Deputy Director Capital Asset Planning

Salary: $128,540.00 - $157,978.00 Annually
Location : Boston, MA 02116
Job Type: Full-Time
Job Number: 25-20939
Department: MBTA - Engineering
Area: 314-Asset Management Planning (Capital)
Opening Date: 04/08/2025
Closing Date: 4/23/2025 11:59 PM Eastern
Licenses / Certifications: None Required
Union Affiliation: Executive
Safety Sensitive: No; this is not a Safety Sensitive position.
Essential Classification (Emergency Staff): Yes; this position is classified as essential. Employees in this role are required to report to work for their assigned work hours or as directed by supervisory personnel during declared States of Emergency.
On-Call or 24/7: Yes; this position is classified as on-call or 24/7. Employees in this role must be available to respond to page / text / call and report to work as directed by supervisory personnel.

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.
Job Summary
In line with 49 CFR 625, 630, and 673 requirements, the Deputy Director of Capital Asset Planning will assist the asset management program in developing its investment prioritizations in line with policies and strategies consistent with the Transit Asset Management Plan (TAMP) which improve or manage the State of Good Repair of capital assets.

The Deputy Director of Capital Asset Planning reports to the Director of Asset Management. This person will be Asset Management's liaison to MBTA's Capital Program Planning group to help direct the investment planning activities for the Agency so that the MBTA can provide safe, reliable service to its ridership. This position will leverage the Asset Management Program to establish a comprehensive approach across the Agency to inform asset investments based on asset strategies. Asset strategies dictate how we assess asset condition, criticality, and thresholds for capital investment. This position will directly influence the Capital Needs Assessment and Inventory, the 5-Year Capital Investment Plan, support the execution of the Strategic Asset Management Plan (SAMP) and support the delivery of the Transit Asset Management Plan (TAMP) to FTA.

In addition to the core responsibilities outlined, this role leads Asset Information Delivery and Design Integration for all capital projects. The Deputy Director ensures designers complete Asset Data Information Sheets (ADIS), contractors comply with asset handover requirements per Specification 01610, and physical tagging standards are applied as required. The role also ensures asset management provisions are embedded in project documents-such as tagging guidance in conformed plans and Asset ID language in Sections 01300 (Submittals) and 01700 (Closeout)-and that Specification 01610 is incorporated into relevant design standards across all applicable project delivery methods.
Duties & Responsibilities

• Develop asset strategies to guide prioritization of capital investments based on:
  • Asset condition
  • Asset performance
  • Safety
  • Impact on service reliability
  • Customer Experience
  • Equity and Social Justice
  • Any other relevant considerations to ensure capital investments address the most critical needs.
• Continually improve and update asset strategies as new and better data sources become available.
• Lead Asset Information Delivery and Design Integration for new capital projects by ensuring Specification 01610 and related asset management requirements-such as ADIS completion, tagging standards, and Asset ID inclusion in submittals and closeout documents-are incorporated across applicable project delivery methods.
• Communicate asset strategies clearly and convey a data-driven story to both technical and non-technical audiences.
• Apply asset strategies to identify asset needs requiring capital investment as a part of the capital program development and validate that initial project requirements will address highest priority asset needs during project selection.
• Align capital investment decisions with the Strategic Asset Management Plan and Capital Needs Inventory in support of organizational goals. Identify opportunities for process improvement and standardization.
• Prepare, author and develop periodic detailed reports to Senior Managers, Directors, Managers, Superintendents and Supervisors based upon data derived from the Enterprise Asset Management System (EAMS) to identify instances requiring engineering improvement.
• Ensure availability and usability of asset, system, and other data to inform asset strategies, such that asset needs can be prioritized. Where gaps exist between desired and available data, develop alternatives and improvement plans.
• Interface with Agency user departments when there are unexpected changes to asset condition or performance outside of the established capital planning process, and which lead to changes to the relative priority of needs.
• Provide recommendations and consult on the development of EAM system, as a primary user of this system's outputs. Drive integration of EAM systems into the Agency business processes and decision-making.
• Establish and refine business processes that clearly communicate how Asset Management will partner with asset owners and Capital Delivery to carry out these responsibilities. You will be expected to evolve the program and serve as a strategic partner with leaders across the Agency (Engineering & Maintenance, Environmental, System Wide Accessibility, etc.)
• Apply your expertise in quantitative analysis and the presentation of data to help inform and influence key business decisions around capital investment.
• Support federal programs in assessing the cost-effectiveness and economic impacts of projects and capital investments.
• Enforce the Asset Management division policies and procedures by monitoring that policies and procedures are followed as it relates to assets, audit requirements and other MBTA manuals and directives.
• Respond or report to work as directed by supervisory personnel for emergencies, extreme weather conditions, or any other abnormal conditions that impair service or the safety of service, twenty-four (24) hours per day, seven (7) days per week.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
• Perform related duties and projects as assigned.

