafeteria Health Plan
The City provides an amount equal to the high median of the medical monthly premiums of all CalPERS medical plans available in San Diego County to plan participants. The amount received is determined by the level of coverage selected. The 2024 annual maximum is $27,175.92($1,132.33 twice monthly), toward the purchase of qualified benefits on a pre-tax basis under the City's Section 125 Cafeteria Benefits Plan. The remaining balance is available as additional income, up to $7,900.08 per year ($329.17 twice monthly).
Retirement
The City contracts with the California Public Employees' Retirement System (CalPERS):
Retirement Tier - Local MiscellaneousRetirement Formula
Tier 2 - Classic2.0% @ 60
Tier 3 - New Member2.0% @ 62
Retirement Tier - Other Safety (Lifeguards)Retirement Formula
Tier 2 - Classic3.0% @ 55
Tier 3 - New Member2.7% @ 57
457 Deferred Compensation
The City offers a 457 and/or 401(a) deferred compensation. These accounts are voluntary and employee funded.
Life, Accidental Death and Dismemberment Insurance
The City provides Basic Group Term Life Insurance, Accidental Death and Dismemberment (AD&D). Group Term Life Insurance is equal to 1x your basic annual earnings up to a maximum of $150,000. AD&D is up to the amount of your Group Term Life Insurance.
Short-Term Disability Insurance (STD)
STD benefits are 70% of your weekly earnings up to a maximum of $3,500 per week.
Long-Term Disability Insurance (LTD)
LTD benefits are 66% of monthly earnings up to a maximum of $8,000 per month. San Dieguito Water District employees pay for their LTD premium.
Sick Leave
Employees accrue nine (9) hours of sick leave for each calendar month of paid status (4.153 hours per pay period). New employees are granted a beginning balance of (9) hours. Less than full time employees accrue sick leave in an amount prorated by FTE status. Accrued sick leave carries over from year to year.
Vacation Leave
Employees earn vacation hours based on the following years of service:
Vacation
Hire - 5 Years- 104 hours
6 - 10 Years- 128 hours
11 - 15 Years - 152 hours
16+ Years- 184 hours
Credit is given to new employees for related continuous prior public service employment at the rate of one year for every two years worked.
Paid Leave for Family Member Illness
Each new full-time employee is granted a beginning balance of fourteen (14) hours of paid time off to attend to family member(s) in need of the employee's assistance in times of illness or parental leave to bond with a new child; 1.3846 hours of additional paid leave is accrued each pay period. The maximum accrual is about eighty three (83) hours.
Parental Leave (Baby Bonding)
Employees who qualify for California Family Rights Act (CFRA) baby bonding will be eligible for twelve (12) weeks of employer paid leave. Available leave is prorated based on FTE status.
General Election Leave
Employees shall be provided a half day of paid leave to vote at the employee's polling location or a full day of paid leave to volunteer for the County Registrar of Voters for a General Election.
Holiday Closure
Each year, City Hall is closed from Christmas Eve through New Year's Day.
Holidays
Employees receive thirteen (13) fixed holidays and five (5) floating holidays (45 hours) per fiscal year.
Employee Assistance Program (EAP)
Confidential services are available to employees and household members to assist with personal and professional issues. Five sessions per issue are available each calendar year.
Computer Purchase Program
The City will loan employees who successfully complete the probationary period of employment an interest free loan of up to $3,000.
Tuition Assistance
Eligible employees may receive up to $1,200 in reimbursement per fiscal year for approved coursework tuition, required textbooks and registration.
Social Security and Medicare
The City does not participate in the Social Security program. The City and employees each pay 1.45% to Medicare Insurance.
This document is intended to provide a general summary of benefits available to employees of the City of Encinitas and San Dieguito Water District. Exact benefits an employee is entitled to receive are determined by the City Council through collective bargaining agreements between the City and the union representing the employee's classification, as well as through various Resolutions and Ordinances. If there is a conflict between the information in this summary and the official plans/contracts, the official documents will prevail.
01
The purpose of this questionnaire is to obtain additional information that will assist in the evaluation of training and experience. This supplemental application must be completed in order to be considered for the Assistant Director of Finance position. Please note, entering "See Resume/Application" does not qualify as an acceptable response. I understand and I certify that my answers to the below questions are complete, factual, and truthful to the best of my knowledge.
02
I have attached a resume and understand that if it is not attached to my application, my application packet will be incomplete and will not be reviewed.
03
I have attached a cover letter and understand that if it is not attached to my application, my application packet will incomplete and will not be reviewed.
04
Are you a Certified Public Accountant?
05
Do you have a Master's Degree in Accounting, Public Admininistration or Business Administration?
06
Do you have a Certified Public Finance Officer designation from the GFOA?
07
Please describe your municipal or governmental accounting experience.
08
How many years of experience do you have supervising and evaluating the work performance of others? Also include the level of employees you supervised.
