Assistant to the City Manager

Salary : $97,704.00 - $125,268.00 Annually

Location : Palos Verdes Estates, CA

Job Type: Full-time

Job Number: 2024-ACM

Department: Finance Department

Opening Date: 07/31/2024

Closing Date: Continuous

Description

The Assistant to the City Manager, working under the direction of the City Manager, performs a wide variety of assignments involving planning, organizing, and reviewing programs, procedures, and operational issues of the City government.

Duties

The Assistant to the City Manager's responsibilities and duties may include, but are not limited to, the following:

• Performs complex administrative and analytical research for the City Manager
• Provides responsible staff assistance and support to the City Manager
• Monitors federal, state and regional legislation affecting the City
• Acts as liaison between City officials, community organizations and other outside agencies
• Responds to and resolves difficult and sensitive citizen inquiries and complaints; negotiates and resolves sensitive and controversial issues
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures
• Plans, develops, and supervises special projects and present reports to the City Council, City Manager, and various committees and community groups
• Attends public meetings and may act as technical advisor; provides staff support to community groups and committees
• Assists with the preparation, analysis and administration of budgets and special projects
• Prepares and presents staff reports and other correspondence and studies
• Responds to correspondence that may include media inquiries
• Serves as public information officer and manages City's website, social media and government channels; oversees the execution of strategic social media networking to promote City programs and events
• Serves as City Hall liaison to PVE Police Department and LA County Fire Department on emergency preparedness and response
• Assists with community events and public safety programs
• Assumes responsibility for assigned programs, services, and activities, which may include contract administration and negotiation, grant management, purchasing, information systems, department or City fixed assets; budget process; time accounting, and tracking deposits and expenditures
• In conjunction with the City Manager, manages the City's IT vendor on projects
• Recommends, within departmental and City policy, appropriate service and staffing levels
• May participate in selection, supervision, training, and evaluation of assigned staff

Qualifications

Knowledge and Abilities
Knowledge of:

• Public administration research and report preparation
• Typical municipal policies, procedures, and practices
• Grant management
• Information technology and its municipal uses and applications
• Community relations and customer service practices

Ability to:

• Work and function with little supervision
• Plan, direct and coordinate various City programs
• Analyze community needs and then prepare and present recommendations to address those needs
• Work effectively with residents and community organizations
• Provide staff assistance to City committees or boards
• Manage contracts for programs and services
• Prepare grant applications
• Prepare thorough and concise written reports
• Present effective oral and written reports before the City Council and other organizations
• Organize special events and activities
• Work effectively as a member of a team
• Learn, understand, and abide by City policies

Experience and Education
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Three or more years of progressively responsible experience in municipal government administration
• Bachelor's degree from an accredited university or college in business administration, public administration, recreation, or related field; master's degree in business administration or public administration is desirable
• Possession of a valid California driver license and a satisfactory driving record

Additional Information

The City of Palos Verdes Estates is an Equal Opportunity Employer. This job description includes a list of ADA essential job duties performed by the classification. Duties cannot include, and are not intended to include, every possible task performed by each individual employee assigned in this classification. Palos Verdes Estates will provide reasonable accommodations to qualified individuals with disabilities, in compliance with the Americans with Disabilities Act, and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

The listing below represents basic benefits offered to employees appointed to regular full time positions:

Health Insurance
The City offers a generous benefit package for full-time employees and contributes $1,673 per month toward a cafeteria health plan for employees and dependents. Health Plans include:

Medical: Blue Shield EPO, & PPO or Kaiser HMO plans.
Dental: Dental PPO or HMO through Metlife.
Vision: Plan through VSP (City pays 100% of the employee; employee covers dependents)
Mental Health (EAP): An employee Assistance (EAP) plan available including a phone line, counseling, financial and legal consultations
Life and AD&D and Disability Insurance
Flexible Spending Account (FSA): Employees have the option to contribute to the Citys IRS 125 Tax-Saver Plan which allows employees to save tax dollars on medical expenses and childcare expenses.

Retirement
CalPERS: Full-time employees will be enrolled in the California Public Employees Retirement System (CalPERS). Employees shall pay their entire statutory share of required retirement contributions. There shall be no employer paid member contribution on behalf of any employee

2% @ 62 - "New members", as defined by the Public Employees' Pension Reform Act of 2013 (PEPRA), which include employees hired on or after January 1, 2013. Employee contribution of 50% of the normal cost (currently set at 6.25%). Three year average final compensation.

2% [redacted] - "Classic Members," as defined by PEPRA, which include new employees either subject to reciprocity or not considered "new members"

Deferred Compensation:
Employees may participate in the voluntary pre-tax savings programs (457 and/or 401a) offered through ICMA (employee contribution only).

Leave Accruals
Holidays: The City observes 9 holidays, with 3 floating holidays offered.
Vacation & Sick: Vacation and Sick Leave are provided at an accrual rate of 1 day per month (12 days per year).

Other
4/10 Work Schedule, Tuition Reimbursement, Supplemental Insurance Plans, Credit Union Membership, and Employee Discount Program.