CDBG Program Administrator

Salary: $65,894.40 - $105,393.60 Annually
Location : Dothan, AL
Job Type: FULL TIME
Job Number: 123-25-01
Department: PLANNING & DEVELOPMENT
Opening Date: 04/15/2025
Closing Date: 4/28/2025 11:59 PM Central
FLSA: Exempt

Description

This position is responsible for the administration of the Community Development Block Grant Program.
Major Duties

• Prepares and/or coordinates the preparation of the 5-Year Consolidated Plan, the Annual Action Plan, the Consolidated Annual Performance and Evaluation Report, and the Analysis of Impediments to Fair Housing Choice Report.

• Manages and coordinates the activities of the Community Development Advisory Committee in the city's competitive funding process.

• Manages subrecipient applications and processes with the Zoom Grants Software System.

• Manages HUDs Integrated Disbursement and Information System (IDIS); sets up activities, funds activities, provides accurate and timely beneficiary and performance dates, and makes drawdown funding requests from HUD in the completion of CDBG projects.

• Prepares CDBG staff reports, agreements, budgets, and budget amendments with non-profit organizations for City Commission approval.

• Manages and monitors CDBG allocations and expenditures; evaluates the economic feasibility of projects.

• Ensures compliance with applicable laws and regulations.

• Prepares Environmental Reviews in compliance with all federal and state requirements; publishes legal notices and submits Requests for Release of Funds to HUD to initiate projects.

• Prepares the semi-annual Labor Standards Enforcement Report, the Section 3 Report, Quarterly Transaction Reports, and the Semi-Annual Contractor and Subcontractor Activity reports.

• Ensures compliance with Davis-Bacon requirements by monitoring contractor compliance with regulations related to the proper payment of workers; conducts field interviews with laborers; documents files and reports.

• Holds pre-construction conferences as needed.

• Monitors the performance of subrecipients and makes recommendations for improved delivery of services.

• Provides technical and administrative assistance to subrecipients and city personnel regarding CDBG programs and eligibility requirements.

• Serves as external spokesperson for the city in matters pertaining to CDBG program policies, plans, and objectives; attends City Commission meetings as directed; meets with the public as needed.

• Attends professional meetings, conferences, and webinars to identify regulation changes and trends affecting funding and administrative practices.

• Serves as the Title VI coordinator for the City of Dothan.

• Performs related duties.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION

• Knowledge of public finance and grant application and administration principles and practices.

• Knowledge of HUD grant administration and accounting regulations.

• Knowledge of IDIS and CDBG/HOME rules and regulations.

• Knowledge of budget preparation and management principles.

• Knowledge of computers and job-related software programs.

• Skill in preparing reports and correspondence.

• Skill in reading a variety of legal, financial, personnel, and housing documentation.

• Skill in problem solving.

• Skill in prioritizing and planning.

• Skill in interpersonal relations.

• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Planning and Development Director assigns work in terms of very general instructions and spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include the HUD Code of Federal Regulations, grant program policies and procedures, the Davis Bacon Act, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied management, administrative, and technical duties. Strict regulations contribute to the complexity of the position.

• The purpose of this position is to administer the CDBG program. Successful performance provides programs and services for area residents and ensures compliance with federal grant program regulations.

CONTACTS

• Contacts are co-workers, other city personnel, elected and appointed officials, representatives of non-profit agencies, HUD officials, state officials, contractors, engineers, sub-recipients, representatives of faith-based organizations, housing developers, and members of the public.

• Contacts are typically to exchange information, motivate persons, negotiate matters, justify matters, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table.

• The work is typically performed in an office.

• The work requires occasional field inspections of ongoing projects, Davis-Bacon interviews, site visits to subrecipient programs and other monitoring activities as required.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.
Minimum Qualifications

• Graduation from an accredited* college or university with a bachelor's degree in Urban Planning, Community Planning, Public Administration, Business Administration, Finance, or closely related field; and

• Five (5) years recent progressively responsible professional experience, public or private, in the grant administration of non-profit or community development programs; and

• Three (3) years of experience in community grant administration initiatives authorized by Federal Housing and Urban Development (HUD) and Title 1 of the Housing and Community Development Act of 1974.

• Graduation from an accredited* college or university with a master's degree in Urban Planning, Community Planning, Public Administration, Business Administration, Finance, or closely related field is preferred.

*Accredited through an agency recognized by the U.S. Department of Education (USDE) or the Council for Higher Education (CHEA).
NECESSARY SPECIAL REQUIREMENTS

• Possession of a valid driver license and acceptable driving record. (PBA 9/10/01)

• An applicant for this position is subject to various background investigations up to and including a criminal, credit, past employment, and reference checks.

• Employees are required to submit to Drug and Alcohol testing in accordance with the City of Dothan policy, which includes pre-employment and random tests for the duration of employment in this position. (PBA 8/13/12)

• Must meet the City of Dothan's employment physical standard, which includes drug/alcohol testing.

