Budget Administrator
Apply NowCompany: Metro Parks Tacoma
Location: Tacoma, WA 98444
Description:
Salary : $100,642.03 - $137,778.89 Annually
Location : Tacoma, WA
Job Type: Career Full-time Non Represented
Department: Business, Administration and Planning
Opening Date: 02/10/2025
Closing Date: 2/24/2025 11:59 PM Pacific
Job Description
Based on our internal equity review process, the starting salary for this position will be $100,642.03 yearly
To allow for growth and salary progression the full salary range is $100,642.03 - $137,778.89 annually. Employees will have the opportunity to move through the posted range based on annual performance reviews and merit increases.
Parks Tacoma is seeking a detail-oriented and strategic Budget Administrator to serve as the District's Budget Officer. Reporting to the Controller, this key role will oversee budget planning, monitoring, and financial analysis to support the District's mission of enriching the community through parks and recreation. If you have a passion for public service, strong financial expertise, and the ability to drive fiscal responsibility, we invite you to apply and help shape the future of Tacoma's parks!
Work where you play!Join our team at Parks Tacoma to put your skills to use serving your community and making Tacoma a vibrant, healthy, and welcoming place to live.
Who We AreParks Tacoma is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community. Located in Tacoma, Washington, Tacoma Parks' mission is to create healthy opportunities to play, learn, and grow. The independent park district spans the city providing a wide range of life-enriching destinations and services, including 70+ parks, 80+ miles of trails, 1,000+ acres of urban forest, 66 playgrounds, four community centers, Point Defiance Zoo & Aquarium, Northwest Trek Wildlife Park, Point Defiance Park, and much more. Our work is guided by eight core values that are the foundation of our actions and goals: innovation, excellence, equity, inclusiveness, sustainability, accountability, safety, and fun.
Why You'll Love it HereCome work where you play! You will contribute to the overall vitality and well-being of your community when you work for Parks Tacoma, and you'll do so as part of a supportive team of committed, passionate, and mission-driven professionals. The people of Parks Tacoma are the key to its success, and you just might be the next great addition to our team. You'll receive a competitive wage, along with an attractive benefits package, including medical, dental, retirement, vacation, holidays, and much more. On top of that, you'll wake each day knowing that you're helping make Tacoma a great place to call home.
Position Information
The Budget Administrator serves as an assigned expert responsible for developing, implementing, and monitoring the district's biennium operating budget, ensuring alignment with strategic goals and regulatory requirements. The Budget Administrator assists the Controller and the Chief Financial and Administrative Officer in planning, leading and coordinating all budget functions for the district. Additionally, the Budget Administrator acts as the district's Budget Officer providing high level expertise in fiscal planning, forecasting, and analysis to support informed decision-making by district leadership and collaborating with various departments to facilitate budgetary compliance and efficiency across the organization.
The incumbent works closely and collaboratively with all district staff, divisions and external stakeholders in carrying out the section's duties. In the performance of their respective tasks and duties all employees are expected to:
Essential Duties
Minimum Qualifications
EDUCATION & EXPERIENCE:
Additional Information
PLEASE SUBMIT A COVER LETTER AND RESUME WITH APPLICATION PACKAGE
ENVIRONMENT:
PHYSICAL ABILITIES:
HAZARDS:
KNOWLEDGE OF:
SKILLS POSSESSED:
DEMONSTRATE THE ABILITY TO:
PARKS TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER
All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, political affiliation, disability or any other merit factor. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.
Parks Tacoma employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
Parks Tacoma is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resources at
Employment is subject to a national background check.
This position is an at-will position with no written or implied contractual agreement.
OVERVIEW (more detailed information can be found at Parks Tacoma )
Life Insurance: Provided at no cost to the employee through Unum, amount is equal to annual salary up to $275,000. Benefits will reduce at age 70.
Retirement Plan: All employees are covered under the Public Employees' Retirement System through the Washington State Department of Retirement Services (DRS).
Medical Coverage and Dental Coverage: Parks Tacoma pays 90% of the total cost of medical/dental coverage for employees and their dependents. If you enroll in a medical and/or dental plan and add dependents you will be required to provide documentation to show eligibility. Coverage begins the first of the month following the date of employment. Medical coverage is offered through Kaiser. Dental options include Delta Dental Service and Willamette Dental.
Health Care and Day Care Reimbursement Accounts: A benefit plan that allows you to pay for health care or dependent care expenses with "before tax" dollars.
