Capital Program Manager - Regional and Waterfront

Apply Now

Company: Metro Parks Tacoma

Location: Tacoma, WA 98444

Description:

Salary : $110,957.47 - $151,900.77 Annually
Location : Tacoma, WA
Job Type: Career Full-time Non Represented
Department: Business, Administration and Planning
Opening Date: 02/11/2025
Closing Date: 2/25/2025 11:59 PM Pacific

Job Description
Based on our internal equity review process, the starting salary for this position will be $110,957.47 yearly
To allow for growth and salary progression the full salary range is $110,957.47 - $151,900.77 annually. Employees will have the opportunity to move through the posted range based on annual performance reviews and merit increases.
Metro Parks Tacoma (MPT) is seeking an exceptional leader with expertise in capital program management and project delivery to serve as the Capital Program Manager - Regional and Waterfront within the Planning and Asset Management Division of the Business Administration and Planning Department.

The Capital Program Manager - Regional and Waterfront is responsible for the planning and implementation of capital projects for Regional and Waterfront Parks under the Capital Development and Major Maintenance Business Unit of MPT's Planning Division. This Business Unit manages a high volume of impactful park improvement projects within an integrated planning environment, delivering essential facilities to the Tacoma community with an equity emphasis. The Park District's strategic vision places MPT central to the continued transformation of Tacoma as a healthy, cohesive and vibrant community. The Capital Program Manager must embody the core values of the District as set forth within its long-range and strategic planning framework and demonstrate a commitment to fulfilling a vision for Tacoma as a 'City in a Park'.

The ideal candidate will have broad knowledge and experience with capital program development and delivery with a keen sense for the role of public parks and recreation facilities as critical urban infrastructure contributing to broader community health and wellness outcomes. This position demands an ability to manage multiple capital programs and projects simultaneously with an emphasis on multi-jurisdictional coordination and collaborative problem solving in a fast paced work environment. The scale of projects ranges from simple major maintenance replacements up to high-profile, multi-million dollar projects with a high degree of complexity. As MPT's Regional Park system is home to many miles of marine shoreline the ideal candidate will have specific skills and experience in matters related to shoreline planning, regulations, permitting, and coastal resiliency best practices.

The CIP planning and project management framework at MPT is increasingly data-driven in nature and draws upon recent advancement in our asset management systems and broader GIS-based level-of-service and equity mapping. The Capital Program Manager must understand these systems, skillfully interpret and translate this data to effect positive outcomes on behalf of the agency and the community that it serves.

The Capital Program Manager is responsible for the delivery of projects within the Regional and Waterfront Parks sub-section of the overall CIP, contributing towards the District's Capital Facilities Plan whose two-year spending plan averages approximately $25M annually. The successful delivery of this program requires a keen understanding of CIP rules and regulations, business and accounting practices, public-sector legislative processes, personnel management, tactful and effective communication skill, and a personal and professional commitment to manage through adversity when demanded.
Work where you play!Join our team at Metro Parks Tacoma to put your skills to use serving your community and making Tacoma a vibrant, healthy, and welcoming place to live.

Who We AreMetro Parks Tacoma (MPT) is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community. Located in Tacoma, Washington, Metro Parks' mission is to create healthy opportunities to play, learn, and grow. The independent park district spans the city providing a wide range of life-enriching destinations and services, including 70+ parks, 80+ miles of trails, 1,000+ acres of urban forest, 66 playgrounds, four community centers, Point Defiance Zoo & Aquarium, Northwest Trek Wildlife Park, Point Defiance Park, and much more. Our work is guided by eight core values that are the foundation of our actions and goals: innovation, excellence, equity, inclusiveness, sustainability, accountability, safety, and fun.
Why You'll Love it HereCome work where you play! You will contribute to the overall vitality and well-being of your community when you work for Metro Parks Tacoma, and you'll do so as part of a supportive team of committed, passionate, and mission-driven professionals. The people of Metro Parks are the key to its success, and you just might be the next great addition to our team. You'll receive a competitive wage, along with an attractive benefits package, including medical, dental, retirement, vacation, holidays, and much more. On top of that, you'll wake each day knowing that you're helping make Tacoma a great place to call home.

Position Information
Under the direction of the District-Wide Capital Improvement Manager, the Capital Program Manager serves as the manager of large and small capital project development and oversees the design, sequencing, coordination, fund administration, budgeting and agreements required to plan and construct capital improvements. This position also leads a staff that includes licensed professional planners, project managers, technical and support staff as well as outside contract project management professionals as required.