09
Describe your experience in preparing an Annual Comprehensive Financial Report (ACFR
10
Describe your experience in the development of Operating and Capital Improvement Program (CIP) budgets, including the size of the CIP program.
11
Describe your experience with long range revenue forecasting and financial sustainability analysis.
12
How many years of experience do you have presenting to a City Council or Board of Directors?
13
Describe your experience managing financial/accounting software systems and list the financial software you have used, include the modules (i.e. Budget, GL, Payroll, Enterprise Resource Planning (ERP) systems. etc.) and the number of years used.
14
Describe your experience in working with external auditors.
15
Describe your experience in drafting processes and procedures including establishing internal control procedures.
Required Question
Location : Encinitas, CA
Job Type: Full-Time Regular
Job Number: 25-32
Department: Finance
Opening Date: 04/08/2025
Closing Date: 5/8/2025 11:59 PM Pacific
The Position
The Assistant Director of Finance is responsible for planning, organizing, and directing the day-to-day services and activities of the Finance Department.
Examples of Important & Essential Duties (included but not limited to)
- Presents to the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of finance and other services as they relate to the area of assignment.
- Provides highly responsible staff assistance to the Department Director and acts as the Department Director in their absence on an as-needed basis.
- Plans, directs, coordinates, and evaluates the work plan for assigned staff; prioritizes and assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
- Assists the Department Director in the administration and coordination of the preparation and execution of services or functions within Finance Department; oversees the day-to-day operations of the department.
- Responsible for supervising three Finance Managers who oversee the Budgeting/Purchasing, Accounting/Financial Reporting and Operations divisions of the Finance Department, responsible for budgeting, purchasing, accounting, payroll, billing, accounts payable and customer service functions, services, and activities for the City and subsidiary districts.
- Assists Department Director in planning and directing the development and administration of the City's annual operating and capital improvement budget. Prepares and analyzes revenue and expenditures for the preparation of long-term financial forecasts.
- Assists Department Director in the coordination of all audits, year-end activities, and monthly, quarterly, and annual financial reporting, including the preparation and review of the Annual Comprehensive Financial Report, the State Controller's and Street Reports, and all required government report filing.
- Assists Department Director in the administration of the City's Treasury, Management and Investment Program and in auditing the City's financial records and accounts.
- Assists the Department Director in Debt Issuance and Management pursuant to City Policy and Procedure.
- Provides general direction to Finance Department staff and coordinates all issues needing council approval or policy direction for the department.
- Prepares and directs the preparation of a variety of detailed reports related to departmental operations and activities; reviews and authorizes written reports for the City and subsidiary districts developed by subordinate staff; prepares reports for the City Council.
- Assists the Department Director in creating goals and strategies for Long Term Financial Planning.
- Negotiates, prepares and reviews complex agreements and contracts.
- Develops and implements departmental goals and objectives; evaluates effectiveness of divisions and recommends policy or program changes.
- Investigates and resolves the most complex inquiries, requests and customer complaints.
- Develops and administers the department budget, reviews and approves expenditures, identifies areas for improvement.
- Coordinates financial activities with other departments, outside agencies, and the general public.
- Supervises a variety of organizational studies, investigations, and operational studies; recommends modifications to department programs, policies, and procedures, as appropriate.
- Conducts special financial studies involving the analysis of complex finance data.
- Evaluates and implements recommended improvements to the City's administrative and financial internal control systems and procedures to safeguard City assets and ensure compliance.
- Oversees the monitoring and maintenance of the City's computerized accounting and financial reporting system.
- Performs other duties of a similar nature or level.
Minimum Qualifications
Bachelor's Degree in Accounting, Finance, Business Administration or a related field plus six recent years of progressively responsible experience related to area of assignment including two years of administrative management and supervisory experience (preferably local government), or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. A Master's degree, Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) are strongly desirable.
Application Process and Deadline
A completed on-line City application with both an attached resume and cover letter
are required and must be received by:
May 8, 2025
**Incomplete application packets are not accepted and will not be reviewed**
The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical and drug and alcohol screening. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
City of Encinitas & San Dieguito Water District
2024 Benefits Summary
Service Employees International Union, Local 221 (SEIU)
Cafeteria Health Plan
The City provides an amount equal to the high median of the medical monthly premiums of all CalPERS medical plans available in San Diego County to plan participants. The amount received is determined by the level of coverage selected. The 2024 annual maximum is $27,175.92($1,132.33 twice monthly), toward the purchase of qualified benefits on a pre-tax basis under the City's Section 125 Cafeteria Benefits Plan. The remaining balance is available as additional income, up to $7,900.08 per year ($329.17 twice monthly).
Retirement
The City contracts with the California Public Employees' Retirement System (CalPERS):
Retirement Tier - Local MiscellaneousRetirement Formula
Tier 2 - Classic2.0% @ 60
Tier 3 - New Member2.0% @ 62
Retirement Tier - Other Safety (Lifeguards)Retirement Formula
Tier 2 - Classic3.0% @ 55
Tier 3 - New Member2.7% @ 57
457 Deferred Compensation
The City offers a 457 and/or 401(a) deferred compensation. These accounts are voluntary and employee funded.
