Associate Director, Accounting

Salary : $100,270.03 - $156,421.25 Annually
Location : CA 90017, CA
Job Type: Full-time
Remote Employment: Flexible/Hybrid
Job Number: FIN15002
Department: Finance
Opening Date: 03/04/2025
Closing Date: 3/25/2025 11:59 PM Pacific
FLSA: Exempt
Bargaining Unit: Non-Union

Job Summary
The seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people's lives. If you are mission-driven, dedicated to superior service and support, and can diligently work independently in a collaborative environment, we would love for you to join our team. LAHSA is leading the fight to end homelessness in LA City. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.

Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.

Under the direction of the Director of Finance and Controller, this position is primarily responsible for managing the daily transactional operations of the general ledger, treasury and cash management,and payroll sections of the Finance Department, overseeing the overall integrity of LAHSA's financial data. The Associate Director, Accounting directly supervises the Manager, Payroll and the Principal Accountant, Treasury.

The functions listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.
Essential Job Functions

• Serves as the accounting and finance expert to the Director of Finance and Controller on projects and initiatives with strategic importance to the organization.
• Provides leadership and direction to the Treasury and Payroll Unitsin accordance with the overall strategic direction of the Finance Department.
• Monitors cash receipts to ensure cash receipts policies are followed, deposits are appropriately endorsed and deposited on a timely basis.

• Monitors cash flow issues related to LAHSA operating costs and ensures adequate cash balances are on hand to meet current obligations.
• Oversees the submission of timesheets and the processing of payroll.
• Reviews payment requisitions for administrative expenditures.
• Distributes interest earnings on quarterly basis, if any, to the appropriate grants and ensures earnings are either reprogrammed or returned to grantor, based on grantor's requirements.
• Develops forecasts of cash use for LAHSA's operating costs and ensures that adequate cash balances are maintained in each managed grant or fund to meet operating requirements.
• Oversees the generation of monthly cash reportsto support management and LAHSA's board of commissioners.
• Prepares cash flow projections and notifies the Controller of any issues that may arise during the year.
• Oversees the cash disbursement process, ensuring compliance with LAHSA requirements regarding cash management by grant.
• Oversees the renewal and utilization of credit line and ensures uses are consistent with LAHSA policy and procedures.
• Oversees the maintenance and reconciliation of Due To/Due From accounting for use of credit line monthly.
• Supervises bank statement reconciliations and investigates discrepancies, advising Director of Finance and Controller of any unresolved discrepancies.
• Reviews General Ledger and Trial Balance reports monthly.
• Ensures the accuracy of MIP Abila Accounting software data, including the review of revenue and expenditure allocation to grants, and makes corrections as required.
• Assists with closeout procedures for all LAHSA grants to ensure all eligible expenditures have been reimbursed, all cash has been requested and received in a timely manner, and all savings have been identified and reported to the grantors.
• Assists in the preparation of the year-end financial statements and closing journal vouchers transactions.
• Assists auditors and grant monitors during annual financial audits.
• Serves as a liaison to independent accountants and grantors on cash and bank statement reconciliations, as needed.
• Assists with the definition and framing of complex multi-dimensional issues and helps to develop timelines, processes as well as procedures for decision making.
• Fosters strong customer service orientation within the department and across the organization, with a strong results-oriented focus on motivating staff and holding them accountable to meeting key performance indexes and deadlines.
• Enables a positive work environment, emphasizing respect for individuals, high standards of quality, innovation, and teamwork.

