Coordinator, Asset Information

Salary: $99,715.20 Annually
Location : 10 Park Plaza, Boston
Job Type: Full-Time
Job Number: 25-20848
Department: MBTA - Engineering
Area: 314-Asset Management Planning (Capital)
Opening Date: 03/03/2025
Closing Date: 3/17/2025 11:59 PM Eastern
Licenses / Certifications: None Required
Union Affiliation: L453 Professional
Safety Sensitive: No; this is not a Safety Sensitive position.
Essential Classification (Emergency Staff): Yes; this position is classified as essential. Employees in this role are required to report to work for their assigned work hours or as directed by supervisory personnel during declared States of Emergency.
On-Call or 24/7: Yes; this position is classified as on-call or 24/7. Employees in this role must be available to respond to page / text / call and report to work as directed by supervisory personnel.

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.
Job Summary

In line with 49 CFR 625, 630, and 673 requirements, the Asset Information Coordinator will assist with the asset management program in identifying, recording, and analyzing asset information for asset lifecycle management. Working within Asset Management, this position will liaise with capital programs, including external designers and contractors, to ensure that asset information is being tracked, recorded, and delivered according to the
MBTA's Asset Management standards.

The Asset Information Coordinator will be engaged in data collection, and analysis covering facilities, power, signals, track, and structure assets. The Asset Information Coordinator will assist in the oversight of the asset management program by undertaking tasks to mature the asset registry and expand adoption of the Enterprise Asset Management Systems (EAMS).

Duties & Responsibilities

• Validate asset information via both desktop exercises and field visits of the infrastructure throughout the MBTA.
• Oversee, manage, and provide basic training for personnel to collect, verify, and document asset data as part of the Capital Delivery and Asset Management Programs.
• Review and update engineering documents in line with asset management methodologies.
• Review and validate new asset data from major Capital Programs and act as handover liaison between Asset Management, Engineering and Capital Division (ECD), Operations, and Engineering & Maintenance.
• Assist with the continuous improvement of both the Asset Management Program and asset documentation.
• Respond to each inquiry, whether from a customer, vendor, or co-worker in a professional and courteous manner.
• Enforce the Department of Asset Management policies and procedures by monitoring compliance as it relates to assets, audit requirements and other MBTA manuals and directives.
• On occasion be flexible to work all shifts and/or locations as assigned or directed.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
• Perform related duties and projects as assigned.

Minimum Requirements & Qualifications

• A Bachelor's degree in Engineering, Construction Management, Architecture, or a related field from an accredited institution.
• Two (2) years of professional experience in one of the following disciplines with professional knowledge of industry engineering principles and practices related to transportation, transit, building management, or construction.
• Strong analytical, mathematical, organizational, planning, time management, and interpersonal skills.
• Proficiency with Word, Excel, PowerPoint, and database applications.
• The ability to read, interpret and make recommendations based on technical documents and drawings including blueprints, maintenance manuals, specifications, and schematics.
• The ability to work in an active railroad and maintenance environment and the physical constraints associated with the working environments.
• The ability to quickly learn new technologies tools and processes.
• The ability to effectively work with employees at all levels within the Authority, vendors, and individuals outside the agency.
• Excellent written and verbal communication skills.
• Excellent customer service and conflict resolution skills.
• The ability to pay attention to details, use sound judgment, and prioritize work.
• The ability to work any and all shifts and/or locations as assigned or directed.

Substitutions Include

• Master's degree from an accredited institution in Construction Management, Architecture, Engineering, Transportation, or another related field substitutes for two (2) years of work experience.
• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the Bachelor's degree requirement.
• An Associate's degree from an accredited institution and an additional three (3) years of directly related experience substitute for the Bachelor's degree requirement.

Preferred Experience and Required Skills

• A Bachelors' degree from an accredited institution in a technical field related to Electrical, Power, Civil Engineering, or a related field.
• Five (5) years of experience working in Transit or the Railroad.
• Extensive experience in technical design, inspection, rating schemes, and rehabilitation experience on transit infrastructure projects.
• Experience in Railroad or Transit infrastructure design and build.
• Basic knowledge of AREMA, Asset Management principles, and EAMS.

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences
• Ability to work effectively independently and as part of a team (or supervise, if required)
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service

Disclaimers and Definitions:

General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.

Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.

Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.

Work Eligibility: Although the MBTA is an all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.

Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.

Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.

On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.

Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.

ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or

Diversity, Equity, and Inclusion: The MBTA is an For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit

Employment Benefits at the MBTA

Full-Time Employees:

The MBTA offers comprehensive benefits packages to full-time employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:

• Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability
• Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays
• Retirement: Pension or deferred compensation 401(a), plus MBTA contributions
• Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail)
• Tuition Reimbursement (up to $10,000 per year)
• Public Service Loan Forgiveness (PSLF) for student loans
• Commuter Choice Parking Program: Pre-tax benefits for parking
• Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses
• Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
• Shopping discounts via GovX.com
• Verizon and AT&T service discounts
• And more...

Internships:

Internship positions are not eligible for most MBTA Benefits. However, paid sick time may be incurred. Each intern also receives a complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail) to use throughout the duration of their internship. Please contact the assigned Recruiter directly or email internships@mbta.com for more information.

Disclaimer:

The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract andis not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email hrstaffing@mbta.com for more information.

The MBTA is an Affirmative Action/Equal Opportunity Employer
01

What is the highest level of education you have completed?

• I did not attain a high school diploma or equivalent / GED.
• High School Diploma or Equivalent
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

02

Do you have a Bachelor's degree in Engineering, Construction Management, Architecture, or a related field from an accredited institution.?

• Yes
• No

03

How many years professional experience do you have in one of the following disciplines with professional knowledge of industry engineering principles and practices related to transportation, transit, building management, or construction.

• zero to less than one year
• one year to less than two years
• two years to less than three years
• three years to less than four years
• four plus years

04

Please rate your current proficiency level using Microsoft Word, Excel, PowerPoint and database applications

• No experience
• Beginner
• Average
• Advanced
• Expert

05

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?

• Yes
• No

Required Question