Assistant to the Director

Salary: $98,019.10 Annually
Location : Nashville, TN
Job Type: Full Time Health Civil Service
Job Number: HEA07737
Department: Health
Division: Administration and Finance
Opening Date: 04/18/2025
Closing Date: 5/5/2025 11:59 PM Central

Position Description
The Metro Nashville Public Health Department (MPHD) is seeking a dynamic and dedicated professional to join our team as the Assistant to the Director of Public Health. This pivotal role serves under the direction of the Director of Public Health, performing a range of technical, administrative, and managerial duties. As a senior advisor and liaison, the Assistant to the Director will play a crucial role in supporting the Director of Health and ensuring the effective operation of the department.

Key Responsibilities:

• Serve as a senior advisor and liaison for the Director of Health.
• Perform technical, administrative, and managerial public health duties.
• Act as an administrator and liaison for the Director of Health.
• Participate as a member of the Executive Leadership Team.

This position offers a unique opportunity to contribute to the health and well-being of the Nashville community by supporting the strategic initiatives and daily operations of the MPHD. If you are a motivated and experienced public health and administrative professional with a passion for community service, we encourage you to apply.

Join us in our mission to protect, improve, and promote the health and well-being of all people in Metro Nashville.

Typical Duties
Assist the Director:

• Coordinate initiatives led by the Director's Office, including the annual report.
• Prepare planning materials, reports, and other necessary documents.
• Plan and implement staff development programs, such as supervisor training.
• Recommend improvements to administrative policies and procedures.
• Conduct public health training sessions as needed.
• Handle requests made to the Director and ensure timely responses.
• Assist staff in decision-making during the Director's absence by explaining the Director's perspective and ensuring departmental policies are applied.
• Ensure fair implementation of policies across all bureaus.
• Research topics and draft presentations or speeches as requested by the Director.
• Return calls and draft correspondence for the Director.
• Assist in operations control, budget analysis, and program effectiveness evaluation.
• Maintain effective relationships with civic groups and interdepartmental teams.

Serve as a Liaison:

• Maintain communication with the Board of Health, Bureau Directors, stakeholders.
• Represent the Director at meetings, take notes, and follow up on items.
• Prepare the Executive Leadership Team meeting agenda with input from the Director.
• Coordinate departmental activities and follow up on issues as requested by the Director.
• Meet regularly with the Director to plan and align work.

Executive Leadership Team Member:

• Model cooperative and responsive leadership.
• Respond to public inquiries.
• Support staff in exemplary public health practice.
• Advocate for public health.
• Uphold the organization's values.
• Help establish departmental directions.
• Attend appointed meetings.

Minimum Qualifications
Master's degree in Public Health, Public Administration, or related field from an accredited college or university and 5 years of experience in an administrative capacity.

Preferred Experience, Knowledge, Skills, and Abilities

• Proficient in managerial and administrative principles.
• Skilled in business and financial management.
• Knowledgeable about public health issues and practices.
• Familiar with the goals and objectives of the Metro Public Health Department.
• Understanding of Civil Service rules and departmental policies.
• Effective communicator, both orally and in writing.
• Capable of writing letters and statistical/analytical reports.
• Detail-oriented in record-keeping and report writing.
• Collaborative with groups and individuals within and outside the department.
• Analytical in evaluating program effectiveness.
• Efficient in implementing program changes.
• Resourceful in allocation and monitoring.
• Competent in supervising and coordinating support staff.
• Adept at establishing and maintaining effective working relationships.

Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year

Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.
01

What is your highest level of education?

• Less than High School or GED
• High School or GED
• Nursing Diploma
• Associates Degree
• Bachelors Degree
• Advanced Degree

02

I understand that all related work history/experience, education, certifications and/or licenses must be reflected on my application for this position. I further understand that an incomplete or misleading application may result in disqualification.

• Yes

03

Do you have five (5) or more years of experience serving in an administrative capacity?

• Yes
• No

04

Are you a current Metro Public Health Employee ?

• Yes
• No

05

Do you have a Master's degree in Public Health, Public Administration, or a closely related field from an accredited college or university?

• Yes
• No

Required Question