Coordinator, Faculty Development & Undergraduate Medical Education
Apply NowCompany: University of Saskatchewan
Location: Saskatoon, SK S7H 5T5
Description:
Coordinator, Faculty Development & Undergraduate Medical Education
Primary Purpose: The Department of Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. This coordinator is integral to supporting excellence in Undergraduate education and Faculty Development through innovation, collaboration, and continuous improvement.
Nature of Work: Reporting to the Director, Operations and Administration (DOA), this role provides day-to-day oversight of Undergraduate Medical Education (UGME) and Faculty Development (FD) activities within the Department of Family Medicine. The coordinator serves as a primary administrative contact for UGME and Faculty Development programs, ensuring alignment with institutional policies, accreditation standards, and continuous quality improvement initiatives.
The Coordinator is responsible for performing complex administrative tasks that support medical education programming across multiple training sites, including coordination, planning, program evaluation, information management, stakeholder engagement, and policy implementation. The role requires collaborating with faculty, site directors, and academic leadership to ensure the effective delivery of UGME and Faculty Development initiatives.
The coordinator will work closely with the UGME Director and Faculty Development Director, providing strategic and operational support, training and performance management while facilitating program development and evaluation. This position is divided equally between UGME and Faculty Development responsibilities.
Additionally, the coordinator plays a key role in managing committees, accreditation processes, and strategic initiatives that enhance faculty engagement and undergraduate medical education experiences. The position involves working in a dynamic academic and clinical environment, requiring strong problem-solving, organizational, and communication skills. Duties are varied and require applying policies and best practices across the department.
This role may require occasional travel between training sites and participation in events outside regular working hours. Flexibility and adaptability are essential to ensuring the success of UGME and Faculty Development
Typical Duties or Accountabilities:
Tasks include, but are not limited to, the following:
Program Coordinator & Oversight:
Committee & Stakeholder Engagement:
Faculty Development & Educational Support:
Data Management, Accreditation & Compliance:
Event Planning & Coordination:
Supervision & Administrative Leadership:
Continuous Improvement:
This role may require occasional travel between sites and participation in events outside regular working hours. Flexibility and adaptability are key to ensuring the success of both UGME and Faculty Development divisions.
Qualifications:
Education: Completion of an undergraduate degree in business administration, education, or health related discipline. A combination of education and experience may be considered.
Experience: A minimum of five years related experience in an academic or healthcare setting and a demonstrated working knowledge of the University of Saskatchewan, College of Medicine and Saskatchewan Health Authority is required. Experience working in a diverse and inclusive work environment is required. Proven ability to work independently and collaboratively in a high functioning confidential team environment with a demonstrated commitment to ongoing program development is an asset. Demonstrated experience in supervising teams is an asset. Experience fostering effective relationships with internal and external partners and stakeholders.
Skills:
This position will regularly interact with a diverse group of individuals including faculty, staff, and learners. This position requires excellent interpersonal and communication skills and must pay close attention to detail, especially when maintaining records and sending correspondence. Demonstrated exceptional interpersonal, analytical, written and verbal communication skills; the ability to function in a high volume setting with numerous and competing demands and deadlines while maintaining a high degree of efficiency and accuracy; enthusiastic and self-motivated; ability to recognize and recommend change which results in improved administrative and educational activities; public relations skills; effective time management, organizational, problem solving, decision making and multitasking skills; proven ability to work with a courteous and professional demeanor, with limited general supervision and a strong orientation towards working with learners in a medical academic environment. Must be willing to travel. Consideration may be given to this position working geographically outside of Saskatoon but within Saskatchewan.
Department: Family Medicine (Saskatoon)
Status: Permanent
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $67,681.00 - 105,753.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable):
Salary Phase/Band: Phase 2
Posted Date: 3/5/2025
Closing Date: 3/19/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines
The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Mtis. We pay our respects to the First Nations and Mtis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.
Primary Purpose: The Department of Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. This coordinator is integral to supporting excellence in Undergraduate education and Faculty Development through innovation, collaboration, and continuous improvement.
Nature of Work: Reporting to the Director, Operations and Administration (DOA), this role provides day-to-day oversight of Undergraduate Medical Education (UGME) and Faculty Development (FD) activities within the Department of Family Medicine. The coordinator serves as a primary administrative contact for UGME and Faculty Development programs, ensuring alignment with institutional policies, accreditation standards, and continuous quality improvement initiatives.
The Coordinator is responsible for performing complex administrative tasks that support medical education programming across multiple training sites, including coordination, planning, program evaluation, information management, stakeholder engagement, and policy implementation. The role requires collaborating with faculty, site directors, and academic leadership to ensure the effective delivery of UGME and Faculty Development initiatives.
