Business Manager
Apply NowCompany: University of Maryland
Location: College Park, MD 20740
Description:
Job Description Summary
ORGANIZATION SUMMARY STATEMENT:
The Institute for Physical Science and Technology is looking to fill a Business Manager position for sponsored and DRIF account management. The Business Manager is responsible for assisting the Director of Administrative Services with day to day operations of the IPST sponsored award and related Principal Investigator DRIF account financial activities and administrative support. The Business Manager will have primary responsibility for the contract and grant administration (post award) for the projects under their supervision and serves the critical role of financial analyst for their assigned research portfolios. Responsible for using financial forecasting tools to confirm that each Principal Investigator (PI) is solvent and can meet their financial obligations for the fiscal year. In addition, working with financial forecasting tools, identify available budget surplus or budget deficits for each PI and help them plan accordingly. The Business Manager will work as a liaison to funding agencies, stakeholders outside of the University as well as the units throughout campus, including the Office of Research Administration and SPAC. This position's primary responsibility is to provide IPST's research faculty with full accounting/financial support. This includes, but is not limited to:
The position will manage approximately 40-50 sponsored award accounts and approximately 10-15 DRIF accounts.
Responsible for monthly accounting of sponsored research and DRIF accounts utilizing BA4 and Workday accounting systems. Monitoring balances, expiration dates, and reporting requirements to ensure timely submission of reports and close out of the awards as required by the sponsor.
Ensure that expenditures and activities on accounts are in compliance with campus and sponsor regulations/policies, including the areas of purchasing, personnel, and travel. Ensure adequate backing documents are provided for all activities.
Subaward Management: Request and monitor sub-contracts, to include tracking rates of spending on purchase orders. Request additional supporting documentation for transactions as needed.
Ensure payroll charged to accounts are in accordance with UMCP and sponsor policies and requirements. Maintain salary charts/projections for faculty with sponsored research to track their salary allocations throughout the year. Ensure effective method of tracking salary allocations.
Meet regularly with DAS and researchers to review the financial status and activities on awards, which will include encumbrances and projections to the end of fiscal year or award end date.
Other duties as assigned to include but not limited to provide range of administrative assistance in support of IPST when needed i.e. Arranging travel, organizing meetings, purchasing procurement, ordering business meals/refreshments, and coordinating logistics for conferences, events, workshops and seminars.
PHYSICAL DEMANDS:
Sedentary work.
Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading
PREFERENCES:
Possess analytical skills to review expenditures and revenues and prepare financial expenditure forecasts.
Proficient in organizing and executing multiple assignments under specific time constraints.
Familiarity with budget projections and post award administration.
Familiarity with federal regulations including Uniform Guidance and the FARs.
Ability to handle multiple, sometimes competing priorities, and provide excellent outcomes within required time frames.
Proven analytical skills, proactive solution orientation, as well as the ability to be responsive to the needs of PI's and Research Faculty.
Grant management experience in an academic environment.
Knowledge of University of Maryland policies and procedures in the areas of travel, personnel, and purchasing.
Experience with Kuali, Workday and Priority software systems.
Demonstrated attention to detail and proactive work style.
Minimum Qualifications
Education: Bachelor's degree from an accredited college or university.
Experience: Three (3) years of professional human resources, payroll, finance, accounting, procurement, or travel coordination experience.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to interpret and apply policies, procedures, regulations, and laws.
Additional Job Details
Required Application Materials: Resume, Cover Letter, List of References
Best Consideration Date: 02/22/25
Posting Close Date: NA
Open Until Filled: Yes
Job Risks
Not Applicable to This Position
Financial Disclosure Required
No
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
CMNS-Inst for Physical Science & Technology
Worker Sub-Type
Staff Regular
Salary Range
$80,000 - $90,000
Benefits Summary
For more information on Regular Exempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO/AA Statement
The University of Maryland, College Park is an Equal Opportunity/Affirmative Action Employer; all qualified applicants, including veterans and people with disabilities, will receive consideration for employment. UMD is actively engaged in recruiting, hiring, and promoting underrepresented communities. Please read the entire University of Maryland Equal Employment Opportunity and Affirmative Action Statement of Policy.
Women, Minorities, Disabled, Veterans, and LGBTQ+ Welcome!
Diversity Statement
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Title IX Non-Discrimination Notice
The University of Maryland (UMD) does not discriminate on the basis of sex, gender identity or expression, sexual orientation, race, color religion, national origin, ethnicity, physical or mental disability, protected veteran status, age, genetic information or any other characteristic protected by law in its programs and activities. Specifically, Title IX prohibits discrimination on the basis of sex in UMD programs and activities, including with respect to admission and employment.
Resources
Search Firm Managed Recruitment
There are some positions that are not advertised on this career site as the search is being managed by a Search Firm.
