Controller

Department
Controller

Compensation
$135,000.00 to Negotiable Annual

Essential Functions

• Accounting:
  
  • Prepare and maintain official accounting records for all university funds.
  • Maintain the university's Finance ERP system.
• Student Financial Services/Cashiering:
  • Collect and receipt all revenues and deposits to university accounts, including student payments and collections.
  • Manage student tuition and fee accounts, as well as other receivables.
  • Handle annual 1098-T reporting.
• Business Asset, Inventory Control, and Records Retention:
  • Serve as custodian of all university assets.
  • Conduct annual inventory, inventory control reporting, and manage the survey and disposition of surplus property.
• Direct Support Organization (DSO) Accounting:
  • Act as accounting manager for the University of North Florida Financing Corp.
  • Provide accounting, reporting, and ERP assistance to the university's other DSOs as required.
• Disbursements:
  • Process, record, and account for all university debts and financial obligations, including student financial aid disbursements.
  • Handle annual vendor 1099 reporting.
  • Assist Treasury with bank reconciliation and ERP related items.
• Financial and Accreditation Reporting:
  • Oversee annual federal and financial audits of the university.
  • Prepare interim and year-end financial reports for various constituencies, such as auditors, bond rating agencies, Board of Trustees, Board of Governors, NCAA, and IPEDS, ensuring compliance with relevant accounting pronouncements.
• Travel Management:
  • Oversee guidelines and procedures for travel authorization and reimbursement.
• Tax Issues:
  • Oversee accounting and reporting for tax areas such as sales tax, worker classification, non-resident alien issues, unrelated business income, and sponsorship/advertising, etc.
• Policy-making and/or interpretation:
  • Responsible for interpreting and communicating fiscal policies of the Federal Government, State of Florida, Board of Governors, University Board of Trustees and the University to various constituencies including Deans, Directors, Department Heads and other University personnel.
  • Responsible for implementing all financial, cost, and tax accounting policies and procedures.
• Other Duties:
  • Perform other duties and special analyses as requested by the Associate Vice President or Vice President.
  • Serve on committees and attend various organized campus groups.

Other Characteristics of the Position

• Proven supervisory and leadership skills, strong interpersonal skills, and excellent communication skills along with knowledge of GASB (including recent pronouncements), fund accounting and financial management information systems.
• Extensive planning, innovation, formulation and implementation of accounting techniques and administrative processes to establish and maintain controls while motivating employees to provide superior customer service. Leadership skills to guide staff through changes. Demonstrated ability to communicate with staff and with the campus constituencies as a whole. Demonstrated ability to work well under pressure. Highly ethical.
• Preference given to individuals who hold a CPA certificate; have previous experience with Higher Education ERP systems; are eligible to sit for the CPA exam.

Program Direction and Development

• This position is responsible for the formulation and implementation of the University's financial and accounting program including issues relating to or resulting from devolution from the State and the implementation of an ERP system.
• Design and implementation of materials/goods life cycle system. Evaluation and enhancement of the unit is also the responsibility of the position.
• The University Controller shall develop a service-oriented program to support the instructional, research and service functions of the University of North Florida.

Monetary Responsibility

• The functions of this position involve the handling of over $300 million in revenue and over $300 million in operating expenditures as well total net assets of the University for Fiscal Calendar.

Level of Public Contact

• Contact-President-infrequently, Financial inquiry/analysis Vice Presidents- frequently, Financial inquiry/analysis Campus Deans & Directors-frequently, Fiscal Policy other Campus contacts- frequently, Fiscal Policy Vendors-Frequently, Disbursements/contract issues State Comptroller's office-,infrequently Disbursements/policies issues Auditor General Staff-Frequently, Audit/Control matters Board of Trustees-Frequently, Financial reporting Inspector General-frequently, Accounting matters ORSP-frequently, Accounting matters University Counsel- Frequently, Tax & Legal matters. Frequent contact with internal and external constituents. Included executive management, Deans and Directors, faculty/staff, vendors, students and parents.

Supervision Exercised

• Office Manager, Tax Analyst, Assistant Controller/Reporting, Assistant Controller/Bursar, Assistant Controller/Disbursements and Business Assets.

Supervision Received

• As indicated by the professional level of this position, it is anticipated that little daily supervision is required and oral guidance during weekly meetings with the Associate Vice President for Administration and Finance would be sufficient. The incumbent is expected to communicate with the supervisor and to make known immediately the occurrence of any serious problem or to note ant areas where assistance may be needed

Required Qualifications:

This position requires either (a) Master's degree from an acceptable accredited institution in a directly related area of specialization and six years of experience directly related to the job functions; (b) Bachelor's degree from an acceptable accredited institution in a directly related area of specialization and eight years of experience directly related to the job functions; or (c ) 12 years of direct experience.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.