DISTINGUISHING CHARACTERISTICS:
Work involves administration of MPT's capital design and construction program, requiring experience with feasibility analysis, master plan and design processes, program and project management, construction management, as well as parks operations and maintenance practices.

Working closely with MPT Department Directors who ultimately manage the capital facilities, this customer-service oriented position must be able to develop, monitor, and manage project delivery for efficient use of District capital funds. The position must be able to address a variety of site development issues including environmental, historic and cultural aspects in a manner that enhances interdepartmental and interagency cooperation and public confidence. Adaptability, problem-solving and communication skills are essential. Experience with long-term capital asset management is desirable.

This position shall serve a key role in the cross-departmental coordination of CIP and major maintenance projects and shall serve on multiple committees and work groups implementing a work plan driven by MPT policy in the areas of sustainability, asset management and diversity/equity/inclusion. This position has extensive contact with citizen advisory committees, members of the public through presentations and meetings, developers, boards and commissions. Work is performed with considerable independent judgment within established policies and procedures. Work is reviewed by the Director or Deputy Director of Planning and Development through regular staff meetings, conferences and reports.

In the performance of their respective tasks and duties all employees are expected to:
  • Perform quality work within deadlines with or without direct supervision.
  • Interact professionally with other employees, customers and suppliers.
  • Work effectively as a team contributor on all assignments.
  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
  • Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards.

Essential Duties

The Capital Program Manager shall perform the broad duties of program and project administration while concurrently supervising staff and outside contract project management professionals to provide for the coordination and implementation of the District's capital improvement program. Duties include the following:

CIP Program Development & Management
  • Serve as a liaison with other District departments, partner agencies, business interests, community groups, and/or other interested parties to coordinate planning activities. Duties include coordination of planning activities; serving as a project spokesperson; organizing, participating in, and conducting meetings and presentations; and/or performing other related activities.
  • Serve as liaison with other District departments and partner agencies on matters related to CIP project development, design, construction and major maintenance and asset management program implementation.
  • Serve as Planning Division's representative on cross-departmental teams, work groups and committees. Through these committees collaborate with operations and program staff on the systematic evaluation, planning and implementation of district policies, goals and objectives related to facility development and management.
  • Collaborate closely with other Departments to guide the development and management of park properties in accordance with District policy in areas such as sustainability, asset management, and diversity/equity/inclusion.
  • Assist in the development and preparation of the capital improvement program input to the department's work plan and budget.
  • Advise Department Director and Department Deputy Director on approaches, methods, regulations and requirements for contracts and agreements; estimates charges for unit services.
  • Collaborate in the development of funding strategies and provide financial oversight of capital improvement programs and projects.
  • Prepare and deliver oral and graphic presentations to Park Board, Executive Cabinet, Commissions, Committees and special interest groups and general public.
CIP Project Management
  • Perform CIP project management, which includes: administering the activities of multiple concurrent projects; performing related construction review to ensure conformance/performance of contractors with design, specification, and contract documents; administering and applying related contracts; negotiating schedules for design and construction; coordinating project close-out and budget reconciliation; preparing reports, correspondence, advertisements, and official documents regarding project status, progress, and payments; and/or performing other related activities.
  • Coordinate the activities of multiple design, environmental, and surveying firms in the development of plans and specifications; prepares related project scopes; reviews designs prepared by consultants; coordinates the consultant selection process; negotiates consultant contracts; evaluates the performance of consultants.
  • Ensure compliance with construction contractual requirements and conditions from design phase through warranty phase; initiates, negotiates, and processes contracts; administers contract change orders and addenda.
  • Approve work authorizations, project estimates, contract awards and initiation of legislation requests.
  • Oversee the review and authorization of project budgets and expenditures.
  • Authorize payments to contractors and consultants; verifies accuracy of invoices and project accounting; implements and tracks Local and State grant budgets for projects.
  • Prepare and file permits with Local and State agencies; prepares grants for Local and State agencies.
  • Provide technical assistance to project agencies and departments.
Supervision of Staff and PM Consultants
  • Schedule, assign and review work of project administrators and contract project management professionals in the planning, coordination and administration of capital improvement projects.
  • Supervise staff and outside consultants in the planning, design and development of park projects, including: implementing and completing approved capital budget projects and other District-funded projects for development of parks and recreation facilities; participating in the review of private development projects and their impacts; identifying and researching issues and impacts of programs, policies, or projects; attending meetings; participating in inter-departmental and regional planning activities related to growth management and land use; preparing and drawing maps, schematics, and master plans; designing and drawing plans for construction documents; writing and preparing bid construction specifications; preparing cost estimates; and/or performing other related activities.
Occasional Duties:
  • Perform a variety of professional level work in managing the planning, designing and construction of park, open space and recreation facilities.
  • Maintain current knowledge of design trends and techniques; assure compliance with limitations and parameters of new laws, rules and regulations related to planning and development activities
Perform related duties as assigned.
Minimum Qualifications

