Dir I, Site Services & Admin
Apply NowCompany: Fluor Corporation
Location: Hillsboro, OR 97124
Description:
Job Description
This position typically provides administrative, accounting, human resource and other support to the project for all departments and personnel and is usually assigned up to and including extremely large- sized projects.
Manage the administrative functions of a project including office space, office services, field accounting, timekeeping, payroll and human resources functions; and, as needed, assist in the site management of information technology, contracts administration, procurement, warehousing, project controls and camp facilities
Educate all employees on personnel policies (e.g. harassment, Equal Employment Opportunity (EEO), substance abuse, open door policy, etc.); perform investigations as required and notify project management of complaints and recommendations to resolve complaints and potential complaints
Typically manage personnel and provide an environment for the development and professional advancement of staff members, including on-the-job and formal training, development opportunities, and timely performance feedback
Organize and prioritize a variety of complex projects and multiple tasks in an effective and timely manner, set priorities and meet critical time deadlines
Other duties as assigned
Basic Job Requirements
Accredited four (4) year degree or global equivalent in applicable field of study and sixteen (16) years of work-related experience or a combination of education and directly related experience equal to twenty (20) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders
Job related technical knowledge necessary to complete the job
Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
Ability to attend to detail and work in a time-conscious and time-effective manner
Other Job Requirements
Acquire a local business license
Establish contact and develop relationships with local community agencies to confirm that Fluor is viewed as a good neighbor
Coordinate and develop the relocation policy with project management and human resources
Understand the prime contract to confirm that Fluor is reimbursed for all allowable costs, markups and fees at the project; identify supporting documents that are subject to client audit and/or are considered to be Fluor confidential
Obtain billing requirements from home office and work with the project business manager and/or service manager to determine billing requirements with the client
Work with business manager, corporate tax department and controller to determine responsibility and appropriate handling of all tax-related issues
Support the effort to confirm that a "project alignment" session is held with project management, project controls, procurement and contracts at the beginning of the project
For direct field labor (DFL) executed projects obtain appropriate government mandated or statutory burdens and any other payroll burden tax rates from the Corporate Tax Department; verify this information as applicable with the corresponding government body
Obtain SAP Master Data Requirements (i.e., Project Numbers, Org-Keys, etc.)
Coordinate banking requirements with the treasury group, the controller and local banks as required by the project
Arrange for the installation and training of payroll, timekeeping and/or badge readers
Coordinate craft payroll when appropriate and maintain all associated records
Develop the administration, accounting, payroll and timekeeping sections of the applicable project procedures and manuals; confirm that any special agreements or deviations from standard Fluor accounting practices are thoroughly understood and documented with project management, including exception approvals
Coordinate with procurement and contracts to confirm readiness to issue and properly control purchase orders and subcontracts
Work with project management and the field finance department to staff the accounting and payroll functions for the job site as applicable
Coordinate the installation of all computer equipment, software and related services
Establish and maintain an effective and efficient communication system among project and home office functions to confirm an accurate and timely flow of information in accordance with the project requirements
Advise project management regarding developments that may affect personnel resources, inter- departmental procedural matters, and audits of financial and administrative records
Establish requirements for space, furniture and office equipment
Establish and coordinate requirements for office services including secretarial and clerical, reprographic, mail and message center facilities
Coordinate the demobilization of all office furniture, equipment, supplies, service agreements, bank accounts, post office box, record retention, etc. in support of project closeout
Participate in the preparation of the project completion report
Notice to Candidates:
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
Benefits
Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, and training and development courses.
This position typically provides administrative, accounting, human resource and other support to the project for all departments and personnel and is usually assigned up to and including extremely large- sized projects.
Manage the administrative functions of a project including office space, office services, field accounting, timekeeping, payroll and human resources functions; and, as needed, assist in the site management of information technology, contracts administration, procurement, warehousing, project controls and camp facilities
Educate all employees on personnel policies (e.g. harassment, Equal Employment Opportunity (EEO), substance abuse, open door policy, etc.); perform investigations as required and notify project management of complaints and recommendations to resolve complaints and potential complaints
Typically manage personnel and provide an environment for the development and professional advancement of staff members, including on-the-job and formal training, development opportunities, and timely performance feedback
Organize and prioritize a variety of complex projects and multiple tasks in an effective and timely manner, set priorities and meet critical time deadlines
Other duties as assigned
Basic Job Requirements
Accredited four (4) year degree or global equivalent in applicable field of study and sixteen (16) years of work-related experience or a combination of education and directly related experience equal to twenty (20) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders
Job related technical knowledge necessary to complete the job
Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
Ability to attend to detail and work in a time-conscious and time-effective manner
Other Job Requirements
Acquire a local business license
Establish contact and develop relationships with local community agencies to confirm that Fluor is viewed as a good neighbor
Coordinate and develop the relocation policy with project management and human resources
Understand the prime contract to confirm that Fluor is reimbursed for all allowable costs, markups and fees at the project; identify supporting documents that are subject to client audit and/or are considered to be Fluor confidential
Obtain billing requirements from home office and work with the project business manager and/or service manager to determine billing requirements with the client
Work with business manager, corporate tax department and controller to determine responsibility and appropriate handling of all tax-related issues
Support the effort to confirm that a "project alignment" session is held with project management, project controls, procurement and contracts at the beginning of the project
For direct field labor (DFL) executed projects obtain appropriate government mandated or statutory burdens and any other payroll burden tax rates from the Corporate Tax Department; verify this information as applicable with the corresponding government body
Obtain SAP Master Data Requirements (i.e., Project Numbers, Org-Keys, etc.)
Coordinate banking requirements with the treasury group, the controller and local banks as required by the project
Arrange for the installation and training of payroll, timekeeping and/or badge readers
Coordinate craft payroll when appropriate and maintain all associated records
Develop the administration, accounting, payroll and timekeeping sections of the applicable project procedures and manuals; confirm that any special agreements or deviations from standard Fluor accounting practices are thoroughly understood and documented with project management, including exception approvals
Coordinate with procurement and contracts to confirm readiness to issue and properly control purchase orders and subcontracts
Work with project management and the field finance department to staff the accounting and payroll functions for the job site as applicable
Coordinate the installation of all computer equipment, software and related services
Establish and maintain an effective and efficient communication system among project and home office functions to confirm an accurate and timely flow of information in accordance with the project requirements
Advise project management regarding developments that may affect personnel resources, inter- departmental procedural matters, and audits of financial and administrative records
Establish requirements for space, furniture and office equipment
Establish and coordinate requirements for office services including secretarial and clerical, reprographic, mail and message center facilities
Coordinate the demobilization of all office furniture, equipment, supplies, service agreements, bank accounts, post office box, record retention, etc. in support of project closeout
Participate in the preparation of the project completion report
Notice to Candidates:
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
Benefits
Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, and training and development courses.