Capital Improvement Program Manager

SUMMARY

Under the general direction of the Director of Planning & Scheduling, the program manager oversees, manages, and coordinates the development and execution of the capital program and assigned projects from conceptualization through close-out. This may include as planning, design, system engineering, procurement, construction, contract close-outs, and systems testing. Ensures projects are completed on-time, within budget and achieve intended outcomes across a diverse range of capital projects. The program manager oversees the Capital Improvement Plan (CIP) process and leads its implementation.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Manages the annual CIP process, working closely with the Grants Analyst, project sponsors, and the GRTC executive team to ensure the CIP supports the agency's vision, mission, and goals.
• Oversees the agency's portfolio of projects and provides regular, actionable reporting to executive staff.
• Develops and maintains agency project management protocols, standards, and forms.
• Works with other departments to develop project management training for GRTC project managers.
• Maintains central repository for information on individual projects with the agency portfolio.
• Provides oversight of internal and external (FTA/DRPT) project reporting
• Coordinates and manages Transit Asset Management (TAM) planning and compliance activities to include annual plan updates and quarterly meetings.
• Develops the project plan and approach, including scope, schedule, and budget for all assigned projects.
• Recommends for approval project schedules, estimates and budget that are complete, realistic, and fully meet program goals and is responsible for adhering strictly to the approved project schedules and budgets.
• Coordinates with procurement to prepare project bid packages.
• Provides management oversight during all phases of the project.
• Manages the tasks, milestones, and deliverables for all projects, including tasks being performed by in-house staff, contractors, and consultants.
• Oversees coordination activities to establish schedule priorities.
• Reviews construction documents, including working drawings, signage and markings drawings, maintenance of traffic (MOT) plans and drawings, construction staging plans, and standard performance and construction specifications, and technical reports from third parties.
• Coordinates and maintains extensive contacts with internal and external stakeholders and project teams.
• Creates progress reports recording the project's advancements or delays to the Director and GRTC Management
• Negotiates critical and controversial issues as required to ensure that goals of the project are met.
• Coordinates the needs of various departments, resolving conflicts that impact the project schedule and costs.
• Develops and implements project specific QA programs.
• Oversees and/or directs, monitors contractor activities in the field and prepares essential contract documentation and certification for payment processing.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's degree in Engineering, Construction Management, Architecture, or related field Experience is required.
• Minimum of 5 years of experience in project and program management
• Demonstrated experience managing multidiscipline project teams.
• Strong organizational and time management skills
• Excellent oral and written communication skills required.
• Proficient in the use of MS Office products
• Proficient in MS Project
• Professional Engineer license preferred.
• CCM or PMP preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.