Controller

Position Type:
Classified/Confidential

Date Posted:
11/12/2024

Location:
District Office

Date Available:
04/01/2025

Closing Date:
Until Filled

District:
Glenbard Township High School District 87
Job Posting ID#: #9694
Closing Date: Until Filled

Position

Controller

Building

District Office

Position Type

Confidential

Term

12-month, 261 days

Hours

8 hours per day

License Required

None

Supervisor

Asst. Superintendent for Finance and Operations/CSBO

Rate of Pay

Commensurate with Experience starting at $125,000

Start Date

4/1/2025

Position Summary

The Controller for Glenbard High School District 87 will play a vital role in supporting the district's financial integrity and operational efficiency. Reporting directly to the Assistant Superintendent of Finance and Operations, the Controller will be responsible for overseeing the district's accounting operations, ensuring accurate financial reporting, budget monitoring, and compliance with state and federal regulations. This position is a leadership role with supervision of the day-to-day staff in the business office. This role will include the preparation of monthly, quarterly, and annual financial reports, supporting budget development, and implementing best practices to streamline accounting processes.
In addition to managing day-to-day accounting functions, the Controller will be instrumental in enhancing internal controls and developing effective financial procedures. The individual will work closely with department heads and school administrators, providing guidance on budget management and offering insights to support informed financial decisions. By analyzing financial data and conducting thorough audits, the Controller will help maintain accountability and transparency across all financial operations within the district.
This position is essential to upholding the district's commitment to fiscal responsibility and long-term sustainability. The ideal candidate will bring a strong background in accounting or finance, a keen attention to detail, and excellent communication skills to foster collaboration with both internal and external stakeholders. The Controller's contributions will directly impact the district's ability to allocate resources effectively, ultimately supporting the academic success and well-being of Glenbard's students.

Qualifications

• BA/BS in Accounting, Finance, or relevant field (CPA preferred)
• Chief School Business Officer (CSBO) endorsement or interest in pursuing; preferred
• Minimum 3 years of accounting experience (school finance a plus) in audit oversight, budgeting, cash management and bank reconciliation
• Knowledge of accounting principles (GAAP), governmental auditing standards (GASB), and fund accounting in Illinois school districts (preferred)
• Strong analytical skills, good working knowledge of EXCEL, MS Office Suite and Google suite, familiarity with Skyward financial system a plus.
• Ability to lead and supervise a team in the day to day operations of the business office and to participate and foster professional growth of our staff

Essential Duties and Responsibilities (Not all Inclusive)

Audit & Controls

• Oversee annual independent audit, providing necessary documentation to auditors and perform role of liaison to audit staff.
• Monitor A/P transactions for timely payment, accuracy and compliance with policies and procedures
• Supervision of procurement card program and their uses. Ensure appropriate and consistent use including the number of cards and dollar amounts provided.
• Supervise internal cash controls - ensure building staff follow district approved procedures

Budget responsibilities

• Prepare budget worksheets for appropriate staff members.
• Review budget requests for reasonableness and coordinate entry into system.
• Prepare the tentative budget document for review and approval by senior staff, in accordance with Administrative and Board of Education Policy.
• Coordinate with Human Resources to ensure the accurate and efficient budgeted salaries and stipends
• Monitor & analyze budget to actual variances
• Team with Assistant Superintendent to develop base five-year forecast.
• Maintain chart of accounts in accordance with the Illinois Program Accounting Manual (IPAM).
• Review journal voucher entries prepared by Business Office Staff as required (cash, revenue and expenditure transactions).
• General ledger responsibilities. Including but not limited to audit of general ledger transactions for validity and accuracy.

