Assistant Property Administrator

ASSISTANT PROPERTY ADMINISTRATOR

SALARY: $3,508.11- $3,881.14 / BIWEEKLY

$91,210.86 - $100,909.64 / ANNUALLY

(Appointment is generally made at one of the first three steps, depending on qualifications)

CLOSING DATE / TIME: WEDNESDAY, APRIL 9TH, 2025 AT 8:59 PM PST

DEFINITION

Under the direction of the Property Administrator, the Assistant Property Administrator will support the overall operation of assigned Authority-owned rental housing, facilities, and other real properties, and perform the day-to-day tasks associated with all applicable federal, state, and local laws, HUD regulations and policies and procedures of the Oakland Housing Authority.

ESSENTIAL FUNCTIONS

Administration and Compliance

• Assists the Property Administrator in day-to-day administration of the properties; and
• Compiles information to complete required reports in an accurate and timely manner; and
• Processes, completes, and maintain accurate resident files; and
• Monitors custodial, maintenance and other related services; and
• Completes and serves legal notices; maintains legal logs for the properties; and
• Orders supplies, records costs, and submits reports as required.
• Performs core functions, including rent collections, filling vacancies, lease enforcements, wait list management and maintenance of properties.

Financial Accountability

• Assists the Property Administrator in achieving program objectives and goals in relation to budget, quality, and delivery of service.

Maintenance Monitoring

• Notifies residents of routine and preventative maintenance and janitorial work; and
• Coordinates the work of maintenance staff with residents; and
• Ensures charge backs to residents; and
• Regularly walks entire properties to ensure that common areas, such as landscaping, laundry, garbage, etc, are in good condition; and
• Prepares work orders, tracks completion of work orders and turnover of vacant units.; and
• On a daily, weekly and/or monthly basis performs annual or as-needed inspections in the absence of the Property Administrator in accordance with Uniform Physical Condition Standards (UPCS); and
• Enforces and adheres to safety standards.

MINIMUM QUALIFICATIONS

A bachelor's degree in social services, business administration, or a closely related field;

AND two years of full-time paid experience in public housing management, property management or a closely related field.

OR

Completion of 48 general education semester units of college training, with course work in the above fields;

AND three years of performing similar duties.

Must possess a valid California Class C driver's license and have and maintain an insurable driving record.

Strong computer literacy, exceptional organization & time management skills are required.

Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.

An equivalent combination of education, training and experience will be considered.

KNOWLEDGE & ABILITIES

KNOWLEDGE OF:

• Policies, procedures, laws, and regulations related to property management;
• Principles and practices of property management, leases, and other residential occupancy agreements.

ABILITY TO:

• Achieve a high level of work performance and productivity working in public housing;
• Maintain favorable tenant relations;
• Provide quality customer service;
• Gather data;
• Prepare clear and concise reports;
• Apply rules & regulations;
• Demonstrate competency in handling confidential, sensitive information;
• Work cooperatively and constructively with staff and clients, government officials, and the general public;
• Effectively utilize computer-based data processing systems;
• Ability to work effectively and collaborate with diverse groups of individuals at the site level;
• Communicate effectively both verbally and in writing.

TO APPLY: Please complete an employment application online at www.oakha.org. Closing date / time for applications will be Wednesday, April 9th, 2025 at 8:59pm pst.

Bargaining Unit Classification - Represented by - Local 1021, SEIU