• Facilitates the ongoing learning, well-being, professional satisfaction, and development of staff through training, work assignments, increased responsibility/autonomy and mentoring of the administrative and program accounting section managers.
• Participates in overseeing the maintenance of an automated fund accounting system in accordance with Generally Accepted Accounting Principles and applicable federal, State, County and City regulations.
• Works collaboratively with Associate Director of Budget and Financial Planning, Associate Director of Grants Management and Compliance as well as the Funding and Allocations team to ensure accounting issues affecting cash are resolved on a timely basis.
• Implements and maintains internal controls and accounting procedures in compliance with LAHSA's policies and procedures.
• Provide and/or supervise financial technical assistant
• Serves as the accounting and finance expert to the Director of Finance and Controller on projects and initiatives with strategic importance to the organization.
• Provides leadership and direction to the Treasury and Payroll Units in accordance with the overall strategic direction of the Finance Department.
• Monitors cash receipts to ensure cash receipts policies are followed, deposits are appropriately endorsed and deposited on a timely basis.
• Monitors cash flow issues related to LAHSA operating costs and ensures adequate cash balances are on hand to meet current obligations.
• Oversees the submission of timesheets and the processing of payroll.
• Reviews payment requisitions for administrative expenditures.
• Distributes interest earnings on quarterly basis, if any, to the appropriate grants and ensures earnings are either reprogrammed or returned to grantor, based on grantor's requirements.
• Develops forecasts of cash use for LAHSA's operating costs and ensures that adequate cash balances are maintained in each managed grant or fund to meet operating requirements.
• Oversees the generation of monthly cash reports to support management and LAHSA's board of commissioners.
• Prepares cash flow projections and notifies the Controller of any issues that may arise during the year.
• Oversees the cash disbursement process, ensuring compliance with LAHSA requirements regarding cash management by grant.
• Oversees the renewal and utilization of credit line and ensures uses are consistent with LAHSA policy and procedures.
• Oversees the maintenance and reconciliation of Due To/Due From accounting for use of credit line monthly.
• Supervises bank statement reconciliations and investigatesdiscrepancies,advising Director of Finance and Controller of any unresolved discrepancies.
• Reviews General Ledger and Trial Balance reports monthly.
• Ensures the accuracy of MIP Abila Accounting software data, including the review of revenue and expenditure allocation to grants, and makes corrections as required.
• Assists with closeout procedures for all LAHSA grants to ensure all eligible expenditures have been reimbursed, all cash has been requested and received in a timely manner, and all savings have been identified and reported to the grantors.
• Assists in the preparation of the year-end financial statements and closing journal vouchers transactions.
• Assists auditors and grant monitors during annual financial audits.
• Serves as a liaison to independent accountants and grantors on cash and bank statement reconciliations, as needed.
• Assists with the definition and framing of complex multi-dimensional issues and helps to develop timelines, processes as well as procedures for decision making.
• Fosters strong customer service orientation within the department and across the organization, with a strong results-oriented focus on motivating staff and holding them accountable to meeting key performance indexes and deadlines.
• Enables a positive work environment, emphasizing respect for individuals, high standards of quality, innovation, and teamwork.
• Facilitates the ongoing learning, well-being, professional satisfaction, and development of staff through training, work assignments, increased responsibility/autonomy and mentoring of the administrative and program accounting section managers.
• Participates in overseeing the maintenance of an automated fund accounting system in accordance with Generally Accepted Accounting Principles and applicable federal, State, County and City regulations.
• Works collaboratively with Associate Director of Budget and Financial Planning, Associate Director of Grants Management and Compliance as well as the Funding and Allocations team to ensure accounting issues affecting cash are resolved on a timely basis.
• Implements and maintains internal controls and accounting procedures in compliance with LAHSA's policies and procedures.
• Provide and/or supervise financial technical assistant training to LAHSA staff.
• Responsible for the evaluation of staff.
• Assumes other responsibilities as designated by the Director of Finance and Controller.
• Acts as the back up to Controller as authority is delegated to LAHSA staff.
• Responsible for the evaluation of staff.
• Assumes other responsibilities as designated by the Director of Finance and Controller.
• Acts as the back up to Controller as authority is delegated.
• Other duties as assigned.

Knowledge, Skills & Abilities

• Team-based project management.
• Homeless funding regulations, requirements, and procedures, including HUD Supportive Housing Program, Emergency Solutions Grants and Community Block Development Grants.
• Intermediate and advanced level of computer software programs specifically, Microsoft Office (Word, Excel, Access, Power Point and Outlook) and the internet.
• Applicable laws, rules, regulations and/or policies and procedures procurement and/or administration of contracts, grants, loans, or similar agreements.

Training & Experience

• Proven professional experience and educational background.
• Candidate must have a minimum of eight years of accounting or auditing experience in a governmental or non-profit organization, and a minimum of three years of general management experience or demonstrated ability to lead professionals through influence and collaboration.
• Must have experience in fund accounting and financial grants management of federal funds including a working understanding of the Super Circular 2 CFR Part 200, fundamentals of the HUD Supportive Housing Program, Emergency Shelter Grant Programs, and general ledger management and maintenance.
• Must have experience with fund accounting software, preferably Sage Fund Accounting.
• Candidates must have project management skills as well as strong interpersonal, organizational, written and oral communication skills and demonstrate attention to detail.
• Graduation from an accredited college with a bachelor's degree in accounting, finance, or business administration, and a minimum of five years of accounting and auditing experience in a governmental organization. Master's in Business Administration, Preferred
• CPA
• Proficient in office software such as Microsoft Office (Word, Excel, Access and Outlook).
• Working knowledge of project management software (MS Project) and the Internet.
• Any combination of extensive and applicable work experience and educational credentials to perform the above duties successfully.
• A valid Driver's License is required.

