Deputy Program Manager

Job Description

*** Active TS/SCI with Poly Required ***

***This position is providing support in multiple locations in the Northern Virginia area***

Summary
This position provides leadership in the organization or functional area and is primarily engaged in management activities that establish the direction of a program. The position requires the application of knowledge gained from experience and expertise to the job duties and responsibilities. The position will make decisions in areas that may impact the organization and its employees, clients, budgets, policies, procedures, work practices, or compliance programs.

Scope
Having oversight of a specific area and establishing a course of action within limits of company practices and guidelines, the purpose of this position is to perform the essential job duties and functions as listed below with the overall objective of establishing an execution framework on the project that complies with the contract and ensures the safety, quality, value, timeliness, and Fluor profitability of the completed project. This position performs project management responsibilities in the role of Deputy Program Manager on a large , moderate- risk Operations and Management contract that includes minor individual construction projects and procurement activities. This leader develops a complete understanding of the contract and any relevant subcontracts in order to provide full support to the project management team.

Principal Job Duties & Responsibilities
Responsible for daily engagement and communication with senior US Government customers.
Develops a complete understanding of the Fluor prime contract and relevant subcontracts
Ensures Health, Safety and Environmental (HSE) is emphasized throughout all phases of the project
Collaborates in the preparation of the project in accordance with the Fluor contractual obligations, Fluor's Operating System Requirements (OSR) and the relevant Operating System Implementation Plan (OSIP)
Verifies with the Program Director (PD) that project requirements for Baseline Centric Execution, safety, quality, cost, and productivity are met in all locations managed by Fluor where work is being performed
Supports the PD to deliver the project in accordance with the project execution and commercial baselines, overseeing and integrating the daily operations of the PMO (Program Management Office) staff and their deliverables
When required, serves as Acting Program Manager
Oversees monthly reports and presentations to the customer
Collaborates with the PD to meet the as-sold profitability target established in the project commercial baseline
Collaborates with the PD in the establishment and definition of the program organization, defining the project staffing requirements, coordinating staffing with supporting organization managers
Establishes and maintains effective client relations that result in active cooperation, prompt payment, and stimulate the desire to award follow-on work
Oversees the accurate, comprehensive and timely project reporting, including completion of the final close-out report, and project reviews
Collaborates with Project Controls in the establishment, maintenance, and management of a fully documented change control system that tracks all changes to the contract and project baseline requirements or conditions
Supports the establishment of an efficient and cost-effective project environment
Participate in the management and control the project's cost and schedule by ensuring that effective project controls are in place and functioning properly, including establishment of a project structure (work breakdown structure/network/network activity), a quantitative approach to planning, reporting, and control, and a change management system
Under the direction of the Project Director (PD), leads the establishment and update the Fluor Business Risk Management Framework (BRMF) throughout the project life-cycle, performs initial and quarterly project BRMF assessments and ensures the coordination of the project BRMF results with Fluor financial reporting; leads the development of mitigation strategies
Ensures effective and timely coordination between design, procurement, material management, and construction teams for integration of technical content and schedule requirements
Ensures timely preparation and issuance of project deliverables, design documents, and bid packages in correct quality and according to project schedule to support project execution activities
Ensure effective interface management with third parties
Supports the implementation of automated work processes and tools on the project to the fullest extent practical, consistent with adding value
Complies with standards and procedures regarding the security and management of computing facilities and systems, including the use of Fluor reference systems
Supports the PD by verifying that project invoices are submitted to the client in accordance with contract requirements and proactively follows up on accounts receivable and the timely receipt of payment in order to minimize the cost of cash
Keeps supervisor and senior operations management fully informed on project status, including client relations, project cost and schedule, changes in risk assessment, anticipated changes in project financial performance, and any other major concerns
Lead as requested by management, the completion of technical and commercial proposals, providing project planning, means and methods of project execution, schedule preparation, cost estimating, and proposal strategy
Support the Project Director (PD) with office space requirements and work with office management to obtain required space with necessary services support based on project needs
Mentor Fluor personnel as requested by the PD
Typically manage personnel and provide an environment for the development and professional advancement of staff members, including on-the-job and formal training and development opportunities, and timely performance feedback
Leverage internal and external resources to administer policies and procedures consistently across all business lines, functions, and locations
Analyze situations, identify and forecast pertinent problems, and evaluate realistic options; and recommend/implement appropriate course of action
Organize and prioritize a variety of complex projects and multiple tasks in an effective and timely manner, set priorities, and meet critical time deadlines
May need to travel to attend to business related matters
Other duties as assigned

#Intel

Basic Job Requirements
Accredited four (4) year degree or global equivalent in applicable field of study and seven (7) years of work-related experience or a combination of education and directly related experience equal eleven (11) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders
Job related technical knowledge necessary to complete the job
Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
Ability to attend to detail and work in a time-conscious and time-effective manner

Preferred Qualifications
Jobsite experience and understanding of construction safety program
Demonstration of successful performance as Project Manager on a minimum of two (2) small to medium sized projects or in significant positions on large to very large sized engineering, procurement, fabrication, and construction/construction management (EPFC/CM) projects
Completed all required in-house project management courses in addition to courses obtained from university or other qualified sources
Current active security clearance that meets access requirements for the customer
At least 4 years experience supporting the Intelligence Community
Good knowledge and experience on project design, engineering, procurement, material management, construction, commissioning, start up, turn over work processes, sequencing, and interfaces
Project Controls and Finance including understanding of:
- Scheduling (including work force loading)
- Progress measurement
- Risk assessment and management
- Code of accounts
- Work breakdown structure
- Change management
- Cost control
- Estimating process and planning
- Global Pricing Model (GPM), Project Status Review (PSR) and Project Margin Analysis, Report (PMAR) development and reporting
Appreciation of key elements of contract law and when to engage legal
Regulatory requirements including permitting
Understanding of project funding
Proactive - goal orientated with the initiative to influence events positively, lead Fluor project team, and influence client for decision making
Ability to resolve complex problems and to be comfortable in complex project or business environments
Ability to set and maintain high standards of self performance with responsibility and accountability for successfully completing assignments and tasks
Demonstration of innovation, initiative, maturity and sound judgment
Ability to influence a group of diverse individuals, each with their own goals, needs, and perspectives, to work together effectively for the good of a project
Mobility - for example, relocating to site locations when necessary
Basic computer and software skills to include the use of word processing, email, spreadsheets, and electronic presentations
Certification in project management suggested, for example, Project Management Professional (PMP)

Other Job Requirements
Must possess a clearance at the TS/SCI access level, and have favorably completed a government issued polygraph
10 years experience on a program of similar size and scope
Experience managing a geographically diverse workforce in multiple time zones
Proven ability to lead through 1 or more layers of subordinate management
Success in leading a team of >200 hourly and salaried employees
Track record of effective administration related to the day to day operation of a large scale business. Frequent financial transactions, reports and analysis as well as corporate and customer briefings and the ability to tie program strategy to customer success and business results.
Participate in Fluor University courses for continued learning experiences
Utilize Knowledge Management processes to capture, support and leverage relevant knowledge to enhance project execution
Participate in sales and marketing efforts