Budget Manager V

WHY WORK FOR DFPS?

The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected - children, elderly, and people with disabilities - from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, & Values in service to the citizens of Texas. DFPS is not only a qualifying organization for the Public Service Loan Forgiveness Program but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, longevity pay, generous paid leave, access to the Wellness program, lifetime retirement annuity, Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas.

Functional Title: Budget Manager V
Job Title: Manager V
Agency: Dept of Family & Protectve Svc

Department: Budget

Posting Number: 3754
Closing Date: 04/28/2025
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Group: TEXAS-B-26
Salary Range: $8,500.00 - $10,000.00
Shift: Day

Additional Shift:

Telework:

Travel: Up to 5%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Exempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: ((custOfficeAdd))

Other Locations:

MOS Codes:

36A, FIN10, MGT15, 3451, 3402, 3404, 3408, 3450, 8844, 6F0X1, 65FX, 65WX

Brief Job Description:

The Budget Manager performs advanced (senior-level) managerial work administering the daily operations and activities of the Office of Finance, Budget. Work involves establishing goals and objectives; developing guidelines, procedures, and policies; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluating business function, division, or department activities; developing and evaluating budget requests; and monitoring budget expenditures. Supervises the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Manages day-to-day activities of staff within a large and/or highly complex business function(s), division(s), or department(s).
• Plans, assigns, and supervises the daily activities of professional staff with responsibilities for the development, monitoring and modifications assigned program budget areas. Establishes goals and standards for the team and develops measurement tools for determining progress for meeting goals/standards. Tracks, monitors, and reports on staff workload to Director and leadership. Recruits, hires, coaches, and counsels' employees. Performs other HR functions.
• Oversees the allocation of resources to achieve timely outcomes and measurable goals; monitors and evaluates the effectiveness and efficiency of staffing levels.
• Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and manages evaluation activities.
• Monitors compliance with policies and procedures; and provides input or approves new policies and procedures.
• Develops and implements techniques for evaluating business function, division, or department activities.
• Develops and evaluates budget requests, monitors budget, encumbrances, and expenditures, and makes adjustments as necessary.
• Prepares management and productivity reports; and reviews and approves documents and reports developed by employees to ensure professional quality and appearance, appropriate content, consistency, and responsiveness.
• Identifies areas of needed change and makes recommendations to improve operations.
• May manage multiple business functions and provide oversight to associated staff.
• Oversees the preparation and development of budget requests.
• Ensures cost models are aligned with proposed and enacted legislation and tracks/estimates costs, including the impact on cash flow and method of finance (general revenue, federal and other funds).
• Monitors, reviews, and analyzes operating budgets and methods of finance to ensure budgeted amounts are aligned to appropriated amounts, funds have been appropriately allocated, and appropriate use of funds.
• Provides consultative services and technical assistance in monitoring, reviewing, and analyzing expenditure patterns and trends to determine potential for reallocation, realignment, or adjustments to accomplish programmatic requirements.
• Reviews financial statistics and reports related to program operations.
• Oversees the preparation of and reviews/analyzes financial reports related to funds, reimbursements, fees, appropriated receipts, and other fund areas as assigned for review by management.
• Oversees the verification, review, and analysis of source documents and data; reviews analysis of trends and variances and tests for reasonableness, identifies any unusual financial activity.
• Oversees the research, analysis, and preparation of charts and reports related to internal/external non-routine requests as required.
• Recommends improvements to the efficient utilization of funding and staff; improvement of management accountability; and efficient means to achieve program objectives. Uses Microsoft Access/Excel/Word, and CAPPS to perform essential job.
• Oversees the implementation of changes resulting from new legislation.
• Reviews and evaluates the impact of proposed federal and state laws on program objectives.
• Oversees the preparation and development of the legislative appropriation requests (LAR) and of the fiscal note process during legislative session. Reviews draft appropriation requests; makes necessary revisions for accuracy and conformance with instructions; and assembles into five-year budgetary schedules to include Strategy Requests, Sub-strategy Requests, Exceptional Item Requests, and Federal Funds Supporting Schedules. Prepares, reviews, and analyzes cost estimates and fiscal notes for proposed legislation.
• Provides input, technical assistance and guidance to internal and external stakeholders as needed. Monitors proposed state rules and federal regulations, analyzes impacts to the agency and assists with development of responses for executive management, legislative staff, provider associations and federal agency partners. Represents the Office of Finance at meetings, hearings, conferences, panels, and committees, including inter-agency, cross-agency, stakeholder, and provider meetings.

Knowledge, Skills and Abilities (KSAs):

• Knowledge of state government accounting and budget processes and procedures.
• Knowledge of the State of Texas legislative processes and procedures.
• Skill in analyzing financial data. Skill in written and oral communications.
• Skills in computer software with preference given for experience with CAPPS, and other state/governmental financial or human resources applications.
• Ability to establish goals and objectives.
• Ability to identify problems, evaluate alternatives, and implement effective solutions.
• Ability to develop and evaluate administrative policies and procedures.
• Ability to explain policies and procedures to others.
• Ability to analyze detailed and complex financial data.
• Ability to prepare concise reports.
• Ability to train others.
• Ability to plan, assign, and/or supervise the work of others.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Graduation from an accredited four-year college or university with a Bachelor's degree in finance, business, auditing, accounting, or related field of study and five years of related professional experience. Additional related work experience may substitute for the required education on a year for year basis with a maximum substitution of four (4) years. Prior management or team lead experience preferred.

Additional Information:

Willing to work hours other than 8-5 and weekends.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at dfpsmilvets@dfps.texas.gov with additional questions.

Applicants selected for hire must pass a background check and if applicable a driver's record check.

As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.

DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.