Bookkeeper 2

ABOUT ENTERPRISE MANAGEMENT:

Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

DISCLOSURES:

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job's responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

COMPANY WEBSITE: https://enterprisemanagement.org/

COMPANY PHONE NUMBER: (667) 309-5345

HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10

POSITION TITLE: Bookkeeper

ALTERNATE TITLE(S): Junior Accountant, Accounting Clerk

COMPANY: Enterprise Management Solutions, Inc. (in support of all customer companies under contract)

DIVISION: Accounting & Finance

DEPARTMENT: Bookkeeping

UNIT: n/a

BENEFITS PACKAGE: Ineligible.

WORK SCHEDULE: Monday - Friday, 8:00 AM EST - 5:00 PM EST

ACCOUNTABLE TO: Controller (Chief Financial Officer in the absence of the Controller)

ACCOUNTABLE FOR: Supporting accurate and timely financial recordkeeping and reporting for multiple entities

CLASSIFICATION: W8BEN; contractual 40 hours per week paid hourly

COMPENSATION RANGE: INR 641.88 per hour, commensurate with experience and qualifications

ANTICIPATED TRAVEL: none

SUMMARY OF POSITION RESPONSIBILITIES:

The Bookkeeper is responsible for maintaining general ledger accuracy, recording daily financial transactions, and assisting with the preparation of monthly and quarterly financial reports. The role supports Enterprise Management's finance team in delivering bookkeeping services to multiple affiliated organizations across healthcare, housing, and service industries.

The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced, multi-entity environment. This position requires frequent coordination with AP, AR, payroll, and finance team members.

The goal of this role is to contribute to the financial close process such that books are closed for each business within three (3) business days after the end of each month.

SCHEDULED DUTIES AND RESPONSIBILITIES:

• Enter and reconcile bank and credit card transactions in accounting software
• Record journal entries and maintain proper documentation for all postings
• Assist with month-end and year-end closing processes for assigned entities
• Maintain chart of accounts, expense allocations, and project/job costing as assigned
• Reconcile general ledger accounts and resolve discrepancies in a timely manner
• Track and categorize grant and program-related expenditures
• Maintain electronic filing system for receipts, statements, and supporting documentation
• Prepare reports for internal stakeholders as requested (e.g., budget vs. actual summaries, account activity reports)
• Support accounts payable and receivable teams by providing transaction backup, invoice entry, or payment batching as needed
• Assist with internal and external audit preparation by organizing financial documentation
• Communicate regularly with Controllers and program managers to ensure accurate coding and expense tracking

UNSCHEDULED DUTIES AND RESPONSIBILITIES:

• Assist your supervisor with any work-related tasks as requested, taking initiative where possible
• Remain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and procedures
• Support the maintenance of a safe work environment by participating in drills and safety trainings as requested
• Maintain confidentiality of all records, especially those relating to client treatment or financial information
• Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor
• Contribute to quality assurance and performance improvement plans by conducting audits and activities that ensure regulatory compliance
• Support implementation or upgrades of accounting software and tools
• Assist with payroll journal entries or benefits expense reconciliation
• Back up other bookkeeping staff during absences or high-volume periods
• Participate in finance team meetings, trainings, or cross-functional workgroups as assigned
• Take initiative to streamline data entry or reporting workflows

PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer
• Frequent meetings via video or phone; occasional in-person site visits

WORKING CONDITIONS:

• Remote
• Fast-paced, deadline-driven environment with collaborative teams

COMPETENCIES AND SKILLS:

• Knowledge of double-entry accounting and reconciliation practices
• Familiarity with accounting systems such as QuickBooks, Sage, or similar
• Strong Excel and spreadsheet management skills
• High level of accuracy and attention to detail
• Effective communication and teamwork skills

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS:

• Associate's degree in Accounting, Finance, or related field (required); Bachelor's preferred
• Minimum 2 years of bookkeeping or accounting experience
• Experience working in nonprofit, healthcare, or grant-funded environments a plus
• Ability to pass background and reference checks