Schedule

• The Executive Director or designee may change the schedule of positions between hybrid and onsite, as necessary to accomplish LAHSA business.

Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at humanresources@lahsa.org.

We are an Equal Opportunity / E-Verify Employer
We want to support all staff in reaching their personal and professional goals. Working for LAHSA has many benefits. Join our LAHSA team!

Medical Insurance
LAHSA pays a portion of the premiums for medical for all full-time employees and their dependents. Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.

Medical plans are administered through ADP Workforce. The following are enrollment options:

Medical
HMO/PPO: Kaiser Permanente, Aetna

Dental Insurance
LAHSA pays a portion of the premiums for selected dental benefits for all full-time employees and their dependents. Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.
Dental plans are administered through ADP Workforce. The following are enrollment options:

Dental
HMO/PPO: Guardian Dental

VSP Vision Plan
LAHSA offers this voluntary comprehensive vision plan to all full-time employees through ADP Workforce. It includes yearly comprehensive exams, lenses, frames and contact lenses. All premiums are pre-taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.

AFLAC Supplemental Insurance
LAHSA offers this voluntary supplemental insurance to all full-time employees. Plan options include personal accident, personal cancer indemnity, personal short-term disability, and personal life insurance plans. Most premiums are pre taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.

ADP Flexible Spending Accounts
LAHSA offers employees this voluntary flexible spending account plan through ADP Workforce. Employees may elect to participate in dependent care or health care expense accounts. All premiums are pre-taxed and paid 100% by the employee through automatic bimonthly payroll deductions.

Life Insurance
LAHSA pays 100% of the premium for $50,000 basic life insurance coverage through ADP.

Voluntary Group Life Insurance
LAHSA offers employees this voluntary group life insurance through Lincoln Financial. Employees may elect to participate in dependent care or health care expense accounts. All premiums are pre-taxed and paid 100% by the employee through automatic bimonthly payroll deductions.

Long Term Disability
LAHSA pays 100% of the premium for long term disability coverage through ADP.

Public Service Loan Forgiveness (PSLF) Program Eligibility
LAHSA is considered a government employer for the PSLF Program.

Pension Plan
LAHSA provides a 401A pension plan through Lincoln Financial. After 6 months of employment, employees are eligible for contributions of 6% of the employee's salary with a qualification date of 500 hours or 6 months after the date of hire.

Deferred Compensation Plan
LAHSA provides a 457 Deferred Compensation plan through Lincoln Financial. Employees may elect to defer up to IRS maximum limit per year of their earned salary for income tax purposes.

Time Off Administrative Leave
Chief Executive Officer, chiefs, and directors receive five (5) days of admin leave each calendar year in addition to the time-off below.

Vacation
Vacation is earned according to each month of service commencing with the employee's initial date of hire.

• Less than three (3) years of employment, eighty (80) hours per year.
• Three (3) to six (6) years of employment, one hundred twenty (120) hours per year.
• More than six (6) years of employment, the one hundred twenty (120) hour total shall be supplemented by one (1) workday of paid leave for each twelve (12) months greater than seventy-two (72) months of employment. This vacation accrual is capped at thirty (30) workdays per year

Maximum accrual of vacation leave is 240 hours.

Sick Leave
Full-time employees accrue sick leave at a rate of 12 days per year. Maximum accrual of sick leave is 160 hours.

Paid Holidays
All employees receive the following observed company holidays off:
New Year's Day
Martin Luther King Jr. Day
President's Day
Cesar Chavez Day
Memorial Day
Juneteenth Day
Independence Day
Labor Day
Indigenous People's Day
Veteran's Day
Thanksgiving Day
Day After Thanksgiving
Christmas Day

In addition to the above holidays, full-time regular employees are entitled to two (2) "Floating Holidays" during the calendar year.
Updated 01/15/2025