EDUCATION & EXPERIENCE:
  • A bachelor's degree in planning, architecture, landscape architecture, engineering, construction management or other field related to this work.
  • At least six years of professional experience in planning, design and construction program management, or related work, including at least five years of capital project management experience.
  • Additional experience in shoreline planning, regulations, permitting and coastal resiliency best practices is needed when overseeing waterfront projects.
LICENSE & OTHER REQUIREMENTS:
  • Valid Washington driver's license with acceptable driving record.
  • Obtain a valid First Aid and CPR Card within the probationary period.
  • Landscape Architecture, Architecture or Professional Engineering license desired.
  • Public-sector management
  • Ability to work evenings and weekends as needed

Additional Information

ENVIRONMENT:
Office and outdoor work environment.
Working evenings, weekends and variable hours.
Constant interruptions.
Driving a vehicle to conduct work.

PHYSICAL ABILITIES:
Sitting for extended periods of time.
Hearing and speaking to exchange information and make presentations.

HAZARDS:
Contact with dissatisfied or abusive individuals.

ABILITY TO:
  • Develop and prepare plans, studies, reports and drawings related to planning, design and construction projects.
  • Manage logistics, sequencing and work plans to successfully deliver multiple projects in the capital program;
  • Negotiate complex issues having broad public policy implications with a wide variety of stakeholders.
  • Prepare and deliver oral presentations.
  • Establish and maintain effective working relationships with subordinates, public and private officials, developers, representatives from the city and other governmental agencies, community groups, and the general public.
  • Attend meetings and facilitate communication with elected bodies, special interest groups and the general public.
  • Provide training and give work direction and assistance to assigned staff.
  • Work confidentially with discretion.
  • Perform complex or varied tasks
  • Manage time efficiently and effectively through scheduling and prioritizing.
  • Work within and contribute to the effectiveness of a team, respecting differences.
  • Interpret rules and regulations.
  • Communicate clearly verbally and in writing.
  • Assess and evaluate situations effectively.
  • Exert optimal effort in successfully completing tasks.
  • Take initiative with minimal supervision.
  • Extract and record data and carry out calculations accurately.
  • Set up and operate equipment that can require selection from options or different settings.
  • Report for work regularly and on time.
  • Perform emergency first aid and CPR as needed and according to established guidelines.

KNOWLEDGE OF:
  • General content and types of laws, codes, administrative rules and policies governing urban/regional/park planning/design and land use.
  • Principles and practices of effective management and supervision.
  • Project design and coordination, public and community relations and policy development in a complex work program.
  • Park District operations, policies and procedures.
  • Oral and written communication skills.
  • Research, report writing and plan interpretation techniques.
  • Interpersonal skills using tact, patience and courtesy.
  • Principles and practices of public administration, including budgeting, purchasing, and record keeping.
  • Current GIS applications, CADD, and building information modeling (BIM)
  • Working knowledge in the field of Sustainability Best Practices
  • Working knowledge in the field of Asset Management
  • Working knowledge of Public Art project implementation
  • Correct English usage, grammar and vocabulary.

METRO PARKS TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER.
All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, political affiliation, disability or any other merit factor. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

MPT employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

MPT is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resources at .

Employment is subject to a national background check.

This position is an at-will position with no written or implied contractual agreement.
OVERVIEW (more detailed information can be found at Parks Tacoma )

Life Insurance: Provided at no cost to the employee through Unum, amount is equal to annual salary up to $275,000. Benefits will reduce at age 70.

Retirement Plan: All employees are covered under the Public Employees' Retirement System through the Washington State Department of Retirement Services (DRS).

Medical Coverage and Dental Coverage: Parks Tacoma pays 90% of the total cost of medical/dental coverage for employees and their dependents. If you enroll in a medical and/or dental plan and add dependents you will be required to provide documentation to show eligibility. Coverage begins the first of the month following the date of employment. Medical coverage is offered through Kaiser. Dental options include Delta Dental Service and Willamette Dental.

Health Care and Day Care Reimbursement Accounts: A benefit plan that allows you to pay for health care or dependent care expenses with "before tax" dollars.