Deferred Compensation (457 plan): Optional employee paid retirement savings plans are available through Empower, MissionSquare, and WA State Deferred Comp Program.
Paid Holidays for career employees: New Years Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, Two Floating Holidays are granted after successful completion of the probationary period.
Vacation: 13.33 hours earned monthly (20 days per year).
Sick Leave: 8 hours earned monthly.
Administrative Leave: 40 hours granted per year.
Employee Assistance Program (EAP) -SupportLinc provides emotional wellbeing and work-life balance resources to keep you at your best. Administered by CuraLinc Healthcare, the program offers guidance to help you address and resolve everyday issues at no cost to you or your family.
Community Center Fitness Pass - All Parks Tacoma employees get a Staff Pass to use at our community centers.The All Center Pass allows access to all four centers - Center at Norpoint, Eastside Community Center, People's Center and STAR Center.
Did you know... Benefits at Parks Tacoma include more than the great options for medical, dental and vision. There is so much more to our overall compensation package. Here are a few highlights:
Note: THIS BENEFIT OVERVIEW IS FOR INFORMATION ONLY AND DOES NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED HEREIN MAY BE MODIFIED AND/OR REVOKED WITHOUT NOTICE.
01
Do you meet the minimum qualifications of this position: At least 6 years of government budget experience with increasing levels of responsibilities. A Bachelor's degree in business, Public Administration, Accounting, Economics, Statistics, or related field. An additional 4 years of related experience can substitute for the degree requirement.
02
Please explain, in detail, how your experience and/or education meets the minimum qualifications.
03
Please indicate the number of years of relevant experience you have in budgeting, financial forecasting, government funding, government finance, and debt issuance in a public organization.
04
Please describe your relevant experience developing labor and overhead allocation costing models for capital and annual budget processes, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
05
Please describe your relevant experience utilizing complex Excel spreadsheets and accurately producing complex financial calculations with the goal of interpreting results, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
06
Please describe your relevant experience with payroll data analysis, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
Required Question
Location : Tacoma, WA
Job Type: Career Full-time Non Represented
Department: Business, Administration and Planning
Opening Date: 02/10/2025
Closing Date: 2/24/2025 11:59 PM Pacific
Job Description
Based on our internal equity review process, the starting salary for this position will be $100,642.03 yearly
To allow for growth and salary progression the full salary range is $100,642.03 - $137,778.89 annually. Employees will have the opportunity to move through the posted range based on annual performance reviews and merit increases.
Parks Tacoma is seeking a detail-oriented and strategic Budget Administrator to serve as the District's Budget Officer. Reporting to the Controller, this key role will oversee budget planning, monitoring, and financial analysis to support the District's mission of enriching the community through parks and recreation. If you have a passion for public service, strong financial expertise, and the ability to drive fiscal responsibility, we invite you to apply and help shape the future of Tacoma's parks!
Work where you play!Join our team at Parks Tacoma to put your skills to use serving your community and making Tacoma a vibrant, healthy, and welcoming place to live.
Who We AreParks Tacoma is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community. Located in Tacoma, Washington, Tacoma Parks' mission is to create healthy opportunities to play, learn, and grow. The independent park district spans the city providing a wide range of life-enriching destinations and services, including 70+ parks, 80+ miles of trails, 1,000+ acres of urban forest, 66 playgrounds, four community centers, Point Defiance Zoo & Aquarium, Northwest Trek Wildlife Park, Point Defiance Park, and much more. Our work is guided by eight core values that are the foundation of our actions and goals: innovation, excellence, equity, inclusiveness, sustainability, accountability, safety, and fun.
Why You'll Love it HereCome work where you play! You will contribute to the overall vitality and well-being of your community when you work for Parks Tacoma, and you'll do so as part of a supportive team of committed, passionate, and mission-driven professionals. The people of Parks Tacoma are the key to its success, and you just might be the next great addition to our team. You'll receive a competitive wage, along with an attractive benefits package, including medical, dental, retirement, vacation, holidays, and much more. On top of that, you'll wake each day knowing that you're helping make Tacoma a great place to call home.
Position Information
The Budget Administrator serves as an assigned expert responsible for developing, implementing, and monitoring the district's biennium operating budget, ensuring alignment with strategic goals and regulatory requirements. The Budget Administrator assists the Controller and the Chief Financial and Administrative Officer in planning, leading and coordinating all budget functions for the district. Additionally, the Budget Administrator acts as the district's Budget Officer providing high level expertise in fiscal planning, forecasting, and analysis to support informed decision-making by district leadership and collaborating with various departments to facilitate budgetary compliance and efficiency across the organization.
