Associate Analyst JO#6392
Apply NowCompany: State of California
Location: Sacramento, CA 95823
Description:
RESPONSIBILITIES
Under the direction of the Supervising Analyst, perform preliminary analysis to support the Title IV-E Match program budgeting and procurement process; grant expenditure and monitoring; and financial reporting.
Provide technical assistance to courts and legal services organizations related to eligibility, funding, and reporting questions and issues.
Perform preliminary analysis of FFDRP streamlined and standard invoices to ensure that expenditures are eligible for and in compliance with the Policy Manual and all other federal guidelines for Title IV-E match reimbursement. This includes compiling and reviewing data to compare expenditures claimed by participating providers against their individual budgets, conducting research to verify that expenditures comply with programmatic guidelines for specific expenses, including personnel, operating, travel, and training.
Maintain and apply knowledge of the federal Child Welfare Policy Manual and other federal communications which provide eligibility parameters for the program. Analyze vendor activity through FFDRP invoices to ensure compliance with Title IV-E and FFDRP eligibility guidelines.
Assist senior program staff in the development and implementation of electronic data reporting systems for grant monitoring, financial and statistical reporting, and internal workflow.
Provide technical assistance to legal services organizations, and court staff on grant requirements and program compliance.
Working Conditions
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.
The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding these locations.
Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.
Position Details Job Code #:
JC-474340
Position #(s):
156-100-3027-XXX
Working Title:
Associate Analyst JO#6392
Classification:
ASSOCIATE ANALYST $6,708.00 - $9,391.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
12 Month Limited Term - Full Time
Department Information
OVERVIEW
The Judicial Council of California is accepting applications for an Associate Analyst to join the Center for Families, Children & the Courts (CFCC). The Associate Analyst position is a temporary, full-time, limited term assignment for a duration of no more than two years, and no later than June 30, 2027, contingent on the availability of funds.
CFCC serves the Judicial Council and eight of its advisory bodies to improve the administration of justice for children, youth, parents, families, victims of domestic violence, self-represented litigants, and court users with limited English proficiency. CFCC also supports Tribal-State programs and Collaborative Justice Courts.
Under the direction of the Supervising Analyst, the Associate Analyst position will provide paraprofessional analytical support activities involving basic research, analysis preparation, data collection, and assist with policy/procedure development in support of the Court-Appointed-Counsel Match project. The Associate Analyst is a part of the Court-Appointed Dependency Counsel team implementing the Federally Funded Dependency Representation Program (FFDRP), the Federal Title IV-E Dependency Counsel match funding, approved by the Judicial Council for fiscal year 2019-20 and on-going.
Specific duties of the Associate Analyst position include: preliminary analysis of FFDRP program data; intake, evaluation, triage, and coordination of internal invoice processing workflow; preliminary analysis of streamlined and standard invoices to ensure compliance with Federal Title IV-E guidelines; updating and maintaining electronic data reporting systems for grant monitoring and financial and statistical reporting; providing technical assistance to legal services organizations and court staff on grant requirements and program compliance; assisting with the development, review, modification, and implementation of FFDRP forms, policies, and procedures; and assisting with developing and implementing project management tools to be employed by all unit projects in OneDrive and SharePoint and other Office 365 applications.
Department Website: http://www.courts.ca.gov/careers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/24/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Judicial Council of California
Primary Cert Contact
Attn: Please Apply ONLINE in the Benefits section below
455 Golden Gate Avenue
San Francisco , CA 94102-3688
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE:
Bachelor's degree, preferably in public administration, research methodology, business
administration, communication, or a directly related field that would provide the knowledge and
skills necessary for the assigned area. An additional four years of professional experience as noted
above may substitute for the bachelor's degree. Or, additional directly related experience and/or
education may be substituted on a year-for-year basis.
OTHER
Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
Benefits
HOW TO APPLY
This position requires the submission of our official application, a resume and a response to the supplemental questions. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on April 21,2025. However, this position will remain open until filled.
To complete an online application, go to job opening #6392 at https://www.courts.ca.gov/careers.htm
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.
PAYMENT & BENEFITS
$6,708 - $9,391 per month
Some highlights of our benefits package include:
Health/Dental/Vision benefits program
14 paid holidays per calendar year
Choice of Annual Leave or Sick/Vacation Leave
1 personal holiday per year
Up to $130 per month reimbursement for qualifying commuting costs
CalPERS Retirement Plan
401(k) and 457 deferred compensation plans
Employee Assistance Program
Basic Life and AD&D Insurance
FlexElect Program
Pretax Parking
Long Term Disability Program (employee paid/optional)
Group Legal Plan (employee paid/optional)
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Alexis Ortiz
(415) 865-4565
Alexis.Ortiz@jud.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Supplemental Questionnaire
The Judicial Council of California Is an Equal Opportunity Employer.
Supplemental Questions
To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.
1. Please explain why you are interested in this position. 1118
2. Provide an example where you have successfully managed a high-profile project. 2822
3. Please describe your experience in reviewing, validating, and processing vendor invoices and/or contracts and tracking expenses and/or program deliverables. Describe the steps that you went through to validate invoices prior to payment. 3529
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Under the direction of the Supervising Analyst, perform preliminary analysis to support the Title IV-E Match program budgeting and procurement process; grant expenditure and monitoring; and financial reporting.
