Budget & Finance Director

Salary : $78,396.95 - $130,653.41 Annually
Location : Zanesville, OH
Job Type: Full Time
Job Number: 400
Department: Budget & Finance
Opening Date: 04/23/2025
Closing Date: Continuous

Position Description
POSITION QUALIFICATIONS
An appropriate combination of education, training, course work, and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is: a four (4) year college degree in accounting, finance, public administration, or related field with knowledge of government accounting, labor relations, personnel management, and three (3) years of experience in a related field.

Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.

This is an appointed, unclassified position.

LICENSURE OF CERTIFICATION REQUIREMENTS
None.

DISTINGUISHING JOB CHARACTERISTICS
Under administrative direction directs, monitors, and controls approved City budget. Recommends, implements, and monitors various programs and functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act in accordance with its requirements.

• Prepares City's budget. Prepares payroll budget, forecasts revenues, and determines available budget resources. Meets with division and department heads to discuss budget procedures and timelines. Collects and analyzes budget data and compiles and prioritizes capital requests/needs.

• Prepares the annual Tax Budget, amended certificates, and other documents as required by State and Federal law.

• Prepares proposed budget ordinance based on data collection and analysis. Prepares budget reports. Conducts budget hearings.

• Administers City's budget. Monitors revenues and expenditures throughout the year, approves requested changes to division budgets, identifies potential problems or variances from projected budget, and recommends alternatives or solutions to Mayor, City Council, and department heads. Prepares budget amendments for City council approval and approves expenditures of capital monies.

• Develops and recommends alternative funding methods for City projects and programs. Assists in preparation of notes and bonds.

• Monitors and complies with terms and conditions of various JEDD & TIF Funds.

• Prepares annual and semiannual financial reports for local, state, and federal entities.

• Participates as member of Mayor's staff in formulation of policy and strategic planning.

• Works with City Council. Prepares legislation and coordinates legislation prepared by the administration. Attends City Council meetings and work sessions, presents legislation, and provides budget and financial input. Communicates and discusses plans, operational problems, personnel, budgeting needs, and other matters. Maintains working knowledge of council decisions and ordinances.

• Prepares financial reports and provides to Mayor, City Council, and department heads for use in making management decisions. Prepares annual summary report for submission to Mayor reflecting Budget & Finance Department activities, accomplishments, and other related information.

• Performs various citywide personnel and labor relations functions. Has oversight to personnel policies and revises policies due to changes in union contracts, State and Federal laws, and other mandates or trends. Oversees and advises Department Heads on compliance with union contracts and current legislation and meets with union officers regarding contract interpretation. Conducts hearings and makes rulings on grievances. Monitors hiring and staffing levels for compliance with the Maximum Strength Ordinance and budget resources and maintains ordinances governing maximum strength and employee benefits.

• Serves on bargaining team during contract negotiations with labor unions.

• Supervises Purchasing Coordinator, Human Resources Manager, and IT Department. Oversees programs, duties and responsibilities, provides direction, and ensures work complies with quality standards. Resolves complaints, grants leaves, and maintains authority to administer disciplinary actions.

• Administers the City's health insurance plan. Meets with representatives of the City's provider to discuss policies and problems. Analyzes proposals from competing insurance companies, recommends provider, monitors plan use, and hears and decides appeals of denied claims.

• Selects Worker's Compensation group and plan. Selects Worker's Compensation Managed Care Organization as required by law.

• Responsible for contract compliance for all formally bid city contracts.

• Meets with representatives from various outside organizations, consultants, and others regarding city projects, purchases, and other matters.

OTHER DUTIES AND RESPONSIBILITIES

SCOPE OF SUPERVISION
Purchasing Coordinator, Human Resources Manager, IT Department.

EQUIPMENT OPERATED
General office equipment.

CONTACTS WITH OTHERS
All department and division heads; Mayor, City Council Members, Treasurer, Auditor, Law Director, and other City officials; news media; union officials; consultants; sales representatives; general public; independent auditors; State Auditors.

CONFIDENTIAL DATA
Personnel planning and strategic policy information (sensitive information). Negotiating position during labor contract negotiations, employee medical information and insurance claims information, Annual Financial Reports (prior to public release).

WORKING CONDITIONS
Good office working conditions.

USUAL PHYSICAL DEMANDS
The following physical demands are typically exhibited by position incumbents performing this job's essential duties and responsibilities. These physical demands are not and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job's essential duties because of an ADA disability.

While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer and performing other tasks. The employee frequently sits for extended periods of time and occasionally stands and walks. Vision demands include close, relatively detailed vision with the ability to adjust focus when reading a computer screen.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Public finance and budgeting.
• Public management and administration.
• City policies, procedures, and operations.
• Labor relations.
• Management principles.

Ability to:

• Apply public finance and administration principles to practical situations.
• Monitor and control expenditures within budgetary constraints.
• Communicate effectively.
• Compile, analyze, and prepare data in useable form.
• Negotiate labor and other contracts.
• Exercise sound judgement in dealing with sensitive financial data.
• Maintain confidentiality of confidential or sensitive subject matter.
• Develop and maintain effective working relationships with associates, Mayor, State and Local Officials, and general public.

Skill in:

• Budgetary forecasting and prioritizing.
• Maintaining records.
• Computer operation including use of word processing and spreadsheet software.

AN EQUAL OPPORTUNITY EMPLOYER
The City of Zanesville offers a comprehensive benefits plan including Medical, Dental, Vision, Prescription, Deferred Compensation (retirement) and Life Insurance. Paid Time off benefits include Paid Holidays, Paid Sick, Vacation and Personal Holidays.

The City of Zanesville employees participate in a defined benefit retirement plan such as Ohio Public Employers Retirement Plan (OPERS) or Ohio Police & Fire Pension Fund (OP&F).