The incumbent works closely and collaboratively with all district staff, divisions and external stakeholders in carrying out the section's duties. In the performance of their respective tasks and duties all employees are expected to:
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, customers, and suppliers. Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
- Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards.
Essential Duties
- Provide leadership in the development of the district's biennial budgets, consultation in fiscal and program planning, oversight and analysis of the district's operating budget, and development of policy decision packages and legislative fiscal impacts.
- Lead and facilitate the development, compilation, assembly, and distribution of the district's operating budget and forecast spreadsheets; collaborate with departments to provide effective and efficient process that aligns with department goals and objectives and business needs. Provide leadership and guidance to district staff on performance-based spending plans, revenue projections, and preparation of detailed analytical financial reports timely and accurately. Prepares, reviews, and analyzes the district's spending plans and work plan initiatives; and provides recommendations and assistance in long-term financial planning, and day-to-day business operations.
- Serves as primary finance and budget support for Business Administration & Planning department during budget development and ongoing monitoring of financial activities.
- Coordinate with department directors and staff to prepare biennial budget amendments for approval by the Board of Park Commissioners, update budget system to accurately reflect program delivery intent.
- Coordinate with department managers to establish and maintain a District-wide position control database to monitor, review and manage employee FTE usage and new position requests.
- Provide leadership and participate in the planning, development and maintenance of a revenue model for the district. Thoroughly analyze, research and compare actual earnings to projection. Communicate and present actual revenue earnings activities to Executive Cabinet, Managers, and Administrators responsible for revenue generation. Assist CFAO in the quarterly presentation of the financial budget to actual reports.
- Lead and coordinate the project management of budget related systems and improvements, researching relevant data, developing timelines, and monitoring project progress from start to completion.
- Maintains operating budget and fiscal accountability and works with department managers and supervisors to assure budget and fiduciary performance measures; supervises the production of monthly and quarterly budget-to-actual financial reports for external and internal users.
- Monitors changes in state and federal statutes, regulations and rules impacting accounting standards and practices and financial reporting requirements and implements changes in accounting processes to comply with those changes.
- Identify, flag, and analyze potential financial and budgetary risks.
- Perform other duties as assigned.
Minimum Qualifications
EDUCATION & EXPERIENCE:
- A bachelor's degree in business, Public Administration, Accounting, Economics, Statistics, or related field required. An additional 4 years of related experience can substitute for the degree requirement.
- Must have an in-depth budget and accounting background with at least 6 years of government budget experience with increasing levels of responsibility.
- Ability to attend occasional evening meetings
- Valid driver's license desired
Additional Information
PLEASE SUBMIT A COVER LETTER AND RESUME WITH APPLICATION PACKAGE
ENVIRONMENT:
- Office environment.
- Constant interruptions due to internal/external customer needs and demands.
PHYSICAL ABILITIES:
- Sitting for extended periods of time.
- Reaching overhead and above the shoulders to retrieve and store supplies and documents. Dexterity of hands and fingers to operate a computer keyboard, adding machine and other office equipment.
- Seeing to read and ensure accuracy of statements, reports and journal entries. Hearing and speaking to exchange information in person and on the telephone.
HAZARDS:
- Contact with dissatisfied or abusive individuals.
KNOWLEDGE OF:
- Knowledge of management principles, including performance management, sound business practices, including expertise in practical application of budget and fiscal applications, contract interpretation and implementation, and system functions.
- Planning, directing, implementing, monitoring, and evaluating the functional and technical components of budgeting and forecasting.
- Budget preparation, analysis, monitoring and projections including revenue, spending plans and expenditures.
- Project management experience including the ability to engage in strategic thinking and knowledge of creating the building blocks, set priorities, and timelines to achieve the objectives and vision.
- Advising management on data processing systems, policies, programs, and solving problems through creative and innovative leadership.
- Strong customer service skills including the ability to listen effectively to customers' needs and inquiries in person, on the phone, and in writing, and make appropriate recommendations as a business partner or to resolve problems.
- Washington State Budget, Accounting and Reporting Systems (BARS) manual.
- Government Finance Officers Association (GFOA) standards, recommended practices and policies, rules, and regulatory reporting requirements.
