Chief of Staff

**This is a remote position**
Who Are We?
Take It Easy is a group of passionate fractional Executive Business Partners on a mission to redefine how CEOs and Founders scale their businesses.

We are a remote-first company disrupting the executive support landscape. We are more than just fractional assistants for hire; we are strategic thinkers who understand how to scale systems and processes to drive revenue. We are calendar and email pros who maximize efficiency in even the most chaotic environments. We thrive in the tech start-up space and continuously look for new ways to propel businesses forward.
Who Are You?
You are an experienced Executive Assistant who knows how to be a true strategic business partner-or a Chief of Staff who thrives in supporting startup growth. You understand that your role is more than just administrative; it's about building systems, increasing efficiency, and enabling leaders to focus on the bigger picture. You're ready to break free from the corporate mold and be part of a team that supports growth and builds businesses.
Why Are We Creating This Pipeline?
While we may not be hiring immediately, we are actively building a network of top-tier candidates for future Chief of Staff opportunities. If you are a dynamic, highly skilled professional interested in being considered for upcoming roles, we encourage you to apply.
What You'll Do:

• Optimize Executive Efficiency: Manage inboxes, respond on behalf of executives, and ensure smooth operations.
• Calendar Management: Keep executives on schedule with well-organized, prepared, and optimized calendars.
• Operations Management: Create SOPs, manage internal and external presentations, take meeting minutes, and drive business goals forward.
• Executive Representation: Attend meetings on behalf of CEOs/Founders and effectively communicate their vision and priorities.
• Event & Travel Planning: Coordinate logistics for business and personal travel, events, and accommodations.
• Executive Outreach & External Relations: Organize and streamline communications with external stakeholders.
• Board Management: Assist in coordinating and managing Board of Directors interactions.
• Expense Management: Record and submit expense reports with accuracy and efficiency.
• Personal Assistant Responsibilities: Manage executive gifting, reservations, appointments, personal travel, and other ad hoc tasks.
• Start-Up Operations Support: Take on additional duties as needed to keep the startup running seamlessly.

What You Bring:

• Ability to manage priorities seamlessly across multiple clients in a fast-paced environment.
• Exceptional attention to detail, particularly in operational and administrative tasks.
• Ability to adapt leadership and communication styles based on the situation.
• Strong proficiency with tools such as GSuite, Office, Zoom, Teams, Slack, Asana, Trello, and Notion.
• A creative problem-solving mindset, with a proactive and forward-thinking approach.
• Comfort in navigating ambiguity, handling uncertainty, and bringing clarity to chaos.
• Passion for organization and process improvement.
• Resilient, highly motivated, and embodying our core value: Grit.
• Ability to work independently and meet deadlines with minimal supervision.
• Deep passion for executive support and helping others succeed.

Preferred Qualifications:

• 7+ years of experience as an EA, Chief of Staff, or in a similar role, supporting C-level executives.
• At least 1 year of experience working in startups.
• Strong technical aptitude and adaptability to new technology.
• Experience in startup fundraising is a plus.
• Located in North America.

What to Expect:
This is an expression of interest for future hiring needs. By joining our candidate pipeline, you'll be the first to know when opportunities open up. If you align with our mission and are excited about the possibility of joining our team, we'd love to stay connected!

Take It Easy is committed to building a diverse and inclusive team. We encourage candidates from all backgrounds to express their interest.