Deputy Court Manager

Salary : $107,172.47 - $143,682.95 Annually
Location : County of Santa Clara, CA
Job Type: Full Time
Job Number: 24/2500367 APR
Department: Administrative Services Division
Division: Administrative Services Division
Opening Date: 04/24/2025
Closing Date: 5/8/2025 11:59 PM Pacific

Definition/Description
DEFINITION

Under general direction, coordinates, supervises, and manages one or more functions of an operational or administrative unit of the Court and may assist in the overall administration of a major division of the Court.

This classification serves in a management capacity, and is responsible for overseeing complex personnel matters and leading and developing teams in an operational and/or administrative unit of the Court including Court programs and projects. The classification works closely with judicial officers, Court staff, community partners, vendors and other related agencies.

THIS RECRUITMENT WILL ESTABLISH AN ELIGIBILITY LIST FOR FUTURE VACANCIES FOR VARIOUS LOCATIONS/DEPARTMENTS THROUGHOUT THE COURT AS WELL AS THE CURRENT VACANCY LISTED BELOW.

The current vacancy is primarily an on-site assignment and eligible for telework, primarily related to Court facilities support. This assignment includes but is not limited to:

• Vendor management: This involves tracking vendor performance against agreed-upon metrics, such as code enforcement, quality, delivery time, and cost.
• Overseeing construction projects across all facilities, including maintenance, remodel, and space-planning.
• Overseeing building & personnel safety and security, including fire drills, within the organization
• After-hours support required (5% compensation differential applied)

Typical Tasks/Representative Duties
REPRESENTATIVE DUTIES

• Manages one or more programs, projects, or functions;
• May assist in the overall administration of a Division;
• Plans, organizes, directs, and coordinates directly and/or through subordinate supervisors the activities of the program, project, or function;
• Performs supervisory duties, including training staff, assigning work, conducting performance evaluations, and resolving employee grievances;
• Coordinates the work of the program, project, or function with other divisions or units;
• Interprets Court policies and procedures to staff and the public;
• Assists in preparing and administering the budget for the program, project, or function;
• Collects, compiles, verifies, and presents data;
• Performs other related duties as required.

Employment Standards/Typical Qualifications
MINIMUM QUALIFICATIONS

1. Education: A Bachelor's degree or four years of relevant work experience may be substituted for the required degree.

2.Experience: Four years of progressive experience in a relevant field, plus two years in a supervisory position that involves exercising independent judgment and discretion.

KNOWLEDGE OF:

• Principles of administration, supervision, training, and office management;
• Sufficient knowledge of rules and regulations pertaining to the Court setting;
• Legal forms and terminology;
• Relevant State statutes and Local Rules of Court;
• Functions, operating procedures, and relationships within the justice system including the Superior Court, law enforcement agencies, State and County Justice Partners, and union-represented employees.

ABILITY TO:

• Supervise, coordinate, train, evaluate, and direct the staff and activities in a variety of responsibilities within a program, project, function in the Court;
• Review legal documents and other documentary evidence for accuracy and compliance with legal procedures and formats;
• Interpret and apply specific procedural law, rules, and policies;
• Work well under pressure, ensure that multiple court deadlines are met;
• Communicate effectively both orally and in writing, effectively managing stakeholder or vendor expectations;
• Maintain confidentiality;
• Establish and maintain cooperative relationships with those contacted in the course of work.

Supplemental Information
WORKING CONDITIONS:

The work environment is generally clean inside buildings with limited exposure to dust, fumes, odors, and noise. Incumbents will be working under sometimes difficult and stressful conditions, with frequent deadlines and expectation to produce high quality work under limited time constraints as well as periodic contact with angry and confrontational individuals. The ability to work independently as well as closely with others is required.

ESSENTIAL FUNCTIONS:

Specific tasks and duties vary between assignments, however, the following are considered essential functions expected of the Deputy Court Manager classification:

• Frequent and ongoing use of a computer terminal to conduct a variety of the more advanced clerical functions and communications;
• Periodic, regular, and/or occasional contact with employees in other Court divisions, government agencies, the public and/or vendors with the ability to converse and respond appropriately to inquiries and requests;
• Periodic to regular lifting, walking, and carrying of files, documents, and other Court related materials. Incumbents must have the ability to lift and carry up to 10 lbs;
• Work with time constraints and under pressure in some situations.

PHYSICAL DEMANDS:

• Strength, dexterity, and coordination and/or ability to use a computer keyboard and read a video display terminal on a regular basis;
• Ability to listen to verbal requests from the public and court staff, then respond appropriately;
• Dexterity and coordination to handle files and single pieces of paper, occasional lifting of objects weighing up to 10 lbs., such as: files, stacks of paper, reference books, and other materials;
• Frequent need to reach for items above and below desk level, sometimes with the assistance of a ladder or step-stool;
• Standing and sitting for long periods of time is periodically required.

EXAMINATION:

A screening panel will be convened to select those applicants deemed most qualified to participate in a written and/or oral examination. The examination process will include one or more of the following: application appraisal; written examination; oral examination.
APPLICATION REQUIREMENTS:
This recruitment requires the submission of an on-line application. No paper applications will be accepted. An electronic copy of your Resume must also be submitted as an attachment to this application submission.

The Court is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. The Court provides reasonable accommodations for applicants with disabilities. If you are disabled as defined by the Federal Americans with Disabilities Act or the California Fair Employment and Housing Act and will be requesting an accommodation, please contact Renee Hughes at RHughes@scscourt.org or Pam McGee at PMcGee@scscourt.org (408) 882-2700, to discuss your request. TDD communication is available by calling (408) 882-2787.

The Court must verify the identity and employment authorization of all new employees to comply with the 1986 Immigration Reform & Control Act. This verification is required only after an offer of employment has been made. For further information regarding the required verification, please contact Human Resources at 408-882-2747.

BENEFITS:
The Court offers a benefits package which includes a choice of health, dental and vision plan, membership in the California Public Employees Retirement System (CalPERS) as permitted by law, life insurance, paid holidays, vacation, and sick leave.

APPLICATIONS MAY BE FILED ONLINE AT:
The Court offers a benefits package that includes life insurance, a choice of health and dental plans, a vision plan, membership in the California Public Employees Retirement System (CalPERS), paid holidays, vacation, and sick leave.
01

I understand that for my application to be considered, I must complete required supplemental questionnaires as part of the application screening and selection process. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process.

• Yes
• No

02

I understand that for my application to be considered, I must thoroughly complete the work experience and education portions of the application form, to demonstrate my qualifications for this job.

• Yes
• No

03

Authorization and Release. I have applied for employment with the Superior Court of California, County of Santa Clara ("Court") and have provided information about my current and/or previous employment. I authorize the Court to investigate all statements made in my application for employment and to obtain any and all information concerning my former/current employment. This includes my job performance appraisals/evaluations, wage history, disciplinary action(s) if any, and all other matters pertaining to my employment history.I authorize my former and current employers and references to release contents of my employment record with their organizations and to provide any additional information that may be necessary for my application for employment with the Court, whether the information is positive or negative. I hereby release all such agencies and/or individuals who furnish such information, and the Court, from liability for damages, which may result from furnishing or receiving the information requested.

• Yes
• No

Required Question