- Knowledge of Generally Accepted Accounting Principles (GAAP) and best practices; Budget, Accounting and Reporting Systems (BARS) manual; Governmental Accounting Standards Board (GASB); Government Finance Administrators Association (GFOA) budget guidance and best practices.
- Development, implementation and analysis of accounting and reporting methods, procedures, and systems.
- Leadership principles and employee engagement activities.
- Applicable laws, codes, regulations, policies, and procedures.
- Principles and practices of public administration, including budgeting, grant accounting, cost accounting, personnel administration, labor law and risk management.
- Demonstrated knowledge of government budget policies, processes and financial systems; Legislative process, bill analysis, budget implementation, may include fiscal note preparation due to proposed legislation; Microsoft Office Suite with a strong emphasis on Excel (expert level); Participation in a performance-management culture.
SKILLS POSSESSED:
- Analytical skills for financial research and modeling in a complex multi-system environment; ability to develop and implement financial models for forecasting and expenditure/revenue analysis.
- Decision making - ability to identify issues, develop analyses of alternative positions and impacts; makes data driven, defensible decision and recommendations; takes calculated risks based on logical rational decision-making processes; makes timely/responsive decisions; assumes responsibility for decisions made; and involves others appropriately in decision making processes.
- Utilize quality improvement tools and processes in accomplishing work activities and in support of the district's mission, values and goals; this includes seeking opportunities to participate in process improvement activities and seeking out efficiencies in how work is accomplished on an ongoing basis.
- Integrate performance leadership into program activities, provide coaching and mentoring to peers and team-members for improved successes, provide personal recognition and celebrate successes, and display characteristics of positive interpersonal influence as reflected in the Finance Division value statement.
- Cultural, ethnic, and gender sensitivity and competency based on District-wide policy and expectations.
DEMONSTRATE THE ABILITY TO:
- Plan, develop, implement, and improve systems and procedures related to the accounting and reporting of the district's business activities.
- Plan, organize and administer the financial and business activities of the district including accounting, data processing and investments.
- Assist the CFAO and provide technical expertise regarding technology needs and fiscal activities.
- Prepare comprehensive narrative and statistical reports.
- Direct the maintenance of a variety of reports and files related to personnel, financial accounting and reporting, cash management, budget, and inventory.
- Lead, direct and support the performance of assigned staff.
- Interpret rules and regulations.
- Communicate clearly verbally and in writing.
- Assess and evaluate situations effectively.
- Exert optimal effort in successfully completing tasks.
- Take initiative with minimal supervision.
- Extract and record data and carry out calculations accurately.
- Manage time efficiently and effectively through scheduling and prioritizing.
- Work within and contribute to the effectiveness of a team, respecting individual contributions and differences.
- Communicate - excellent written and verbal communication expertise, preparing, reviewing and summarizing information in a clear and concise manner that meets the needs of diverse audiences.
- Understand Complex Information - ability to understand and synthesize large amounts of budget, accounting and policy information and approach problem solving in a supportive and logical manner.
- Manage Tasks - work effectively in ever-changing, fast paced and sometimes political environment.
- Influence Decisions - ability to work effectively in inter/intra-district relationships, providing information and guidance as appropriate to gain support and facilitate a cooperative decision-making environment.
- Resourcefulness - effectively manage tasks, work efficiently and collaboratively in a team environment, sometimes in high stress situations, in order to achieve district goals.
PARKS TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER
All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, political affiliation, disability or any other merit factor. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.
Parks Tacoma employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
Parks Tacoma is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resources at
Employment is subject to a national background check.
This position is an at-will position with no written or implied contractual agreement.
OVERVIEW (more detailed information can be found at Parks Tacoma )
Life Insurance: Provided at no cost to the employee through Unum, amount is equal to annual salary up to $275,000. Benefits will reduce at age 70.
Retirement Plan: All employees are covered under the Public Employees' Retirement System through the Washington State Department of Retirement Services (DRS).
Medical Coverage and Dental Coverage: Parks Tacoma pays 90% of the total cost of medical/dental coverage for employees and their dependents. If you enroll in a medical and/or dental plan and add dependents you will be required to provide documentation to show eligibility. Coverage begins the first of the month following the date of employment. Medical coverage is offered through Kaiser. Dental options include Delta Dental Service and Willamette Dental.
Health Care and Day Care Reimbursement Accounts: A benefit plan that allows you to pay for health care or dependent care expenses with "before tax" dollars.