Provide technical assistance to courts and legal services organizations related to eligibility, funding, and reporting questions and issues.
Perform preliminary analysis of FFDRP streamlined and standard invoices to ensure that expenditures are eligible for and in compliance with the Policy Manual and all other federal guidelines for Title IV-E match reimbursement. This includes compiling and reviewing data to compare expenditures claimed by participating providers against their individual budgets, conducting research to verify that expenditures comply with programmatic guidelines for specific expenses, including personnel, operating, travel, and training.
Maintain and apply knowledge of the federal Child Welfare Policy Manual and other federal communications which provide eligibility parameters for the program. Analyze vendor activity through FFDRP invoices to ensure compliance with Title IV-E and FFDRP eligibility guidelines.
Assist senior program staff in the development and implementation of electronic data reporting systems for grant monitoring, financial and statistical reporting, and internal workflow.
Provide technical assistance to legal services organizations, and court staff on grant requirements and program compliance.
Working Conditions
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.
The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding these locations.
Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.
- ASSOCIATE ANALYST
- Job Application Package Checklist
Position Details Job Code #:
JC-474340
Position #(s):
156-100-3027-XXX
Working Title:
Associate Analyst JO#6392
Classification:
ASSOCIATE ANALYST $6,708.00 - $9,391.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
12 Month Limited Term - Full Time
Department Information
OVERVIEW
The Judicial Council of California is accepting applications for an Associate Analyst to join the Center for Families, Children & the Courts (CFCC). The Associate Analyst position is a temporary, full-time, limited term assignment for a duration of no more than two years, and no later than June 30, 2027, contingent on the availability of funds.
CFCC serves the Judicial Council and eight of its advisory bodies to improve the administration of justice for children, youth, parents, families, victims of domestic violence, self-represented litigants, and court users with limited English proficiency. CFCC also supports Tribal-State programs and Collaborative Justice Courts.
Under the direction of the Supervising Analyst, the Associate Analyst position will provide paraprofessional analytical support activities involving basic research, analysis preparation, data collection, and assist with policy/procedure development in support of the Court-Appointed-Counsel Match project. The Associate Analyst is a part of the Court-Appointed Dependency Counsel team implementing the Federally Funded Dependency Representation Program (FFDRP), the Federal Title IV-E Dependency Counsel match funding, approved by the Judicial Council for fiscal year 2019-20 and on-going.
Specific duties of the Associate Analyst position include: preliminary analysis of FFDRP program data; intake, evaluation, triage, and coordination of internal invoice processing workflow; preliminary analysis of streamlined and standard invoices to ensure compliance with Federal Title IV-E guidelines; updating and maintaining electronic data reporting systems for grant monitoring and financial and statistical reporting; providing technical assistance to legal services organizations and court staff on grant requirements and program compliance; assisting with the development, review, modification, and implementation of FFDRP forms, policies, and procedures; and assisting with developing and implementing project management tools to be employed by all unit projects in OneDrive and SharePoint and other Office 365 applications.
Department Website: http://www.courts.ca.gov/careers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/24/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Judicial Council of California
Primary Cert Contact
Attn: Please Apply ONLINE in the Benefits section below
455 Golden Gate Avenue
San Francisco , CA 94102-3688
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE:
Bachelor's degree, preferably in public administration, research methodology, business
administration, communication, or a directly related field that would provide the knowledge and
skills necessary for the assigned area. An additional four years of professional experience as noted
above may substitute for the bachelor's degree. Or, additional directly related experience and/or
education may be substituted on a year-for-year basis.
OTHER
Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
Benefits
HOW TO APPLY
This position requires the submission of our official application, a resume and a response to the supplemental questions. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on April 21,2025. However, this position will remain open until filled.
To complete an online application, go to job opening #6392 at https://www.courts.ca.gov/careers.htm
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.
PAYMENT & BENEFITS
$6,708 - $9,391 per month
Some highlights of our benefits package include:
Health/Dental/Vision benefits program
14 paid holidays per calendar year
Choice of Annual Leave or Sick/Vacation Leave
1 personal holiday per year
Up to $130 per month reimbursement for qualifying commuting costs
CalPERS Retirement Plan
401(k) and 457 deferred compensation plans
Employee Assistance Program
Basic Life and AD&D Insurance
FlexElect Program
Pretax Parking
Long Term Disability Program (employee paid/optional)
Group Legal Plan (employee paid/optional)
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Alexis Ortiz
(415) 865-4565
Alexis.Ortiz@jud.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Supplemental Questionnaire
The Judicial Council of California Is an Equal Opportunity Employer.
Supplemental Questions
To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.
1. Please explain why you are interested in this position. 1118
2. Provide an example where you have successfully managed a high-profile project. 2822
3. Please describe your experience in reviewing, validating, and processing vendor invoices and/or contracts and tracking expenses and/or program deliverables. Describe the steps that you went through to validate invoices prior to payment. 3529
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.