Clinical Trials Site Manager

HealthTech Connex Inc. (HTC) is a brain technology company focusing on cuttingedge innovations and services for rapid impact on health improvements and outcomes in neurological performance. With brain vitality as a premier focus, HTC provides translational neuroscience innovations to care and community sectors worldwide, bridging the gap between what's capable in the laboratory and what's available in the real world. Our mission is to revolutionize the way the brain is measured by transforming ground-breaking research & development into solutions that can positively impact brain health around the world. (healthtechconnex.com)

Our business model is to MEASURE, TEST, and TREAT for optimal brain health. We accomplish this through our subsidiaries as follows:

• MEASURE NeuroCatch Inc.: Our neurohealth technology company with an industryleading medical device (the NeuroCatch Platform) offers an objective evaluation of cognitive function, which is delivered in minutes at the point of care. (neurocatch.com)
• TEST - Centre for Neurology Studies: Our clinical trials group administers high quality research services to advance healthcare innovations for a positive impact on brain health. (centreforneurologystudies.com)
• TREAT - Surrey Neuroplasticity Clinic: Our neurorehabilitation clinic focuses on comprehensive therapies using advanced, noninvasive brain technologies to help treat people with neurological conditions. (snpc.tech)

Our purpose is to Boldly Elevate People. Our core values are to be GREAT (Growth Mindset, Respectful, Elevates Others, Authentic and has True Grit). Work with us to positively impact a billion brains!

Job Summary

The Clinical Trials Site Manager will oversee the day-to-day operations of the Centre for Neurology Studies (CNS), a boutique clinical trials company specializing in innovative research and consulting services in brain and mental health studies. This role offers an exciting opportunity to lead a dedicated team, drive groundbreaking research, and contribute to the advancement of neurological health. As the key figure in ensuring the smooth execution of clinical trials and the smooth running of our operations, you will be at the forefront of cutting-edge developments in brain and mental health.

Why Join Us?

At CNS, we specialize in brain and mental health trials, offering a unique opportunity to work in a fast-paced, innovative environment. Our team is involved in pioneering research, including work in psychedelics and the use of our own medical device, NeuroCatch, which we also promote to other researchers conducting trials. If you are passionate about brain health, enjoy working in a dynamic setting, and have a process-driven mindset with a flair for innovation, we would love to hear from you!

Responsibilities

Service Management

• Act as the primary point of contact between site staff, investigators, subcontractors, and sponsors, facilitating effective communication and coordination. Establish and maintain positive, long-term relationships with all participating project stakeholders.
• Ensure sufficient resources are in place to meet project budget, timeline, and quality expectations.
• Drive timely initiation, conduct, and completion of clinical trials and contracted services.
• Represent the company at conferences and events, and contribute to marketing initiatives.

People and Office Management

• Lead the team by overseeing recruitment, development, and performance management. Take charge of workload management and team organization.
• Provide initial training, ongoing support, and mentorship to existing and new staff. Cover topics such as protocols, regulatory compliance, REB communications, site policies, and standard operating procedures (SOPs).
• Regularly track and generate reports on operational key performance indicators (KPIs). Prepare monthly progress reports on a project-by-project basis.
• Ensure that staff have the necessary resources to excel in their roles.
• Draft and manage contracts for vendors and subcontractors as needed.

Financial Management

• Assist the VP, Clinical Research in developing and managing annual operating budgets, project timelines, and personnel resources for successful simultaneous project execution.
• Oversee the CNS annual operational budget and all project budgets, negotiating additional funding as needed. Collaborate with the finance team to manage incoming and outgoing invoices.
• Support drafting and negotiating study proposals, project charters, legal contracts, budgets, and confidentiality agreements.

Quality Management

• Proactively manage risks by identifying, addressing, and resolving real and potential issues promptly. Implement mitigation strategies as needed.
• Conduct regular internal monitoring and quality control checks to ensure data integrity and protocol compliance.
• Lead quality improvement initiatives, including managing investigations and CAPAs, as per the CNS' Quality Management Plan.

Qualifications and Experience

• Bachelor's degree in life sciences, nursing, or a related field.
• Minimum of 3-5 years of experience in clinical trial site management or a related role is preferred
• Comprehensive knowledge of clinical trial processes, GCP, and regulatory requirements.
• Strong grasp of budgets, contracts, forecasting, and invoicing in a clinical trials context
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Additional expertise in study design, technical writing, statistics, regulatory, and/or data management is an asset

What We Offer

• The opportunity to work in a dynamic, innovative, technology-driven environment with an engaging and supportive work culture. We strive to "Boldly Elevate People" and are dedicated to supporting internal growth as we take on new challenges in exciting, and forward-thinking industries. As we grow, you will too.
• We offer a flexible working environment with remote working for 1 day per week.
• We offer a competitive compensation package, including a generous base salary commensurate with experience, excellent extended health and dental coverage, Registered Pension Plan (RPP) matching, paid parking for all onsite staff, flexible vacation, paid time off, and employee stock options.
• Our head office comes with additional benefits! Enjoy the rooftop terrace patio with stunning mountain views, access to 24/7 onsite gym facilities, and cupboards filled to the brim with coffee.

Our Commitment to Equity, Diversity, and Inclusion

HealthTech Connex is committed to creating a team of individuals where difference is celebrated and empowered. We vow that all qualified applicants will receive consideration for employment regardless to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. HealthTech Connex is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Applying an equity, diversity, and inclusion (EDI) lens to our hiring and succession planning practices ensures a rich company culture and allows us to live our core values to Be GREAT!