Contracts Manager

Job Title: Contracts Manager

Location (city, state): Deer Park, TX

Industry: Contracting/ Manufacturing

Pay: $38-$57/hr

Job Summary:

A rapidly growing industrial services company is looking for a Contracts Manager to support its operations, sales, and procurement teams. This role involves reviewing and managing customer and vendor contracts, ensuring compliance with legal, commercial, and safety requirements, maintaining up-to-date contract records, and communicating key contract milestones such as additions, modifications, expirations, and renewals to internal stakeholders. The position requires strong administrative skills, attention to detail, and a solid understanding of contract principles to support maintenance, turnaround, and project service work for major energy and infrastructure clients.

Duties/Responsibilities:

• Work closely with regional/branch teams to complete customer pre-qualification forms (PQFs), master service agreements (MSAs), contract documents, questionnaires, and pricing spreadsheets promptly.
• Maintain and update key "bid" and contract documents to ensure consistency across customer agreements and facilitate quick contract modifications or additions.
• Review, redline, and negotiate customer and vendor contract terms, including payment conditions, indemnities, and insurance requirements, aligning them with company policies. Coordinate with insurance providers to confirm compliance with contract obligations.
• Organize and maintain contract files in the company's internal system or contract management software. Distribute key contract details to relevant departments for tracking renewals, expirations, addendums, or new agreements.
• Ensure compliance with all required contract obligations and deadlines, notifying internal teams well in advance of upcoming milestones.
• Work with Pricing/Project Controls and Billing departments to monitor, maintain, and audit contract pricing files. Verify that the company's ERP system reflects the latest customer-specific pricing and that invoicing aligns with contract terms.
• Oversee compliance with state contractor licensing requirements in all operational areas.

Required Skills/Abilities:

• Extensive experience with standard contract terminology, including indemnifications, terms, and warranties.
• Strong organizational and administrative skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and SharePoint).
• Experience with DocuSign, Adobe Sign, or similar platforms for contract management.
• Familiarity with contract management software for creating, editing, and tracking contract documents (e.g., PandaDoc, DocuSign CLM, SAP Ariba, Procore, or similar systems).

Education and Experience:

• Minimum of five (5) years of relevant contract administration experience.
• Experience in adjacent fields such as paralegal or insurance underwriting may be considered.
• Experience with international contracting is a plus but not required.
• A Bachelor's degree in Business Administration, Accounting, or a related field is preferred.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

#Admin3