CONTRACT SPECIALIST

Job Requisition ID: 44901

Agency: Department of Human Services
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option: None

Opening Date: 03/14/2025
Closing Date/Time: 03/27/2025
Salary: Anticipated Salary $5,703-$8,170/month ($68,436-$98,040/year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44901

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office of Contract Administration is seeking to hire a position to serve as a Contract Specialist. This position assists in creating and tracking status of administrative contracts for modifications, renewals, amendments, and creation of new contract upon the end of term dates for the agency-wide contracting unit. This position investigates discrepancies and verifies resolution; plans, directs and initiates administrative contracts and amendments for an assigned area under the responsibility of the Office of Contract Administration including mailing services (such as Pitney Bowes, UPS, IGOR), temporary services agencies and photocopier vendors; coordinates the development and execution of administrative contracts for an assigned area; ensures the appropriate obligation of funds for each contract and the necessity of amending them; and advises management on contractual issues and serves as liaison with other state agencies in coordinating purchasing requirements.

Essential Functions

• Serves as a Contract Specialist.
• Plans, directs and initiates contracts and amendments for an assigned area under the responsibility of the Office of Contract Administration including mailing services (such as Pitney Bowes, UPS, IGOR), temporary services agencies and photocopier vendors.
• Creates and/or processes Personal Service Contracts.
• Coordinates the development and execution of assigned administrative contracts for the agency-wide contracting unit.
• Performs central review, control and approval process through checking requisitions, bids, purchase orders, procurement business case, amendments, and contract obligation documents.
• Advises management on contractual issues and serves as liaison with other state agencies and other divisions within the agency in coordinating purchasing requirements.
• Monitors contract for maintenance and overall operation.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization, OR completion of an agency approved professional management training program.

Preferred Qualifications

• One (1) year of professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking, prioritizing, and tracking the process of numerous contracts simultaneously.
• One (1) year of professional experience creating, revising, and utilizing complex documents, facilitating the documentation process for approvals.
• One (1) year of professional experience working with the principles of government accounting systems, policies, and procedures relative to contract development.
• One (1) year of professional experience working with the principles and practices of public and business administration, as well as Federal and State regulations and policies
• One (1) year of professional experience exercising judgment and discretion in developing and interpreting departmental policies and procedures.
• One (1) year of professional experience analyzing administrative problems and adopting an effective course of action.

Work Hours: 8:30am-5:00pm, Monday - Friday; 1-hour unpaid lunch

Work Location: 600 E Ash St, Springfield, Illinois, 62703

Office of Contract Administration

Administrative Contracts

Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group: Leadership & Management; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com