Buyer
Apply NowCompany: City of Milpitas, CA
Location: Milpitas, CA 95035
Description:
Salary : $89,213.28 - $117,432.38 Annually
Location : Milpitas City Hall, CA
Job Type: Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 2024-00037
Department: Finance
Division: Finance Administration
Opening Date: 04/08/2025
Closing Date: 4/22/2025 11:59 PM Pacific
Definition
About the City of Milpitas
Located at the southern end of San Francisco Bay, Milpitas is a progressive community that is an integral part of Silicon Valley. A full-service city with water utility, sewer utility, police and fire services, Milpitas is a flourishing community with a very diverse and inclusive resident population of over 80,000. Often referred to as the Crossroads of Silicon Valley, the City is situated between major thoroughfares in the Bay Area and considered a highly desirable location for world-class technology companies seeking to build a central base of operations. With the addition of the new Milpitas Transit Center offering BART, light rail, and bus service, and multiple new mixed-use development projects, along with a host of new City Plans and Programs in support of an inspiring and sustainable future, the City is at the forefront of building the next generation economy. For more information, visit:
The ideal candidate for Buyer with our Finance Department will have experience purchasing a wide variety of standardized and specialized materials, supplies, equipment and services for a public agency. This position will consult with customer departments in developing specifications and soliciting bids for goods or services; administer bids, purchase orders and contracts as assigned.
For the full job description, please click here: Buyer
Examples of Duties
Duties may include, but are not limited to, the following:
Typical Qualifications
Any combination equivalent to experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Education:
Substitution:
License of Certificate:
Supplemental Information
*The first Oral Board Interviews are tentatively scheduled for May 1, 2025 via Zoom*
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Purchasing Agent or designee. May exercise indirect supervision over clerical personnel.
SPECIAL REQUIREMENTS
Essential duties require the following physical abilities and work environment:
Ability to work in a standard office environment, attend night (evening) meetings, and travel to various locations within and outside the City of Milpitas.
CONFLICT OF INTEREST
Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually, and upon leaving office, in accordance with Resolution No. 8833.
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.
The City of Milpitas is an Equal Opportunity Employer.
RETIREMENT
Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security, but do contribute to Medicare.
MEDICAL INSURANCE
Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage.
RETIREE MEDICAL
Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service.
DENTAL & VISION
City provides full family coverage for Delta Dental and MES Vision at no cost to the employee.
LIFE INSURANCE
City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance.
DISABILITY INSURANCE
City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month.
DEFERRED COMPENSATION
City contributes $75 per month on the employee's behalf.
VACATION
Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service.
HOLIDAYS
Employees receive 12 paid holidays and one (1) floating holiday per year.
SICK LEAVE
Employees earn 12 days annually.
TUITION REIMBURSEMENT
Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement.
FITNESS PROGRAM
Employees are offered free access to City-sponsored sports and fitness programs.
The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or for more information on employee benefits.
01
Please indicate the highest level of education you have completed:
02
How many years of increasingly responsible experience do you have with public agencies in purchasing supplies, material, equipment, and services?
03
Please list any professional/public procurement or buyer certifications you possess such as: CPM, APP, CPPO, or CPPB.If none, enter N/A.
04
This position requires the possession of and ability to maintain a valid California Driver's License. Do you possess a valid California Driver's License?
05
Can you describe your experience with strategic sourcing in public sector purchasing? Please share an example of how you've established effective relationships and collaborated with multiple stakeholder departments to improve the procurement process. Specifically, explain how you have utilized strategic sourcing to enhance fiscal responsibility and transparency in your current or previous role.
Required Question
Location : Milpitas City Hall, CA
Job Type: Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 2024-00037
Department: Finance
Division: Finance Administration
Opening Date: 04/08/2025
Closing Date: 4/22/2025 11:59 PM Pacific
Definition
About the City of Milpitas
Located at the southern end of San Francisco Bay, Milpitas is a progressive community that is an integral part of Silicon Valley. A full-service city with water utility, sewer utility, police and fire services, Milpitas is a flourishing community with a very diverse and inclusive resident population of over 80,000. Often referred to as the Crossroads of Silicon Valley, the City is situated between major thoroughfares in the Bay Area and considered a highly desirable location for world-class technology companies seeking to build a central base of operations. With the addition of the new Milpitas Transit Center offering BART, light rail, and bus service, and multiple new mixed-use development projects, along with a host of new City Plans and Programs in support of an inspiring and sustainable future, the City is at the forefront of building the next generation economy. For more information, visit:
The ideal candidate for Buyer with our Finance Department will have experience purchasing a wide variety of standardized and specialized materials, supplies, equipment and services for a public agency. This position will consult with customer departments in developing specifications and soliciting bids for goods or services; administer bids, purchase orders and contracts as assigned.