Application / Examination
Qualified applicants will be evaluated will be evaluated based on training and experience as documented on their application. This evaluation will comprise 100% of their final grade.
Applicants with a disability who feel they need accommodation should contact the Personnel Department in writing on or before the closing date of this advertisement by emailing
An Equal Opportunity, Affirmative Action Employer
The City of Dothan provides a diverse package of benefit programs:

• Vacation: 12 Vacation Days per calendar year
  
• Holidays: 12 Paid Holidays per calendar year

• Medical and Dental Insurance: Offered through Blue Cross/Blue Shield of Alabama. Rates vary based on coverage selected

• Retirement Plan: Administered through the Retirement Systems of Alabama

• Life Insurance: Administered through Unum Life. No cost for eligible employees
  
• Military Leave: up to 21 working days per calendar year with Military Orders
  
• Direct Deposit: Employees may elect to have their payroll check deposited directly into their bank account
  
• Employee Health Clinic: Industrial Nurse on duty for work related injuries and minor illnesses
  Other benefits include: Cafeteria plan, Credit Union, Deferred Compensation plans, Employee Assistance Program, Physical Fitness Program, Jury Duty Leave and more.....
  
  Note: All benefits are subject to eligibility requirements. Individuals are responsible for any related fees or charges that may apply.

01

Supplemental Questions: This information will be used to determine your placement on the employment register and if you meet the basic qualifications as listed on the job posting. Therefore, please give detailed descriptions of your job duties. You must thoroughly complete the Education and Work Experience sections of the application and the Supplemental Questions. Answer all questions as accurately and with as much detail as possible. Some questions request an explanation to support a "yes" answer. Your explanation should contain experience, education, etc., to show that you do possess whatever skill, knowledge or experience being addressed in the question. Employment and volunteer experiences used to answer any of the questions below must be listed on your application. If you use military experience to meet the experience requirements, do not give dates of your entire tour of duty, rather, you should indicate on your employment application, the month and year you began performing these duties and the month and year you stopped.

• I have read and understand the above statement and will submit any required verification or supporting documents by the closing date of this advertisement.

02

Which best describes your highest completed level of education?

• None
• High School Diploma or GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

03

Check the appropriate field of study for your degree.

• Urban Planning
• Community Planning
• Public Administration
• Business Administration
• Finance
• Other - Closely Related
• Other - Non Related
• No degree

04

If you checked "Other" in question #3 above, please list your degree/major/field of study, etc. If not applicable, list "N/A"
05

Which best describes your recent (within the past 5 years) progressively responsible professional experience, public or private, in the grant administration of non-profit or community development programs?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• More than 15 years

06

List employer/s where you gained the experience in question #5. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
07

List examples of duties performed to support your answer in question #5. Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
08

Which best describes your experience in community grant administration initiatives authorized by Federal Housing and Urban Development (HUD) and Title 1 of the Housing and Community Development Act of 1974?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• More than 15 years

09

List employer/s where you gained the experience in question #8. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
10

List examples of duties performed to support your answer in question #8. Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
11

Which best describes your recent (within the past 5 years) work experience with HUDs Integrated Disbursement and Information System (IDIS)?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• More than 15 years

12

List employer/s where you gained the experience in question #11. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
13

List examples of duties performed to support your answer in question #11. Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
14

Which best describes your recent (within the past 5 years) work experience preparing environmental reviews, publishing notices, and requesting funds to HUD to initiate projects?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• More than 15 years

15

List employer/s where you gained the experience in question #14. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
16

List examples of duties performed to support your answer in question #14. Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
17

Which best describes your recent (within the past 5 years) work experience providing technical assistance to subrecipients and engaging with the community regarding CDBG programs and eligibility requirements?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• More than 15 years

18

List employer/s where you gained the experience in question #17. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
19

List examples of duties performed to support your answer in question #17. Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
20

Which best describes your recent (within the past 5 years) work experience communicating with other local, state and federal officials addressing community development issues?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• More than 15 years

21

List employer/s where you gained the experience in question #20. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
22

List examples of duties performed to support your answer in question #20. Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below.DO NOT INDICATE "SEE RESUME."
23

Do you have a valid operator driver's license and an acceptable driving record?

• Yes
• No

24

I understand that once my application has been submitted for this specific position that I WILL NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply.

• Yes, I Understand

25

Note: Before submitting your application, be sure to review your application for completeness and accuracy. Your score will be based on the information you have provided on your application and supplemental questionnaire. Failure to provide sufficient detailed information will result in your application being rejected or receiving a lower score. Therefore, it is important that you provide complete employment information to include the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Resumes are not accepted in lieu of the application or supplemental questionnaire.

• I understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.

26

Personnel Use Only
Required Question