Coordinator, Educational Foundation

Administrative - Central Office - Central Office Administrator

Job Number 3700258065

Start Date

Open Date 04/23/2025

Closing Date 05/02/2025

GENERAL RESPONSIBILITIES

Under the leadership of the Director, Office of Family and Community Engagement, the Coordinator, Educational Foundation position, will coordinate efforts of the Virginia Beach Public Schools Education Foundation (VBEF), including strategic planning, coordination and support of the Board of Directors committee functions, and fundraising development activities. The role involves serving as the primary liaison between the VBEF and Virginia Beach City Public Schools (VBCPS), ensuring seamless communication and collaboration to advance the foundation's mission and goals. A major focus for the coordinator will be to lead fund raising efforts, such as reaching out to private sector entities and other organizations to solicit funds or grants to support VBEF's yearly award of grants and scholarships.

ESSENTIAL FUNCTIONS

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Strategic Operations

• Assist the Education Foundation with the development of strategic plan, structures, and by-laws.
• Plan and coordinate organizational programs and activities in line with the mission and goals of the organization.
• Ensure compliance with federal, state, and local regulations.
• Prepare quarterly and annual reports and / or presentations to communicate the success of the VBEF program.
• Prepare and submit local, federal, or state grant applications to secure funding.
• Design digital and non-digital marketing materials that promote VBEF activities and information through social media channels, press releases, presentations, etc.
• Serve as a spokesperson for VBEF to internal and external stakeholders.
• Present at local and regional workshops.
• Attend related training and conferences.
• Meet quarterly with other Education Foundations Directors.

Fundraising

• Drive fund raising efforts while maintaining effective communication with donors, volunteers, and other stakeholders.
• Develop, implement, and manage strategies to drive annual fundraising efforts.
• Organize and manage public events, campaigns, and volunteer activities.
• Prepare, promote, and manage the VBEF grant process including the design and distribution of applications and overseeing the selection process.

Leadership

• Coordinate efforts for the Education Foundation Board of Directors: organize quarterly Board of Directors' meetings; plan Executive Committee and Special Committee meetings; and maintain regular correspondence with the Foundation Board members.
• Manage the nomination and recruiting of new Board members.
• Develop training materials/workshops for Board members.
• Oversee and support a team of staff.
• Participate in the Office of Family and Community Engagement's activities including staff meetings assisting with other functions as needed.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Must have comprehensive knowledge of media, public, and community relations, as well as non-profit objectives and procedures. Must exhibit excellent oral and written communication skills. Must be able to work effectively with all internal and external stakeholders including but not limited to Board members, administrators, volunteers, and support staff. Must be competent in business metrics including financial reports, analysis, and evaluation. Must be proficient in initiating, monitoring, and evaluating programs. Must maintain effective working relationships with officials and staff. Must be able to manage pressure, emergencies, and interactions with high-level representatives efficiently and effectively.
EDUCATION AND EXPERIENCE

Required: Bachelor's Degree in business administration, education, social work, or a related field, grant writing and fundraising experience in related fields.

Preferred: Master's Degree in business asministration, social work, social sciences, fundraising, education, or related subjects. Nonprofit certifications include the Certified Nonprofit Professional (CNP) credential.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, walking, bending, grasping, fingering, repetitive motion, and reaching. Occasional standing, stooping, crouching, and driving. Ability to lift up to 20 pounds frequently. Requires timely and regular adherence to established work schedules.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Possession of a valid driver's license.

Regular and reliable attendance is an essential function of this position.
HOW TO APPLY

Please see "Job Posting Link" below for a complete job description.

External Applicants: If you are interested in applying for this position, you must create an account. Please select "Login and Apply" from the bottom of this posting. After creating an account, please login, complete the online application, and apply for this job.

Eligible Internal Applicants: Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.

Job Posting Link https://vbschoolscom.finalsite.com/fs/resource-manager/view/9d201e82-861d-4588-a80a-cb23f6cfa143

Salary Range: From/To

Salary range: $86,577-$126,287

Salary will be based on job-related creditable years of full-time, verified work experience. Entry-level salary will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the salary will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U22

Start Date 2024-2025 School Yr

Additional Job Information
All applicants, both internal and external, must attach a current detailed resume to your electronic application.

A key aspect of this role will be to promote team collaboration by encouraging open communication, coordinating team efforts, and ensuring that all team members are aligned with the foundation's goals. The coordinator will facilitate regular team meetings, promote a culture of mutual support and cooperation, work to resolve any conflicts that may arise, and ensure a cohesive and effective team dynamic. The coordinator will be responsible for tracking and analyzing key business metrics to measure the success of the foundation's initiatives, including monitoring fundraising performance, budget adherence, program effectiveness, and community engagement. By leveraging these metrics, the coordinator will make data-driven decisions to enhance the foundation's impact and ensure the efficient use of resources.