Deputy Chief Project Controls

Salary: $183,920.00 - $205,198.00 Annually
Location : 10 Park Plaza, Boston
Job Type: Full-Time
Job Number: 25-20883
Department: MBTA - Capital Programs - Capital Support
Area: 508-Capital Support
Opening Date: 03/12/2025
Closing Date: 3/27/2025 11:59 PM Eastern
Licenses / Certifications: None Required
Union Affiliation: Executive
Safety Sensitive: No; this is not a Safety Sensitive position.
On-Call or 24/7: No; this position is not classified as on-call or 24/7.
Essential Classification (Emergency Staff): No; this position is classified as non-essential (during declared States of Emergency).

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.
Job Summary
The Deputy Chief of Project Controls will lead a team providing comprehensive Project Controls and Project Management Information System support to Engineering and Capital Division's project managers and teams across all construction project delivery departments within the Division. The Deputy Chief and staff are responsible for assisting program and project managers deliver the Authority's multi-billion-dollar Capital Investment Plan (CIP) with the goal of achieving cost-effective on-time delivery of Capital projects. The scope of responsibility for this position will include the development, implementation and enforcement of project control policies, practices and information technology software systems to support the execution of projects and the interests of the MBTA consistent with Federal requirements and industry best practices. This position coordinates closely with the Capital Support Contract Services group which includes the Change Order Management group.

This position involves coordination with the senior management from MBTA Engineering and Capital Division delivery groups and other Departments including but not limited to, Capital Finance and Accounting, Capital Planning, Information Technology and operating departments. This will ensure that the MBTA's interests are supported thru the execution of project controls practices mandated by the Authority and in conformance with the MBTA standards/policies, Federal requirements, and industry best practices. It will also include conducting public meetings, performing staff reviews, program project control report reviews, supervising management personnel, and ensuring that MBTA Department project control documentation and reporting requirements are being adhered to.

Duties & Responsibilities

• Develop and maintain the MBTA project control manual, policies, standard operating procedures, staff roles and responsibilities through the Project Control Director, Deputy Directors and Senior Managers.
• Lead the configuration, testing and maintenance of Project Management Information Systems including Trimble Unity Construct and Oracle Primavera P6 Enterprise Project Portfolio Management software.
• Oversee Project Controls and Project Management Information Systems staff development, training and performance reviews.
• Oversee schedule,budget and cost control through all phases of capital project administration to assist in the on time and within budget completion of projects. This will include budget development, cost tracking, schedule review, risk analysis, value engineering, earned value analysis and updates on estimates at time of completion.
• Analyze all schedule related contract change proposals to provide recommendations for project management approval.
• Assist in updating Authority manuals and standard operating procedures, including the MBTA Project Manager's Manual; Quality Assurance Manual; Resident Engineer's Manual; Contract Administration Policies and Procedures; and MBTA Directives, as required.
• Collaborate in proactively identifying and resolving unfavorable project trends.
• Organize and prioritize workload, be proactive in identifying project controls needs/requirements.
• Prepare quarterly and monthly reports for active capital projects through the use of data visualization software with data sources from financial management systems, Oracle Primavera p6 EPPM and other related data sources.
• Prepare project controls related correspondence and presentations utilizing Microsoft Word, Excel, Database and PowerPoint.
• Work independently within broadly defined objectives in addressing complex tasks in a time-sensitive environment. Follow up on actions required while seeking guidance as necessary.
• Respond to each inquiry, whether from a customer, vendor or co-worker in a courteous and professional manner consistent with the Authority's Customer Service quality standard. Supervise and manage a team of individual employees who are members of a collective bargaining unit(s).
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Drive a company or personal vehicle to attend off-site meetings, as required.
• Perform all other duties and projects that may be assigned.

Supervision

• Lead a team of twenty (20) or more Project Controls staff members consisting of a Director, Deputy Directors, Senior Managers and Project Controls Analysts. Management of Project Controls professional service providers that provide a range of services including Value Engineering, Constructability Reviews, Risk Analysis and workshops, Independent Construction Cost Estimates, complex Time Impact Analysis, and staff augmentation.
• Lead a team of sixteen Project Management Information System members consisting of a Senior Director, Director, Deputy Director, and System Administrators.

Minimum Requirements & Qualifications

• Bachelor's degree from an accredited institution in Business Administration, Engineering, Construction Management or related field.
• At least ten (10) years of experience in project controls and project management information system experience for major construction projects.
• Seven (7) years of experience of related experience in a supervisory role.
• A valid driver's license.
• Demonstrated success managing staff in the performance of project controls and project management information system administration.
• Demonstrated success developing subordinates through effective leadership and the setting of realistic, but challenging goals.
• Strong data base management skills.
• Working knowledge of Microsoft Word, Excel and PowerPoint applications.
• Effective written and verbal communication, organizational, analytical, time management and interpersonal skills.
• Proven track record of collaboration, transparency, and problem-solving skills.
• Ability to effectively communicate with customers, employees and vendors.
• Excellent customer service and conflict resolution skills.

Substitutions Include

• A master's degree in a related subject substitute for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one (1) year of experience.

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences
• Ability to work effectively independently and as part of a team (or supervise, if required)
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service

Disclaimers and Definitions:

General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.

Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history.

Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.

Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.

Work Eligibility: Although the MBTA is an all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.

Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.

Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.

On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.

Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.

ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or

Diversity, Equity, and Inclusion: The MBTA is an For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit

Employment Benefits at the MBTA

Full-Time Employees:

The MBTA offers comprehensive benefits packages to full-time employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:

• Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability
• Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays
• Retirement: Pension or deferred compensation 401(a), plus MBTA contributions
• Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail)
• Tuition Reimbursement (up to $10,000 per year)
• Public Service Loan Forgiveness (PSLF) for student loans
• Commuter Choice Parking Program: Pre-tax benefits for parking
• Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses
• Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
• Shopping discounts via GovX.com
• Verizon and AT&T service discounts
• And more...

Internships:

Internship positions are not eligible for most MBTA Benefits. However, paid sick time may be incurred. Each intern also receives a complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail) to use throughout the duration of their internship. Please contact the assigned Recruiter directly or email internships@mbta.com for more information.

Disclaimer:

The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract andis not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email hrstaffing@mbta.com for more information.

The MBTA is an Affirmative Action/Equal Opportunity Employer
01

Do you have a valid U.S. Driver's License?

• Yes
• No

02

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?

• Yes
• No

03

Do you have a Bachelor's degree from an accredited institution in Business Administration, Engineering, Construction Management or related field?

• Yes
• No

04

Do you have at least eight (8) years of experience in project controls and project management information system experience for major construction projects?

• Yes
• No

05

Do you have at least five (5) years of experience of related experience in a supervisory role?

• Yes
• No

Required Question