Minimum Requirements & Qualifications

• Bachelor's degree from an accredited institution in Business, Finance, Engineering, Transportation, Economics, Public Policy, or a related field.

• Five (5) years related experience in a leadership and/or managerial role in a large, multi-faceted, fast-paced organization, or governmental body.
• Two (2) year minimum experience supervising people or managing large-scale projects.
• Must have knowledge of capital planning and asset management activities.
• Must have knowledge of frameworks for analyzing asset condition and transit system performance data.
• Strong financial acumen - analysis, capital portfolio management, etc.
• Excellent communication and interpersonal skills, including demonstrated ability to persuade others and achieve beneficial outcomes.
• Excellent organizational and presentation skills.
• Demonstrated ability to work with all internal levels within a given organization including senior leadership teams.
• Effectively communicate with customers, employees, vendors, contractors, designers, public legislators, and state and federal agencies.
• Demonstrated analytical capabilities and quantitative skills.
• Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.
• Experience working with Excel or Tableau and other data visualization software.
• Experience analyzing and interpreting data, drawing conclusions, and defining recommended actions across technical and non-technical groups.
• Possession of a valid driver's license without infractions in accordance with MBTA policy.
• Have the ability to work any and all shifts and/or locations assigned or directed.
• Be available to work twenty-four (24) hours per day, seven (7) days per week, 365 days per year.

Preferred Experience and Required Skills

• A Master's Degree or above from an accredited institutionin Business, Finance, Engineering, Transportation, Economics, Public Policy, or a related field.
• PMP Certification.
• Experience helping state department, agencies or administrative offices to prioritize and select portfolio prioritization.
• Demonstrated understanding of large programs or funding mechanisms.
• Deep experience with Federal program planning requirements, including the stand up and execution of evolving program requirements.
• Demonstrated ability to work in a high profile, high pressure environment effectively.
• Advanced financial acumen - analysis, capital portfolio management, etc.
• Experience managing, influencing, and negotiating project requirements with business partners and cross functional teams.
• Advanced Proficiency in Excel and/or Tableau
• Comfortable with ambiguities, conflicting priorities and multi-cultural and matrix environment.
• Experience with transit system construction.
• Knowledge of Systems Engineering methodologies.
• Knowledge of Risk Management.
• Experience managing highly technical and high performing teams.
• User level Knowledge of Enterprise Asset Management Systems.

Substitutions Include

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
• An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
• A master's degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively independently and as part of a team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op.

Disclaimers and Definitions:

General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.

Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history.

Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.

Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.

Work Eligibility: Although the MBTA is an all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.

Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.

Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.

On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.

Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.

ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or

Diversity, Equity, and Inclusion: The MBTA is an For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit

Employment Benefits at the MBTA

Full-Time Employees:

The MBTA offers comprehensive benefits packages to full-time employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:

• Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability
• Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays
• Retirement: Pension or deferred compensation 401(a), plus MBTA contributions
• Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail)
• Tuition Reimbursement (up to $10,000 per year)
• Public Service Loan Forgiveness (PSLF) for student loans
• Commuter Choice Parking Program: Pre-tax benefits for parking
• Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses
• Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
• Shopping discounts via GovX.com
• Verizon and AT&T service discounts
• And more...

Internships:

Internship positions are not eligible for most MBTA Benefits. However, paid sick time may be incurred. Each intern also receives a complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail) to use throughout the duration of their internship. Please contact the assigned Recruiter directly or email internships@mbta.com for more information.

Disclaimer:

The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract andis not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email hrstaffing@mbta.com for more information.

The MBTA is an Affirmative Action/Equal Opportunity Employer
01

Do you have a valid U.S. Driver's License?

• Yes
• No

02

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?

• Yes
• No

03

Do you have the ability to work any and all shifts and/or locations assigned or directed and be available to work twenty-four (24) hours per day, seven (7) days per week in the case ofemergencies related to weather or special events?

• Yes
• No

04

Do you have at least three (3) years related experience in a leadership and/or managerial role in a large, multi-faceted, fast-paced organization, or governmental body?

• Yes
• No

Required Question