Cash Management

• Ensure monthly bank reconciliation is completed on a timely basis to ensure assets are correctly stated.
• Maintain cash flow analysis.
• Transact and record bank transfers, wires, and ACH credits/debits, as needed.
• Team with financial banking institutions (i.e. PMA) to discuss and monitor day-to-day investment activity.
• Team with Assistant Superintendent to develop investment strategy. Provide progress updates quarterly and ensure the board receives appropriate communication on a regular basis
• Ensure building cash controls are communicated and adhered to

Financial Reporting

• Prepare revenue, expenditure and investment reports for Finance & Facility Committee (including year-end financial forecast for revenues and expenditures)
• Perform ISBE financial reporting, including, ISBE 50-36, ISBE 50-37 and ESSA reporting.
• Lead and coordinate timely claims in IWAS financial reporting for department
• Ensure District-wide tracking sheet for all IWAS reports is accurate and updated no less than annually
• Ensure Student services Medicaid claims (in MAC system) are completed accurately (quarterly)
• Ensure sales tax reporting is completed accurately (monthly)
• Provide report analysis as needed (% collection of levy, energy usage trend, etc.)
• Coordinate fixed assets report and review as needed
• Coordinate 1099s & related IRS reporting and SAM renewal (annual)
• Ensure funds for Arbiter are transferred (as needed) and support fundraising (Snap) account management

Requisitions and Purchase Orders

• Review and approve requisitions and purchase orders
• Ensure AP & Bookkeepers close purchase orders while maintaining separation of duties
• Set and communicate strict timelines for requisitions & purchase orders

Perform other duties and tasks as assigned by the Assistant Superintendent of Finance and Operations / CSBO

Knowledge and Skills

• Ability to read, analyze and interpret documents such as correspondence, surveys and electronic media.
• Ability to write professional communications.
• Ability to present information effectively and to respond to questions from individuals and groups
• Ability to establish and maintain effective working relationships with staff and community members
• Ability to communicate clearly and concisely, both orally and in written form
• Ability to complete mathematical operations and apply concepts of basic mathematics
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to maintain current job skills as directed, especially in technology-related activities
• Ability to perform essential duties with an awareness of school district requirements and School Board policies
• Organized, detail-oriented, ability to switch assignments quickly
• Willing to adapt to changes in procedures in a dynamic working environment.
• Ability to interact constructively and collaboratively with others. Professional in demeanor, possesses excellent verbal and written communication skills and relates well to others
• Must demonstrate the ability to work independently and maintain confidentiality
• Outstanding customer service skills for dealing with parents and staff and vendors
• Self-starter and able to learn quickly.

Physical Demands and Work Environment

• The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee is frequently required to stand, walk, operate duplicating machines and computer equipment; reach with hands and arms; and will frequently repeat actions with the same hand, arm, or finger motion such as when typing.
• Specific vision abilities required by this job include close vision, and the ability to adjust focus. In addition, the ability to withstand long-term use of video display terminals (VDT) is required.
• The employee may occasionally lift up to 30 pounds such as reference books.
• The noise level in the work environment is usually moderate.
• The pace of work tasks would be considered as fast.
• Work is usually conducted at one job site, however, on occasion, this employee will be required to attend meetings, conferences, or workshops and events at other sites as assigned.

Direct Questions to:

Dr. Seth Chapman
Asst. Superintendent of Finance and Operations/CSBO
Glenbard Township HSD #87
596 Crescent Blvd, Glen Ellyn, IL 60137
www.glenbard87.org


Interested parties should fill out the online application at District 87 - Employment

The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.
Glenbard Township High School District 87 is an Equal Opportunity Employer. It is the policy and practice of District 87 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. It shall be the policy of Glenbard Township High School District 87 to hire all staff without discrimination because of race, color, creed, religion, sex, sexual orientation, gender expression or identity, marital status, national origin or ancestry, age, disability, physical or mental handicap unrelated to ability, veteran, military status or an unfavorable discharge from service, or citizenship status provided the individual is authorized to work in the United States. Glenbard Township High School District 87 is committed to a workplace free of unlawful discrimination, harassment or retaliation as mandated under Title VI, Title IX, Section 504, the Age Discrimination Act, the Boy Scouts Act, and the Americans with Disabilities Act.