The coordinator will work closely with the UGME Director and Faculty Development Director, providing strategic and operational support, training and performance management while facilitating program development and evaluation. This position is divided equally between UGME and Faculty Development responsibilities.
Additionally, the coordinator plays a key role in managing committees, accreditation processes, and strategic initiatives that enhance faculty engagement and undergraduate medical education experiences. The position involves working in a dynamic academic and clinical environment, requiring strong problem-solving, organizational, and communication skills. Duties are varied and require applying policies and best practices across the department.
This role may require occasional travel between training sites and participation in events outside regular working hours. Flexibility and adaptability are essential to ensuring the success of UGME and Faculty Development
Typical Duties or Accountabilities:
Tasks include, but are not limited to, the following:
Program Coordinator & Oversight:
- Provide strategic and operational support for UGME and Faculty Development initiatives within the Department of Family Medicine
- Ensure compliance with the accreditation standards, university policies, and best practices across UGME and Faculty Development activities.
- Oversee the development, implementation, and evaluation of UGME rotations, faculty development programming and administrative processes.
- Collaborate with key stakeholders to maintain program quality and alignment with institutional goals.
Committee & Stakeholder Engagement:
- Manage and support program Undergraduate Education Committee and Faculty Development Committee
- Facilitate effective communication between faculty, site directors, and university leadership to enhance collaboration and decision-making.
- Engage with faculty and learners to assess program needs and improvements, ensuring continuous feedback and development.
Faculty Development & Educational Support:
- Lead the planning and coordination of faculty development workshops, mentorship programs, and training sessions to enhance teaching effectiveness.
- Work closely with faculty to identify and implement professional development opportunities, including research and scholarship initiatives.
- Assist in the development of new educational resources, assessment tools, and instructional strategies to support faculty growth and student learning.
Data Management, Accreditation & Compliance:
- Maintain and analyze program data, evaluations, and accreditation records to ensure continuous improvement.
- Support accreditation site visits, reporting, and documentation for UGME and Faculty Development programs.
- Generate and present data-driven insights to leadership for program enhancement and strategic planning.
Event Planning & Coordination:
- Plan and execute key departmental events, including UGME clinical skills nights, faculty development workshops, and academic conferences.
- Manage event logistics such as scheduling, resource coordination, and stakeholder communication.
Supervision & Administrative Leadership:
- Provide mentorship and oversight for UGME Assistants, ensuring clarity in responsibilities and high performance across distributed sites.
- Develop and refine standard operating procedures, workflows and implement policies to enhance program efficiency and effectiveness.
- Assist in recruitment, onboarding, and performance management of administrative staff involved in UGME and Faculty Development.
Continuous Improvement:
- Identify opportunities for program enhancement and faculty engagement through needs assessments and feedback analysis.
- Implement best practices and quality improvement initiatives to strengthen UGME and Faculty Development programming.
- Collaborate with leadership to drive change management and strategic initiatives in alignment with departmental and university goals.
This role may require occasional travel between sites and participation in events outside regular working hours. Flexibility and adaptability are key to ensuring the success of both UGME and Faculty Development divisions.
Qualifications:
Education: Completion of an undergraduate degree in business administration, education, or health related discipline. A combination of education and experience may be considered.
Experience: A minimum of five years related experience in an academic or healthcare setting and a demonstrated working knowledge of the University of Saskatchewan, College of Medicine and Saskatchewan Health Authority is required. Experience working in a diverse and inclusive work environment is required. Proven ability to work independently and collaboratively in a high functioning confidential team environment with a demonstrated commitment to ongoing program development is an asset. Demonstrated experience in supervising teams is an asset. Experience fostering effective relationships with internal and external partners and stakeholders.
Skills:
This position will regularly interact with a diverse group of individuals including faculty, staff, and learners. This position requires excellent interpersonal and communication skills and must pay close attention to detail, especially when maintaining records and sending correspondence. Demonstrated exceptional interpersonal, analytical, written and verbal communication skills; the ability to function in a high volume setting with numerous and competing demands and deadlines while maintaining a high degree of efficiency and accuracy; enthusiastic and self-motivated; ability to recognize and recommend change which results in improved administrative and educational activities; public relations skills; effective time management, organizational, problem solving, decision making and multitasking skills; proven ability to work with a courteous and professional demeanor, with limited general supervision and a strong orientation towards working with learners in a medical academic environment. Must be willing to travel. Consideration may be given to this position working geographically outside of Saskatoon but within Saskatchewan.
Department: Family Medicine (Saskatoon)
Status: Permanent
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $67,681.00 - 105,753.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable):
Salary Phase/Band: Phase 2
Posted Date: 3/5/2025
Closing Date: 3/19/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines
The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Mtis. We pay our respects to the First Nations and Mtis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.