Contract Management Coordinator - PWS

Job Title

Contract Management Coordinator - PWS

Organizational Unit

Development & Infrastructure Services -> Public Works Services

Requisition #

25-89

Location

Operations Centre - Newmarket, ON L3Y9E8 CA (Primary)

Shift Type

Days Only

Job Type

Contract

Date Posted By

4/22/2025

Date Posting Closes

5/8/2025

Time Posting Closes: 5:00 p.m.

Category

PWS Director's Office

Career Level

Experienced (Non-Manager)

Education

College Diploma

Salary Payband/Range

$48.00 - $57.00 per hour

Job Description

Under the direction of the Director, Public Works Services, the Contract Management Coordinator is responsible for managing procurement and contract management activities within the Public Works Services (PWS). This role involves developing procurement strategies, planning and executing procurement activities, procurement document creation, management, and ensuring compliance with relevant regulations and policies. The Contract Management Coordinator liaises and collaborates with PWS subject matter experts (SMEs) and procurement staff to prepare bid documents, manage tendering processes, and oversee contract execution and performance. They ensure that procurement activities align with project timelines, budget requirements, and corporate objectives.

Job Requirements

Completion of post-secondary diploma preferably in Business Management or Public Administration, or combination of education and demonstrated progressive public procurement contract/tender consulting experience.

Professional designation, or working towards a designation, from a recognized professional Procurement association, such as the Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) designations would be an asset.

Significant operational experience in public works, or infrastructure services within a municipal government, or equivalent position with other levels of government would be an asset.

Knowledge of leading and experience in applying Project Management Body of Knowledge (PMBOK) ten (10) Project Management Knowledge areas and their processes. Project Management certificate would be an asset.

Demonstrated knowledge and experience of computer programs inclusive of Microsoft Office (Word, Excel, Power Point and Outlook), financial software systems such as JD Edwards, and procurement software systems such as Bids & Tenders.

Excellent written and verbal communication, organization, demonstrated aptitude for figures, report writing, public relations, interpersonal skills.

Strong multi-tasker with flexibility to manage changing priorities/demands, and timelines through analytical and problem-solving capabilities. Reacts to project adjustments and alterations promptly and efficiently.

Effective consulting, negotiation, relationship-building capability with all levels of staff and vendors including a strong customer service orientation.

Ability to work independently as well as part of a team demonstrating strong team leadership skills.

Valid Class "G" Driver's License in good standing with a reliable vehicle to use on corporate business.

The Town of Newmarket is committed to accommodating all applicants in accordance with the Ontario Human Rights Code for all employment activities including the recruitment process.

Additional Information

Contract Management Coordinator - PWS - Job Description