Deferred Compensation (457 plan): Optional employee paid retirement savings plans are available through Empower, MissionSquare, and WA State Deferred Comp Program.

Paid Holidays for career employees: New Years Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, Two Floating Holidays are granted after successful completion of the probationary period.

Vacation: 13.33 hours earned monthly (20 days per year).

Sick Leave: 8 hours earned monthly.

Administrative Leave: 40 hours granted per year.

Employee Assistance Program (EAP) -SupportLinc provides emotional wellbeing and work-life balance resources to keep you at your best. Administered by CuraLinc Healthcare, the program offers guidance to help you address and resolve everyday issues at no cost to you or your family.

Community Center Fitness Pass - All Parks Tacoma employees get a Staff Pass to use at our community centers.The All Center Pass allows access to all four centers - Center at Norpoint, Eastside Community Center, People's Center and STAR Center.

Did you know... Benefits at Parks Tacoma include more than the great options for medical, dental and vision. There is so much more to our overall compensation package. Here are a few highlights:
  • Beyond Medical, Dental and Vision: All medical plans include Naturopathy, Massage therapy and Chiropractic care (some restrictions apply). See the for more information.
  • An Ounce of Prevention is Better Than a Pound of Cure: Stay ahead of the game by taking advantage of the quality preventative care our plans have to offer. Preventative care is covered at 100% so you are not charged the deductible or pay co-insurance for preventative care. See the for more information.
  • Tax Free Health Accounts: Parks Tacoma offers Flexible Spending Account options that allow you to set aside money on a pretax basis for out of pocket medical and/or childcare expenses. Sign up at the start of the year with open enrollment. If you have chosen the High Deductible Health Plan (HDHP), you will receive a Health Savings Account with an employer provided contribution. Check out the for more information.
  • Be Ready for Retirement: Retirement plan options include the required PERS contributions AND also several Deferred Compensation Plan (457 plan) Options. Retirement savings can help you set yourself up for success now (lowering your federal income tax threshold through savings on a pre-tax basis) and later. Check out the for more information.
  • Everyone Needs a Helping Hand: Employee Assistance Program - this program offers confidential, professional AND FREE 24/7 resources to all Metro Parks Tacoma employees. The program offers resources for things like: counseling, legal and financial services, ID theft victim resources, Daily living information, elder and child care, stress reduction tools, website access, newsletters, webinars and more.
  • Preparing for the Unexpected: Life Insurance & Accidental Death/Dismemberment Insurance is paid for by MPT and at no cost career employees . The amount is equal to your annual salary up to $200k. Check out the for more information.
  • Getting Fit: Fitness Center Pass - ALL Parks Tacoma employees are eligible to use our fitness facilities and even participate in many class at various community centers for FREE!
  • Checking Out All That MPT Offers the Community: Employees are provided an annual familiarization pass that becomes their passport to explore a variety of opportunities available throughout the District.
  • Supporting Work/Life Balance: Alternative Work Arrangements - Some positions have the option to remote work upon meeting requirements. This is a great benefit as it allows MPT to reduce our carbon footprint and employees to achieve better work/life balance.
  • Taking a Break: All MPT employees receive sick leave and career employees receive excellent Sick, Vacation and Holiday leave packages.
  • Making a Difference: There are multiple ways to make a difference beyond the work you do. MPT employees can contribute to the through payroll deduction (or one time payment). You can also participate in a with permission from your supervisor, be a member of the dragon boat team, donate blood at one of our member blood drives, or volunteer with our partner organizations.

Note: THIS BENEFIT OVERVIEW IS FOR INFORMATION ONLY AND DOES NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED HEREIN MAY BE MODIFIED AND/OR REVOKED WITHOUT NOTICE.
01

Do you meet the minimum qualifications for this position: A bachelor's degree in planning, architecture, landscape architecture, engineering, construction management or other field AND at least six years of professional experience in planning, design and construction program management, or related work, including at least five years of capital project management experience.
  • Yes
  • No

02

Please explain, in detail, how your experience and/or education meets the minimum qualifications.
03

Please provide three examples of your experience in parks and recreation and/or waterfront projects.
04

Are you able to work a variety of hours, to include evenings and weekends, to attend occasional meetings as needed? If no, please list what hours your are unable to work.
05

Do you have a valid driver's license?
  • Yes
  • No

06

Please indicate if you have any driving tickets, accidents and/or infractions listed on your abstract of complete driving record? (Please note: if selected for further review you may be required to provide a complete driving abstract).
Required Question

Similar Jobs