For the full job description, please click here: Buyer
Examples of Duties
Duties may include, but are not limited to, the following:
- Purchase a wide variety of standardized and specialized materials, supplies, equipment and services for the City.
- Review incoming requisitions for accuracy and completeness; resolve any problems or discrepancies with customer department.
- Solicit both informal and formal bids.
- Contact suppliers and vendors to determine availability, price, terms and delivery schedules regarding specific requisitions.
- Analyze and evaluate competitive bids and make recommendations regarding award.
- Develop and prepare purchase orders and contracts as appropriate; process all paperwork related to purchases including insurance certificates and endorsements.
- Administer and review purchase orders and contracts; verify invoices against receipt; resolve discrepancies and problems regarding prices, delivery and/or quality.
- Maintain contact with vendors and salespersons to remain informed of price trends, availability of supplies and goods, and new products available to the City.
- Prepare reports and make presentations as necessary. Perform related duties as assigned.
Typical Qualifications
Any combination equivalent to experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
- Two (2) years of increasingly responsible experience in public agencies purchasing supplies, material, equipment, and services.
- Desired Experience & Knowledge:
- Public sector purchasing experience
- Understanding of municipal purchasing regulations, policies, and procedures
- Competitive bidding process and compliance requirements in the public sector
Education:
- A Bachelor's degree or any combination of training and experience equivalent to a Bachelor's degree in Supply Management, Purchasing, Business Administration, or a closely related field.
Substitution:
- Additional two years of increasingly responsible experience in the performance of purchasing-related duties within a public agency may be substituted for two years of the education requirement.
License of Certificate:
- Possession and maintenance of a valid California Driver's License and current automobile insurance are required.
- Possession of current CPM, APP, CPPO, or CPPB credential or other equivalent credential issued by a professional purchasing organization is highly desirable.
Supplemental Information
*The first Oral Board Interviews are tentatively scheduled for May 1, 2025 via Zoom*
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Purchasing Agent or designee. May exercise indirect supervision over clerical personnel.
SPECIAL REQUIREMENTS
Essential duties require the following physical abilities and work environment:
Ability to work in a standard office environment, attend night (evening) meetings, and travel to various locations within and outside the City of Milpitas.
CONFLICT OF INTEREST
Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually, and upon leaving office, in accordance with Resolution No. 8833.
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.
The City of Milpitas is an Equal Opportunity Employer.
RETIREMENT
Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security, but do contribute to Medicare.
MEDICAL INSURANCE
Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage.
RETIREE MEDICAL
Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service.
DENTAL & VISION
City provides full family coverage for Delta Dental and MES Vision at no cost to the employee.
LIFE INSURANCE
City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance.
DISABILITY INSURANCE
City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month.
DEFERRED COMPENSATION
City contributes $75 per month on the employee's behalf.
VACATION
Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service.
HOLIDAYS
Employees receive 12 paid holidays and one (1) floating holiday per year.
SICK LEAVE
Employees earn 12 days annually.
TUITION REIMBURSEMENT
Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement.
FITNESS PROGRAM
Employees are offered free access to City-sponsored sports and fitness programs.
The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or for more information on employee benefits.
01
Please indicate the highest level of education you have completed:
- High School Diploma or the equivalent (GED)
- College (30 semester units/ 45 quarter units)
- College (60 semester units/ 90 quarter units)
- College (90 semester units/ 135 quarter units)
- College (120 or more semester units/ 180 or more quarter units)
- Associate's Degree
- Bachelor's Degree
- Graduate Degree (Master's or Doctorate)
- None of the above
02
How many years of increasingly responsible experience do you have with public agencies in purchasing supplies, material, equipment, and services?
- Less than two (2) years
- Two (2) - three (3) years
- Three (3) - four (4) years
- Four (4) - five (5) years
- Five (5) - six (6) years
- Six (6) or more years
03
Please list any professional/public procurement or buyer certifications you possess such as: CPM, APP, CPPO, or CPPB.If none, enter N/A.
04
This position requires the possession of and ability to maintain a valid California Driver's License. Do you possess a valid California Driver's License?
- Yes
- No
05
Can you describe your experience with strategic sourcing in public sector purchasing? Please share an example of how you've established effective relationships and collaborated with multiple stakeholder departments to improve the procurement process. Specifically, explain how you have utilized strategic sourcing to enhance fiscal responsibility and transparency in your current or previous role.
Required Question