Life, Accidental Death and Dismemberment Insurance
The City provides Basic Group Term Life Insurance, Accidental Death and Dismemberment (AD&D). Group Term Life Insurance is equal to 1x your basic annual earnings up to a maximum of $150,000. AD&D is up to the amount of your Group Term Life Insurance.
Short-Term Disability Insurance (STD)
STD benefits are 70% of your weekly earnings up to a maximum of $3,500 per week.
Long-Term Disability Insurance (LTD)
LTD benefits are 66% of monthly earnings up to a maximum of $8,000 per month. San Dieguito Water District employees pay for their LTD premium.
Sick Leave
Employees accrue nine (9) hours of sick leave for each calendar month of paid status (4.153 hours per pay period). New employees are granted a beginning balance of (9) hours. Less than full time employees accrue sick leave in an amount prorated by FTE status. Accrued sick leave carries over from year to year.
Vacation Leave
Employees earn vacation hours based on the following years of service:
Vacation
Hire - 5 Years- 104 hours
6 - 10 Years- 128 hours
11 - 15 Years - 152 hours
16+ Years- 184 hours
Credit is given to new employees for related continuous prior public service employment at the rate of one year for every two years worked.
Paid Leave for Family Member Illness
Each new full-time employee is granted a beginning balance of fourteen (14) hours of paid time off to attend to family member(s) in need of the employee's assistance in times of illness or parental leave to bond with a new child; 1.3846 hours of additional paid leave is accrued each pay period. The maximum accrual is about eighty three (83) hours.
Parental Leave (Baby Bonding)
Employees who qualify for California Family Rights Act (CFRA) baby bonding will be eligible for twelve (12) weeks of employer paid leave. Available leave is prorated based on FTE status.
General Election Leave
Employees shall be provided a half day of paid leave to vote at the employee's polling location or a full day of paid leave to volunteer for the County Registrar of Voters for a General Election.
Holiday Closure
Each year, City Hall is closed from Christmas Eve through New Year's Day.
Holidays
Employees receive thirteen (13) fixed holidays and five (5) floating holidays (45 hours) per fiscal year.
Employee Assistance Program (EAP)
Confidential services are available to employees and household members to assist with personal and professional issues. Five sessions per issue are available each calendar year.
Computer Purchase Program
The City will loan employees who successfully complete the probationary period of employment an interest free loan of up to $3,000.
Tuition Assistance
Eligible employees may receive up to $1,200 in reimbursement per fiscal year for approved coursework tuition, required textbooks and registration.
Social Security and Medicare
The City does not participate in the Social Security program. The City and employees each pay 1.45% to Medicare Insurance.
This document is intended to provide a general summary of benefits available to employees of the City of Encinitas and San Dieguito Water District. Exact benefits an employee is entitled to receive are determined by the City Council through collective bargaining agreements between the City and the union representing the employee's classification, as well as through various Resolutions and Ordinances. If there is a conflict between the information in this summary and the official plans/contracts, the official documents will prevail.
01
The purpose of this questionnaire is to obtain additional information that will assist in the evaluation of training and experience. This supplemental application must be completed in order to be considered for the Assistant Director of Finance position. Please note, entering "See Resume/Application" does not qualify as an acceptable response. I understand and I certify that my answers to the below questions are complete, factual, and truthful to the best of my knowledge.
- Yes
- No
02
I have attached a resume and understand that if it is not attached to my application, my application packet will be incomplete and will not be reviewed.
- Yes
- No
03
I have attached a cover letter and understand that if it is not attached to my application, my application packet will incomplete and will not be reviewed.
- Yes
- No
04
Are you a Certified Public Accountant?
- Yes
- No
05
Do you have a Master's Degree in Accounting, Public Admininistration or Business Administration?
- Yes
- No
06
Do you have a Certified Public Finance Officer designation from the GFOA?
- Yes
- No
07
Please describe your municipal or governmental accounting experience.
08
How many years of experience do you have supervising and evaluating the work performance of others? Also include the level of employees you supervised.
09
Describe your experience in preparing an Annual Comprehensive Financial Report (ACFR
10
Describe your experience in the development of Operating and Capital Improvement Program (CIP) budgets, including the size of the CIP program.
11
Describe your experience with long range revenue forecasting and financial sustainability analysis.
12
How many years of experience do you have presenting to a City Council or Board of Directors?
13
Describe your experience managing financial/accounting software systems and list the financial software you have used, include the modules (i.e. Budget, GL, Payroll, Enterprise Resource Planning (ERP) systems. etc.) and the number of years used.
14
Describe your experience in working with external auditors.
15
Describe your experience in drafting processes and procedures including establishing internal control procedures.
Required Question