Deferred Compensation (457 plan): Optional employee paid retirement savings plans are available through Empower, MissionSquare, and WA State Deferred Comp Program.
Paid Holidays for career employees: New Years Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, Two Floating Holidays are granted after successful completion of the probationary period.
Vacation: 13.33 hours earned monthly (20 days per year).
Sick Leave: 8 hours earned monthly.
Administrative Leave: 40 hours granted per year.
Employee Assistance Program (EAP) -SupportLinc provides emotional wellbeing and work-life balance resources to keep you at your best. Administered by CuraLinc Healthcare, the program offers guidance to help you address and resolve everyday issues at no cost to you or your family.
Community Center Fitness Pass - All Parks Tacoma employees get a Staff Pass to use at our community centers.The All Center Pass allows access to all four centers - Center at Norpoint, Eastside Community Center, People's Center and STAR Center.
Did you know... Benefits at Parks Tacoma include more than the great options for medical, dental and vision. There is so much more to our overall compensation package. Here are a few highlights:
- Beyond Medical, Dental and Vision: All medical plans include Naturopathy, Massage therapy and Chiropractic care (some restrictions apply). See the for more information.
- An Ounce of Prevention is Better Than a Pound of Cure: Stay ahead of the game by taking advantage of the quality preventative care our plans have to offer. Preventative care is covered at 100% so you are not charged the deductible or pay co-insurance for preventative care. See the for more information.
- Tax Free Health Accounts: Parks Tacoma offers Flexible Spending Account options that allow you to set aside money on a pretax basis for out of pocket medical and/or childcare expenses. Sign up at the start of the year with open enrollment. If you have chosen the High Deductible Health Plan (HDHP), you will receive a Health Savings Account with an employer provided contribution. Check out the for more information.
- Be Ready for Retirement: Retirement plan options include the required PERS contributions AND also several Deferred Compensation Plan (457 plan) Options. Retirement savings can help you set yourself up for success now (lowering your federal income tax threshold through savings on a pre-tax basis) and later. Check out the for more information.
- Everyone Needs a Helping Hand: Employee Assistance Program - this program offers confidential, professional AND FREE 24/7 resources to all Metro Parks Tacoma employees. The program offers resources for things like: counseling, legal and financial services, ID theft victim resources, Daily living information, elder and child care, stress reduction tools, website access, newsletters, webinars and more.
- Preparing for the Unexpected: Life Insurance & Accidental Death/Dismemberment Insurance is paid for by MPT and at no cost career employees . The amount is equal to your annual salary up to $200k. Check out the for more information.
- Getting Fit: Fitness Center Pass - ALL Parks Tacoma employees are eligible to use our fitness facilities and even participate in many class at various community centers for FREE!
- Checking Out All That MPT Offers the Community: Employees are provided an annual familiarization pass that becomes their passport to explore a variety of opportunities available throughout the District.
- Supporting Work/Life Balance: Alternative Work Arrangements - Some positions have the option to remote work upon meeting requirements. This is a great benefit as it allows MPT to reduce our carbon footprint and employees to achieve better work/life balance.
- Taking a Break: All MPT employees receive sick leave and career employees receive excellent Sick, Vacation and Holiday leave packages.
- Making a Difference: There are multiple ways to make a difference beyond the work you do. MPT employees can contribute to the through payroll deduction (or one time payment). You can also participate in a with permission from your supervisor, be a member of the dragon boat team, donate blood at one of our member blood drives, or volunteer with our partner organizations.
Note: THIS BENEFIT OVERVIEW IS FOR INFORMATION ONLY AND DOES NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED HEREIN MAY BE MODIFIED AND/OR REVOKED WITHOUT NOTICE.
01
Do you meet the minimum qualifications of this position: At least 6 years of government budget experience with increasing levels of responsibilities. A Bachelor's degree in business, Public Administration, Accounting, Economics, Statistics, or related field. An additional 4 years of related experience can substitute for the degree requirement.
- Yes
- No
02
Please explain, in detail, how your experience and/or education meets the minimum qualifications.
03
Please indicate the number of years of relevant experience you have in budgeting, financial forecasting, government funding, government finance, and debt issuance in a public organization.
04
Please describe your relevant experience developing labor and overhead allocation costing models for capital and annual budget processes, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
05
Please describe your relevant experience utilizing complex Excel spreadsheets and accurately producing complex financial calculations with the goal of interpreting results, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
06
Please describe your relevant experience with payroll data analysis, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
Required Question