Database Specialist (DATA SYS ANL 2)
Apply NowCompany: UC Davis Health
Location: Davis, CA 95616
Description:
#CA-PS
The Title IV-E Education Program Database Specialist reports to the Title IV-E Program Supervisor and will coordinate the operations of the Salesforce-based California Custom Student Information System (CSIS) and assist with the continuous quality improvement and maintenance of data collection and storage systems consistent with the execution of the CA Title IV-E Program mission and goals.
The Database Specialist serves as a liaison and collaborates with Title IV-E stakeholders to ensure data collection and management in CSIS meets stakeholders' diverse and dynamic information needs. This position will work closely in a highly collaborative manner with the data and evaluation team at the University of California, Los Angeles (UCLA), which is the Southern site of the CA Title IV-E Education Program.
The Database Specialist will lead the Northern region data input and output to ensure accuracy of data and database standards, and serve as a lead contact for the Northern region schools for all data and technical support. The Database Specialist assists with change management processes, documentation of processes, monitoring data security and confidentiality compliance, and assessing data integrity. The Database Specialist conducts data analysis and supports various evaluation and reporting mechanisms in an effective, timely and cost-efficient manner. The Database Specialist will document, report, coordinate, and collaborate with UCLA in integrating stakeholder feedback regarding data information needs and refine practices using a customer service approach.
Within the scope of this position's job functions, they will support the commitment of CPE and UC Davis to diversity, equity and inclusion.
Apply By Date
3/27/2025 at 11:59pm
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
Bachelor's degree in business technology, data analytics, information systems, social work, psychology, or related field, or equivalent experience on substantial data coordination and program evaluation experience.
Experience working with complex data systems such as learning management systems, customer relationship management (e.g., Salesforce) systems, student information systems, or service/case management platforms, including testing, monitoring, and troubleshooting email triggers and automations.
Experience working independently and collaboratively with a multi-disciplinary team, establishing and fostering cooperative and collaborative working relationships. Effective oral and written communication skills to engage and collaborate productively with a diverse range of stakeholders.
Experience in data management and data analysis with a focus on best practices with data governance and maintaining keen attention to detail.
Experience in program evaluation and developing, preparing and designing reports, dashboards, and data visuals for a range of audiences and data literacy levels.
Exceptional organizational and project management skills, with the ability to prioritize and manage multiple tasks simultaneously.
Demonstrated strong interest and ability to learn, if not skilled in, software and web apps (e.g., Microsoft Office, including advanced Excel skills; Box; Google Workspace; Calendly; Canva; Tableau); at least one statistical software (R, Stata, SPSS); and at least one of the following Survey Platforms (Qualtrics, Alchemer, SurveyMonkey, QuestionPro, with Qualtrics and Alchemer strongly preferred).
Preferred Qualifications
Experience monitoring, coordinating, and documenting Salesforce solutions including (but not limited to): formula fields, templates, dashboards and reports.
Experience testing, monitoring, and troubleshooting pre-configured rules and triggers in Salesforce.
Key Responsibilities
65% - Data Systems Management
25% - Analysis, Reporting and Development
10% - End User Support and Management
Department Overview
UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre-college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community-facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors.
Department Specific Job Scope
Human Services, a department within UC Davis Continuing and Professional Education (CPE), provides continuing education and professional development programs for the human services workforce throughout California. Within UC Davis Human Services, the California Title IV-E Education Program provides specialized professional education and monetary support to undergraduate and graduate students who intend to pursue or continue a social work career in the field of public child welfare. In partnership with the California Department of Social Services (CDSS), UC Davis Human Services has responsibility for administering this program for the 10 schools of social work in the Northern, Bay Area and Central regions of the state.
POSITION INFORMATION
Salary or Pay Range: $32.42/hr. - $57.71/hr.
Salary Frequency: Bi-Weekly
Salary Grade: Grade 21
UC Job Title: DATA SYS ANL 2
UC Job Code: 007198
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100% Fixed
Shift (Work Schedule): Manager will advise
Location: Davis - This position may be eligible for hybrid remote work arrangements
Union Representation: 99 - Non-Represented (PPSM)
Benefits Eligible: Yes
This position is hybrid (mix of on-site and remote work)
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Physical Demands
Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
Apply for Job
The Title IV-E Education Program Database Specialist reports to the Title IV-E Program Supervisor and will coordinate the operations of the Salesforce-based California Custom Student Information System (CSIS) and assist with the continuous quality improvement and maintenance of data collection and storage systems consistent with the execution of the CA Title IV-E Program mission and goals.