Please visit the link below to see these available opportunities:
Search Firm Managed Vacancies
ORGANIZATION SUMMARY STATEMENT:
The Institute for Physical Science and Technology is looking to fill a Business Manager position for sponsored and DRIF account management. The Business Manager is responsible for assisting the Director of Administrative Services with day to day operations of the IPST sponsored award and related Principal Investigator DRIF account financial activities and administrative support. The Business Manager will have primary responsibility for the contract and grant administration (post award) for the projects under their supervision and serves the critical role of financial analyst for their assigned research portfolios. Responsible for using financial forecasting tools to confirm that each Principal Investigator (PI) is solvent and can meet their financial obligations for the fiscal year. In addition, working with financial forecasting tools, identify available budget surplus or budget deficits for each PI and help them plan accordingly. The Business Manager will work as a liaison to funding agencies, stakeholders outside of the University as well as the units throughout campus, including the Office of Research Administration and SPAC. This position's primary responsibility is to provide IPST's research faculty with full accounting/financial support. This includes, but is not limited to:
The position will manage approximately 40-50 sponsored award accounts and approximately 10-15 DRIF accounts.
Responsible for monthly accounting of sponsored research and DRIF accounts utilizing BA4 and Workday accounting systems. Monitoring balances, expiration dates, and reporting requirements to ensure timely submission of reports and close out of the awards as required by the sponsor.
Ensure that expenditures and activities on accounts are in compliance with campus and sponsor regulations/policies, including the areas of purchasing, personnel, and travel. Ensure adequate backing documents are provided for all activities.
Subaward Management: Request and monitor sub-contracts, to include tracking rates of spending on purchase orders. Request additional supporting documentation for transactions as needed.
Ensure payroll charged to accounts are in accordance with UMCP and sponsor policies and requirements. Maintain salary charts/projections for faculty with sponsored research to track their salary allocations throughout the year. Ensure effective method of tracking salary allocations.
Meet regularly with DAS and researchers to review the financial status and activities on awards, which will include encumbrances and projections to the end of fiscal year or award end date.
Other duties as assigned to include but not limited to provide range of administrative assistance in support of IPST when needed i.e. Arranging travel, organizing meetings, purchasing procurement, ordering business meals/refreshments, and coordinating logistics for conferences, events, workshops and seminars.
PHYSICAL DEMANDS:
Sedentary work.
Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading
PREFERENCES:
Possess analytical skills to review expenditures and revenues and prepare financial expenditure forecasts.
Proficient in organizing and executing multiple assignments under specific time constraints.
Familiarity with budget projections and post award administration.
Familiarity with federal regulations including Uniform Guidance and the FARs.
Ability to handle multiple, sometimes competing priorities, and provide excellent outcomes within required time frames.
Proven analytical skills, proactive solution orientation, as well as the ability to be responsive to the needs of PI's and Research Faculty.
Grant management experience in an academic environment.
Knowledge of University of Maryland policies and procedures in the areas of travel, personnel, and purchasing.
Experience with Kuali, Workday and Priority software systems.
Demonstrated attention to detail and proactive work style.
Minimum Qualifications
Education: Bachelor's degree from an accredited college or university.
Experience: Three (3) years of professional human resources, payroll, finance, accounting, procurement, or travel coordination experience.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to interpret and apply policies, procedures, regulations, and laws.
Additional Job Details
Required Application Materials: Resume, Cover Letter, List of References
Best Consideration Date: 02/22/25
Posting Close Date: NA
Open Until Filled: Yes
Job Risks
Not Applicable to This Position
Financial Disclosure Required
No
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
CMNS-Inst for Physical Science & Technology
Worker Sub-Type
Staff Regular
Salary Range
$80,000 - $90,000
Benefits Summary
For more information on Regular Exempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO/AA Statement
The University of Maryland, College Park is an Equal Opportunity/Affirmative Action Employer; all qualified applicants, including veterans and people with disabilities, will receive consideration for employment. UMD is actively engaged in recruiting, hiring, and promoting underrepresented communities. Please read the entire University of Maryland Equal Employment Opportunity and Affirmative Action Statement of Policy.
Women, Minorities, Disabled, Veterans, and LGBTQ+ Welcome!
Diversity Statement
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Title IX Non-Discrimination Notice
The University of Maryland (UMD) does not discriminate on the basis of sex, gender identity or expression, sexual orientation, race, color religion, national origin, ethnicity, physical or mental disability, protected veteran status, age, genetic information or any other characteristic protected by law in its programs and activities. Specifically, Title IX prohibits discrimination on the basis of sex in UMD programs and activities, including with respect to admission and employment.
Resources
- Learn how military skills translate to civilian opportunities with O*Net Online
Search Firm Managed Recruitment
There are some positions that are not advertised on this career site as the search is being managed by a Search Firm.
Please visit the link below to see these available opportunities:
Search Firm Managed Vacancies