The Database Specialist serves as a liaison and collaborates with Title IV-E stakeholders to ensure data collection and management in CSIS meets stakeholders' diverse and dynamic information needs. This position will work closely in a highly collaborative manner with the data and evaluation team at the University of California, Los Angeles (UCLA), which is the Southern site of the CA Title IV-E Education Program.
The Database Specialist will lead the Northern region data input and output to ensure accuracy of data and database standards, and serve as a lead contact for the Northern region schools for all data and technical support. The Database Specialist assists with change management processes, documentation of processes, monitoring data security and confidentiality compliance, and assessing data integrity. The Database Specialist conducts data analysis and supports various evaluation and reporting mechanisms in an effective, timely and cost-efficient manner. The Database Specialist will document, report, coordinate, and collaborate with UCLA in integrating stakeholder feedback regarding data information needs and refine practices using a customer service approach.
Within the scope of this position's job functions, they will support the commitment of CPE and UC Davis to diversity, equity and inclusion.
Apply By Date
3/27/2025 at 11:59pm
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
Bachelor's degree in business technology, data analytics, information systems, social work, psychology, or related field, or equivalent experience on substantial data coordination and program evaluation experience.
Experience working with complex data systems such as learning management systems, customer relationship management (e.g., Salesforce) systems, student information systems, or service/case management platforms, including testing, monitoring, and troubleshooting email triggers and automations.
Experience working independently and collaboratively with a multi-disciplinary team, establishing and fostering cooperative and collaborative working relationships. Effective oral and written communication skills to engage and collaborate productively with a diverse range of stakeholders.
Experience in data management and data analysis with a focus on best practices with data governance and maintaining keen attention to detail.
Experience in program evaluation and developing, preparing and designing reports, dashboards, and data visuals for a range of audiences and data literacy levels.
Exceptional organizational and project management skills, with the ability to prioritize and manage multiple tasks simultaneously.
Demonstrated strong interest and ability to learn, if not skilled in, software and web apps (e.g., Microsoft Office, including advanced Excel skills; Box; Google Workspace; Calendly; Canva; Tableau); at least one statistical software (R, Stata, SPSS); and at least one of the following Survey Platforms (Qualtrics, Alchemer, SurveyMonkey, QuestionPro, with Qualtrics and Alchemer strongly preferred).
Preferred Qualifications
Experience monitoring, coordinating, and documenting Salesforce solutions including (but not limited to): formula fields, templates, dashboards and reports.
Experience testing, monitoring, and troubleshooting pre-configured rules and triggers in Salesforce.
Key Responsibilities
65% - Data Systems Management
25% - Analysis, Reporting and Development
10% - End User Support and Management
Department Overview
UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre-college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community-facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors.
Department Specific Job Scope
Human Services, a department within UC Davis Continuing and Professional Education (CPE), provides continuing education and professional development programs for the human services workforce throughout California. Within UC Davis Human Services, the California Title IV-E Education Program provides specialized professional education and monetary support to undergraduate and graduate students who intend to pursue or continue a social work career in the field of public child welfare. In partnership with the California Department of Social Services (CDSS), UC Davis Human Services has responsibility for administering this program for the 10 schools of social work in the Northern, Bay Area and Central regions of the state.
POSITION INFORMATION
Salary or Pay Range: $32.42/hr. - $57.71/hr.
Salary Frequency: Bi-Weekly
Salary Grade: Grade 21
UC Job Title: DATA SYS ANL 2
UC Job Code: 007198
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100% Fixed
Shift (Work Schedule): Manager will advise
Location: Davis - This position may be eligible for hybrid remote work arrangements
Union Representation: 99 - Non-Represented (PPSM)
Benefits Eligible: Yes
This position is hybrid (mix of on-site and remote work)
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Physical Demands
Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
Apply for Job
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